PRIVACY: NPP Distribution

2003-03-10 Thread Deborah Campbell
Title: PRIVACY: NPP Distribution





It is a health plans responsibility to distribute the NPP to their subscribers. I have heard that some plans are providing the notice to the groups and asking them to distribute to their employees. This leaves the liability if the groups do not distribute on the plans. I'm trying to get an idea of how many plans are doing it this way. I feel we should mail them out to the subscribers even though it is costly. But I would like to get an idea of the rest of the industry.

Thank you!


Deborah Campbell
Compliance Coordinator


Dominion Dental Services, Inc.
115 South Union Street, Suite 300
Alexandria, Virginia 22314


Phn: (703) 518-5000 ext. 3035
Fax: (703) 518-8849
Toll Free: 888-518-5338
Email: [EMAIL PROTECTED]


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Department of Health BAA

2003-03-10 Thread Craig Moen
I have seen this asked prior, but remain confused

Following the same line of JCAHO we should be getting BA's from the
Department of Health if they are our reviewing/governing body?  Or since
they are a public entity we do not?


It would make sense for them to follow in the footsteps of JCAHO and have us
complete their BAA form
-Original Message-
From: Teri Baskett [mailto:[EMAIL PROTECTED]
Sent: Wednesday, March 05, 2003 8:31 AM
To: WEDI SNIP Privacy Workgroup List
Subject: JCAHO BAA


On that BA thread, we just recieved a letter from JCAHO wanted us
to complete their BAA form.  Following previous messages,
shouldn't I (since I'm the CE) be sending them our form, and we
shouldn't be signing their's?


Teri Baskett, CISO
LifeSpring
[EMAIL PROTECTED]



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RE: PRIVACY: NPP Distribution

2003-03-10 Thread Musser, Marilyn J
Title: PRIVACY: NPP Distribution









Hello all-at Wellmark
Blue Cross Blue Shield of Iowa, we elected to send the NOPP to our
fully-insured contract holders directly.
Its also posted on our website.
We took the opportunity of this mailing to include a flyer for members
promoting the new on-line self services that we are rolling out to them this
spring. 



Marilyn Musser

Provider Relations Manager

HIPAA-AS Communications Office

Wellmark, Inc.

phone: 515.248.5588

fax: 515.245.4620

[EMAIL PROTECTED]



-Original
Message-
From: Deborah Campbell
[mailto:[EMAIL PROTECTED]
Sent: Monday, March 10, 2003 9:42
AM
To: WEDI SNIP Privacy Workgroup
List
Subject: PRIVACY: NPP Distribution



It is a health plans
responsibility to distribute the NPP to their subscribers. I have heard that
some plans are providing the notice to the groups and asking them to distribute
to their employees. This leaves the liability if the groups do not distribute
on the plans. I'm trying to get an idea of how many plans are doing it this
way. I feel we should mail them out to the subscribers even though it is
costly. But I would like to get an idea of the rest of the industry.

Thank you! 

Deborah
Campbell 
Compliance Coordinator 

Dominion
Dental Services, Inc. 
115 South Union Street,
Suite 300 
Alexandria, Virginia
22314 

Phn:
(703) 518-5000 ext. 3035 
Fax: (703) 518-8849 
Toll Free:
888-518-5338 
Email:
[EMAIL PROTECTED] 

*** 
The information in this
email is confidential and may be legally privileged. It is intended
solely for the addressee. Access to this email by anyone else is
unauthorized.

If you
are not the intended recipient, any disclosure, copying, distribution or any
action taken or omitted to be taken in reliance on it is prohibited and may be
unlawful.

* 


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participants, and do not necessarily represent the views of the WEDI Board of
Directors nor WEDI SNIP. If you wish to receive an official opinion, post your
question to the WEDI SNIP Issues Database at http://snip.wedi.org/tracking/.
These listservs should not be used for commercial marketing purposes or
discussion of specific vendor products and services. They also are not intended
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communication at any time.

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named Privacy officer on NPP, posting

2003-03-10 Thread Fairley2
I have two quick questions for the group:
1.   When your Notice of Privacy Practices (NPP) says to contact the Privacy Officer 
for such and such, does the Privacy Officer need to be a NAMED individual  or can you 
just list the title of the contact person (e.g., the Privacy Officer)?

2.Since the law calls for a posting of the NPP, can we display a stapled copy of 
our 6 page NPP in a locked bulletin board (which would then just show the first page 
of the NPP) and then have a sign next to this displayed NPP that tells the 
inquisitive patient where in our office they can get a complete copy of the NPP if 
they wish?  I realize that this proposal probably goes against the intent of this 
provision of the law but would it be technically be sufficient to meet the 
requirements of this provision?

Reasons behind such a proposal are 1.  Space is a problem, 2.  Hanging up a 6-8 page 
NPP looks trashy.  3.  All patient's will be personally handed the NPP so what's the 
point of posting it anyway?  4.  And we would be posting it, it's just that you 
could not read all the pages of the posted version!

Thanks for all advice provided.
Rich Fairley 

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on this listserv therefore represent the views of the individual participants, and do 
not necessarily represent the views of the WEDI Board of Directors nor WEDI SNIP. If 
you wish to receive an official opinion, post your question to the WEDI SNIP Issues 
Database at http://snip.wedi.org/tracking/.   These listservs should not be used for 
commercial marketing purposes or discussion of specific vendor products and services.  
They also are not intended to be used as a forum for personal disagreements or 
unprofessional communication at any time.

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RE: named Privacy officer on NPP, posting

2003-03-10 Thread Deborah Campbell
Title: RE: named Privacy officer on NPP, posting





1) yes, you can just list the title of the Privacy Officer. That is what we are doing. Otherwise you have to redistribute every time your Privacy Officer changes.

2) I don't think this meets the requirements. But I'd see what everyone else says.
Deborah Campbell
Compliance Coordinator


Dominion Dental Services, Inc.
115 South Union Street, Suite 300
Alexandria, Virginia 22314


Phn: (703) 518-5000 ext. 3035
Fax: (703) 518-8849
Toll Free: 888-518-5338
Email: [EMAIL PROTECTED]


***
The information in this email is confidential and may be legally privileged. It is intended solely for the addressee. Access to this email by anyone else is unauthorized.

If you are not the intended recipient, any disclosure, copying, distribution or any action taken or omitted to be taken in reliance on it is prohibited and may be unlawful.

*




-Original Message-
From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED]]
Sent: Monday, March 10, 2003 12:39 PM
To: WEDI SNIP Privacy Workgroup List
Subject: named Privacy officer on NPP, posting



I have two quick questions for the group:
1. When your Notice of Privacy Practices (NPP) says to contact the Privacy Officer for such and such, does the Privacy Officer need to be a NAMED individual or can you just list the title of the contact person (e.g., the Privacy Officer)?

2. Since the law calls for a posting of the NPP, can we display a stapled copy of our 6 page NPP in a locked bulletin board (which would then just show the first page of the NPP) and then have a sign next to this displayed NPP that tells the inquisitive patient where in our office they can get a complete copy of the NPP if they wish? I realize that this proposal probably goes against the intent of this provision of the law but would it be technically be sufficient to meet the requirements of this provision?

Reasons behind such a proposal are 1. Space is a problem, 2. Hanging up a 6-8 page NPP looks trashy. 3. All patient's will be personally handed the NPP so what's the point of posting it anyway? 4. And we would be posting it, it's just that you could not read all the pages of the posted version!

Thanks for all advice provided.
Rich Fairley 


---
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You are currently subscribed to wedi-privacy as: [EMAIL PROTECTED]
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Re: named Privacy officer on NPP, posting

2003-03-10 Thread Jeanace123
I agree with Deborah's response to both questions.  At the HHS/OCR conference in 
Atlanta a few weeks ago, Richard Campanelli (Director of OCR) made it very clear that: 
 If you don't get a Notice you haven't been provided with your rights.  Also, that 
Notice on the wall is not enough.  He stated that the Privacy Rule's intention is 
that a direct treatment provider would provide each patient with a copy of the NPP - 
it has contact information on it and the individual should be able to take it home and 
read it.  Mr. Campanelli was quite clear as to a CE's obligations relative to the NPP 
and that OCR would not look kindly on a CE who tried to cut corners.
Jean Acevedo, LHRM, CPC, CHC.


In a message dated 3/10/2003 12:51:32 PM Eastern Standard Time, [EMAIL PROTECTED] 
writes:

 1) yes, you can just list the title of the Privacy Officer. That is what we are 
 doing. Otherwise you have to redistribute every time your Privacy Officer changes.
 2) I don't think this meets the requirements. But I'd see what everyone else says. 
 Deborah Campbell 
 Compliance Coordinator 
 Dominion Dental Services, Inc. 
 115 South Union Street, Suite 300 
 Alexandria, Virginia 22314 
 Phn: (703) 518-5000 ext. 3035 
 Fax: (703) 518-8849 
 Toll Free:  888-518-5338 
 Email: [EMAIL PROTECTED] 
 *** 
 The information in this email is confidential and may be legally privileged.  It is 
 intended solely for the addressee.  Access to this email by anyone else is 
 unauthorized.
 If you are not the intended recipient, any disclosure, copying, distribution or any 
 action taken or omitted to be taken in reliance on it is prohibited and may be 
 unlawful.
 * 
 
 
 
 -Original Message- 
 From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] 
 Sent: Monday, March 10, 2003 12:39 PM 
 To: WEDI SNIP Privacy Workgroup List 
 Subject: named Privacy officer on NPP, posting 
 
 
 I have two quick questions for the group: 
 1.   When your Notice of Privacy Practices (NPP) says to contact the Privacy Officer 
 for such and such, does the Privacy Officer need to be a NAMED individual  or can 
 you just list the title of the contact person (e.g., the Privacy Officer)?
 2.Since the law calls for a posting of the NPP, can we display a stapled copy 
 of our 6 page NPP in a locked bulletin board (which would then just show the first 
 page of the NPP) and then have a sign next to this displayed NPP that tells the 
 inquisitive patient where in our office they can get a complete copy of the NPP if 
 they wish?  I realize that this proposal probably goes against the intent of this 
 provision of the law but would it be technically be sufficient to meet the 
 requirements of this provision?
 Reasons behind such a proposal are 1.  Space is a problem, 2.  Hanging up a 6-8 page 
 NPP looks trashy.  3.  All patient's will be personally handed the NPP so what's the 
 point of posting it anyway?  4.  And we would be posting it, it's just that you 
 could not read all the pages of the posted version!
 Thanks for all advice provided. 
 Rich Fairley 
 --- 
 The WEDI SNIP listserv to which you are subscribed is not moderated. The discussions 
 on this listserv therefore represent the views of the individual participants, and 
 do not necessarily represent the views of the WEDI Board of Directors nor WEDI SNIP. 
 If you wish to receive an official opinion, post your question to the WEDI SNIP 
 Issues Database at http://snip.wedi.org/tracking/.   These listservs should not be 
 used for commercial marketing purposes or discussion of specific vendor products and 
 services.  They also are not intended to be used as a forum for personal 
 disagreements or unprofessional communication at any time.
 You are currently subscribed to wedi-privacy as: [EMAIL PROTECTED] 
 To unsubscribe from this list, go to the Subscribe/Unsubscribe form at 
 http://subscribe.wedi.org or send a blank email to [EMAIL PROTECTED]
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 http://subscribe.wedi.org
 ---
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 on this listserv therefore represent the views of the individual participants, and 
 do not necessarily represent the views of the WEDI Board of Directors nor WEDI SNIP. 
 If you wish to receive an official opinion, post your question to the WEDI SNIP 
 Issues Database at http://snip.wedi.org/tracking/. These listservs should not be 
 used for commercial marketing purposes or discussion of specific vendor products and 
 services. They also are not intended to be used as a forum for personal 
 disagreements or unprofessional communication at any time.
 
 You are currently subscribed to wedi-privacy as: [EMAIL PROTECTED]
 To unsubscribe from this list, go to the 

RE: named Privacy officer on NPP, posting

2003-03-10 Thread Astle, Jay C.
Mr. Fairley,

in response to your question #2:

I am not an attorney, but I would advise that any time you are
taking an action that you realize is probably against the intent of the law,
even if it may successfully be argued to  technically meet the requirements
of the law, is bad policy.  Especially if there is an alternative that can
cost-effectively meet the requirement.

I have worked with clients who have taken their proposal, also approximately
6 pages, and had it turned into a poster format.  It contained all the same
information, and even in the same order, but headings, fonts, and column
sizes were modified to make a convenient  professional looking poster.
This option may or may not solve your space issue, but it will clearly meet
the posting requirement in a manner which is not trashy.

Regards,

Jay Astle
HIPAA Consultant
Unisys Corporation

703-556-5946
 


-Original Message-
From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED]
Sent: Monday, March 10, 2003 12:39 PM
To: WEDI SNIP Privacy Workgroup List
Subject: named Privacy officer on NPP, posting


I have two quick questions for the group:
1.   When your Notice of Privacy Practices (NPP) says to contact the Privacy
Officer for such and such, does the Privacy Officer need to be a NAMED
individual  or can you just list the title of the contact person (e.g., the
Privacy Officer)?

2.Since the law calls for a posting of the NPP, can we display a
stapled copy of our 6 page NPP in a locked bulletin board (which would then
just show the first page of the NPP) and then have a sign next to this
displayed NPP that tells the inquisitive patient where in our office they
can get a complete copy of the NPP if they wish?  I realize that this
proposal probably goes against the intent of this provision of the law but
would it be technically be sufficient to meet the requirements of this
provision?

Reasons behind such a proposal are 1.  Space is a problem, 2.  Hanging up a
6-8 page NPP looks trashy.  3.  All patient's will be personally handed the
NPP so what's the point of posting it anyway?  4.  And we would be posting
it, it's just that you could not read all the pages of the posted version!

Thanks for all advice provided.
Rich Fairley 

---
The WEDI SNIP listserv to which you are subscribed is not moderated. The
discussions on this listserv therefore represent the views of the individual
participants, and do not necessarily represent the views of the WEDI Board
of Directors nor WEDI SNIP. If you wish to receive an official opinion, post
your question to the WEDI SNIP Issues Database at
http://snip.wedi.org/tracking/.   These listservs should not be used for
commercial marketing purposes or discussion of specific vendor products and
services.  They also are not intended to be used as a forum for personal
disagreements or unprofessional communication at any time.

You are currently subscribed to wedi-privacy as: [EMAIL PROTECTED]
To unsubscribe from this list, go to the Subscribe/Unsubscribe form at
http://subscribe.wedi.org or send a blank email to
[EMAIL PROTECTED]
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---
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on this listserv therefore represent the views of the individual participants, and do 
not necessarily represent the views of the WEDI Board of Directors nor WEDI SNIP. If 
you wish to receive an official opinion, post your question to the WEDI SNIP Issues 
Database at http://snip.wedi.org/tracking/.   These listservs should not be used for 
commercial marketing purposes or discussion of specific vendor products and services.  
They also are not intended to be used as a forum for personal disagreements or 
unprofessional communication at any time.

You are currently subscribed to wedi-privacy as: [EMAIL PROTECTED]
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RE: named Privacy officer on NPP, posting

2003-03-10 Thread Thomas Johnson
Agree with all on this as well although we are listing my name on the NPP...

Thomas L. Johnson
Vice President, External Affairs and Compliance
D.C. Chartered Health Plan
820 First Street, N.E. Suite LL100
Washington, DC 20002
(p) 202-408-2034
(f) 202-408-0838 


-Original Message-
From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED]
Sent: Monday, March 10, 2003 1:30 PM
To: WEDI SNIP Privacy Workgroup List
Subject: Re: named Privacy officer on NPP, posting


I agree with Deborah's response to both questions.  At the HHS/OCR
conference in Atlanta a few weeks ago, Richard Campanelli (Director of OCR)
made it very clear that:  If you don't get a Notice you haven't been
provided with your rights.  Also, that Notice on the wall is not enough.
He stated that the Privacy Rule's intention is that a direct treatment
provider would provide each patient with a copy of the NPP - it has contact
information on it and the individual should be able to take it home and read
it.  Mr. Campanelli was quite clear as to a CE's obligations relative to the
NPP and that OCR would not look kindly on a CE who tried to cut corners.
Jean Acevedo, LHRM, CPC, CHC.


In a message dated 3/10/2003 12:51:32 PM Eastern Standard Time,
[EMAIL PROTECTED] writes:

 1) yes, you can just list the title of the Privacy Officer. That is what
we are doing. Otherwise you have to redistribute every time your Privacy
Officer changes.
 2) I don't think this meets the requirements. But I'd see what everyone
else says. 
 Deborah Campbell 
 Compliance Coordinator 
 Dominion Dental Services, Inc. 
 115 South Union Street, Suite 300 
 Alexandria, Virginia 22314 
 Phn: (703) 518-5000 ext. 3035 
 Fax: (703) 518-8849 
 Toll Free:  888-518-5338 
 Email: [EMAIL PROTECTED] 
 *** 
 The information in this email is confidential and may be legally
privileged.  It is intended solely for the addressee.  Access to this email
by anyone else is unauthorized.
 If you are not the intended recipient, any disclosure, copying,
distribution or any action taken or omitted to be taken in reliance on it is
prohibited and may be unlawful.
 * 
 
 
 
 -Original Message- 
 From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] 
 Sent: Monday, March 10, 2003 12:39 PM 
 To: WEDI SNIP Privacy Workgroup List 
 Subject: named Privacy officer on NPP, posting 
 
 
 I have two quick questions for the group: 
 1.   When your Notice of Privacy Practices (NPP) says to contact the
Privacy Officer for such and such, does the Privacy Officer need to be a
NAMED individual  or can you just list the title of the contact person
(e.g., the Privacy Officer)?
 2.Since the law calls for a posting of the NPP, can we display a
stapled copy of our 6 page NPP in a locked bulletin board (which would then
just show the first page of the NPP) and then have a sign next to this
displayed NPP that tells the inquisitive patient where in our office they
can get a complete copy of the NPP if they wish?  I realize that this
proposal probably goes against the intent of this provision of the law but
would it be technically be sufficient to meet the requirements of this
provision?
 Reasons behind such a proposal are 1.  Space is a problem, 2.  Hanging up
a 6-8 page NPP looks trashy.  3.  All patient's will be personally handed
the NPP so what's the point of posting it anyway?  4.  And we would be
posting it, it's just that you could not read all the pages of the posted
version!
 Thanks for all advice provided. 
 Rich Fairley 
 --- 
 The WEDI SNIP listserv to which you are subscribed is not moderated. The
discussions on this listserv therefore represent the views of the individual
participants, and do not necessarily represent the views of the WEDI Board
of Directors nor WEDI SNIP. If you wish to receive an official opinion, post
your question to the WEDI SNIP Issues Database at
http://snip.wedi.org/tracking/.   These listservs should not be used for
commercial marketing purposes or discussion of specific vendor products and
services.  They also are not intended to be used as a forum for personal
disagreements or unprofessional communication at any time.
 You are currently subscribed to wedi-privacy as:
[EMAIL PROTECTED] 
 To unsubscribe from this list, go to the Subscribe/Unsubscribe form at
http://subscribe.wedi.org or send a blank email to
[EMAIL PROTECTED]
 If you need to unsubscribe but your current email address is not the same
as the address subscribed to the list, please use the Subscribe/Unsubscribe
form at http://subscribe.wedi.org
 ---
 The WEDI SNIP listserv to which you are subscribed is not moderated. The
discussions on this listserv therefore represent the views of the individual
participants, and do not necessarily represent the views of the WEDI Board
of Directors nor WEDI SNIP. If you wish to receive an official opinion, post
your question to the WEDI SNIP Issues Database at

MINIMUM NECESSARY

2003-03-10 Thread Jorge Laguna Colon
Please comments on these two situations:

   1. The request of non-BA public health plan (lets say Plan A) to the
State Plan, of eligibility information of the enrollees in the Medicaid
program constitutes a minimum necessary violation under HIPAA? 

   2. Can Plan A be in charge of the eligibility system of the State
Plan without been a BA?

Thanks ...

Jorge

 
Jorge Laguna
Oficial Principal de Privacidad y Seguridad
(Chief Privacy and Security Officer)
Departamento de Salud
Tel.: (787) 777-2702
Fax:: (787) 777-2710

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