Hi all, I made a mistake in the signature of the minutes, they are signed by Eliane, not Thorsten, edited/corrected at the end of this mail. Cheers Sophie Le 22/12/2014 08:56, Sophie a écrit : > Hi, > > Find below the board meeting minutes from the BoD meeting on 2014-12-10 > > This message is to be archived by the BoD and its deputies > > Sophie > > Minutes 2014-12-10 > The Document Foundation > Board of Directors Meeting > Call Minutes > > Date: Wednesday, December 10, 2014 > Location: Phone Conference Room > > Session chair: Eliane Domingos de Sousa (Deputy Chairwoman of the Board) > Keeper of the minutes: Sophie Gautier > > In the call: Eliane Domingos de Sousa (Deputy Chairwoman of the Board), > Michael Meeks (Board of Directors), Bjoern Michaelsen (Board of > Directors), Adam Fyne (Board of Directors), Eike Rathke (Deputy Board of > Directors), Norbert Thiebaud (Deputy Board of Directors), Florian > Effenberger (Executive Director), Italo Vignoli, Sophie Gautier. > > Representations: Eike representing Thorsten, Norbert representing Joel. > > Deputy Chairwoman of the Board is in the call. One of the Chairman or > Deputy is required to be present or represented for having a quorate call. > > The Board of Directors at time of the call consists of 7 seat holders > without deputies. In order to be quorate, the call needs to have 1/2 of > the Board of Directors members, which gives 4. A total of 6 Board of > Directors members or their representatives are attending the call. > > The board waives all formal statutory requirements, or requirements in > the foundations articles, or other requirements regarding form and > invitation, time limits, and for the topics discussed in this meeting. > Previous meeting minutes are published. > > The call is quorate. > > From now on, a quorum can be reached with a simple majority of 4 votes. > > The meeting commences at 16:05 UTC. It was held partly in public and > partly in private as the board saw a need for confidentiality during > discussions. The results are now being made public in accordance with > our statutes. > > 1. Some hints on phone conferences: muting when not speaking, > introducing joining parties, speaking slowly, avoiding echoes, giving > context > Flo made some recommendations to mute when not speaking and to speak slowly. > > 2. Budget items > Florian needs feedback on some items. Bjoern has already clarified one > of them. Florian will send a mail on the core list to collect the > missing details for approved budget items. > > 3. FOSDEM meetings > The proposal is to have: > * certification on Saturday at the Fosdem place > * certification on Monday, the place has to be determined > * board meeting along the hackfest on Monday at the beta coworking space > * staff meeting along the hackfest on Tuesday at the beta coworking space > This will be coordinate with Cor and Sophie. The Board agreed to pay for > a separate room at the beta coworking space if needed. > > 4. DFD sponsoring > The proposal is to go for a Gold sponsoring for DFD > Result of vote: 6 approvals, 0 neutral, 0 disapprovals. > Decision: 3.000 € will be dedicated for Gold DFD sponsoring > > Public meeting ended at 16:20 UTC > In the call at the end of the meeting : Eliane Domingos de Sousa, > Michael Meeks, Bjoern Michaelsen, Adame Fyne, Eike Rathke, Norbert > Thiebaud, Florian Effenberger, Italo Vignoli, Sophie Gautier. > > Eliane Domingos de Sousa, chairwoman of the Board > Sophie Gautier, keeper of the minutes >
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