Re: [Debconf-team] Afternoon Meeting

Bernelle Verster writes: >>> > >>> > Half hour after the last talk ends, in Menzies, was what was agreed > this >>> > morning. >>> >>> I stand by this as what we agreed, but people now want to meet at the >>> nervous orga room in fuller. >>> > > I just woke up, I'm still

Re: [Debconf-team] Afternoon Meeting

David Bremner <da...@tethera.net> writes: > Gunnar Wolf <gw...@debian.org> writes: > >> Tammy Manning dijo [Mon, Jul 04, 2016 at 02:10:04PM +0200]: >>> Hi Everyone >>> >>> I am off to do a couple of things. >>> What time is th

Re: [Debconf-team] Afternoon Meeting

Gunnar Wolf writes: > Tammy Manning dijo [Mon, Jul 04, 2016 at 02:10:04PM +0200]: >> Hi Everyone >> >> I am off to do a couple of things. >> What time is the Team meeting? and where? >> I was half awake this morning. > > IIRC, towards the end of dinner (that would be...

[Debconf-team] Summary of Debconf 16 Travel, Accomodation, and Food Bursaries

I'd like to declare the Debconf 16 Bursaries process closed. With about 10 days until debcamp, and about 2.5 weeks until debconf, we've reallocated all of the the cancellations that we reasonable can. The total expenditures in South African Rand [1] are as follows. I think we can be happy as an

Re: [Debconf-team] DC16 Budget - Last call

Giacomo Catenazzi writes: > Hello Nigel > >> On 14 Apr 2016, at 11:42, Nigel Kukard wrote: >> >> Last mail I promise! >> >> I've added the budget to etherpad... >> https://storm.debian.net/shared/ECWWxE8B5jQtzY71txlpunpxvl8I76fFDEXTAnsxBJK >> >> This way

[Debconf-team] Second call for debconf 16 bursaries team

David Bremner <brem...@debian.org> writes: > David Bremner <brem...@debian.org> writes: > >> If you would like to help, and will have some hours to devote to the >> work in second half of April, please request to join the alioth project >> (we're going to

Re: [Debconf-team] Debconf 16 travel budget

martin f krafft <madd...@debconf.org> writes: > also sprach David Bremner <da...@tethera.net> [2016-04-06 01:52 +0200]: >> - These numbers don't include accomodation and food bursaries. The >> budgeting for that was very complicated/confusing last year. We >&

Re: [Debconf-team] Debconf 16 travel budget

David Bremner <da...@tethera.net> writes: > 1 2015 based results. > ═ > > Here we take the applicants from 2015, and arbitrarily inflate costs > by 1.25. Costs are in EUR. Need and committee rating are just a sample > from that rank. In

Re: [Debconf-team] debconf 16 bursaries team

David Bremner <brem...@debian.org> writes: > If you would like to help, and will have some hours to devote to the > work in second half of April, please request to join the alioth project > (we're going to share via a git repository this year). > > https://alioth.deb

[Debconf-team] debconf 16 bursaries team

The time has come to form this year's bursaries team. The Debconf 16 bursaries team is responsible for the difficult choice who to provide accomodation, food, and travel support (bursaries) to attend Debconf this year. For the last few years, we have asked that no-one on the committee actually

[Debconf-team] Debconf 16 travel budget

Nigel asked for how much money we need for DC16 travel. Obviously we (bursaries) will spend whatever we're given, but here are some numbers to help set that budget. I confess the modelling here is full of ridiculous assumptions. Consider the same set of requests as for Heidelberg, and multiply by

Re: [Debconf-team] Diversity Sponsorships

Molly de Blanc writes: > That sounds reasonable to me. It requires less effort to raise awareness > among current participants, and we can pretty easily create an order of > operations for people not currently involved or planning to pre-register. > > Can we also include a

Re: [Debconf-team] Diversity Sponsorships

Molly de Blanc writes: > Diversity sponsorships are great. It's nice to help people get to > DebConf and hang out (and hack) with our new and pre-existing Debian > friends. > > Some people expressed interest in being part of this process. > > The line item in the budget is

Re: [Debconf-team] Questions / Information for pre-registration, please review

Stefano Rivera writes: > Hi Daniel (2016.02.03_21:30:45_+0200) >> We plan to do a pre-registration soonish (to get a feel for the amount of >> attendees we can expect and to get people in early that may require >> sponsorship), then a formal registration/re-confirmation in

Re: [Debconf-team] I get by with a little help from my friends

Allison Randal writes: > Hi all, > > Things are a bit up in the air at the moment, but the day-to-day > practicalities of DebConf are pretty much the same as always. It would > help me enormously to briefly hear what folks are planning to work on in > the coming months. I'm

[Debconf-team] Free software for filling XFA forms

Daniel Pocock writes: > > It seems the Canadian immigration authorities are not going to welcome > all Debian people though: > > http://www.cic.gc.ca/english/pdf/kits/forms/IMM5257E.pdf > > Anybody who has to apply for a visa will have to install and run > non-free software.

Re: [Debconf-team] [content] Adhoc sessions feedback

martin f krafft madd...@debconf.org writes: Personally, I never used the online schedule much, as I'd learn of ad-hoc events from the mailing list and then just added them to my own calendar. fwiw, I relied a lot on the online schedule, and really appreciated the effort Maxy and Michael put

[Debconf-team] Bursaries numbers for debconf 15.

We can finally call the bursaries process closed for 2015. Thanks to René Engelhard Margarita Manterola Gunnar Wolf Kåre Thor Olsen Guido Trotter Gaudenz Steinlin Philipp Hug Richard Hartmann for their assistance. I'll have some more detailed

Re: [Debconf-team] Budget (hopefully) ready for Thursday's discussion / approval

Lucas Nussbaum lea...@debian.org writes: I would prefer to hear from bursaries before we decide to direct funds to some of the items in the base case scenario. Just to be clear, do you mean you want to wait until after the bursaries ranking process is complete before making that decision? I

Re: [Debconf-team] Budget (hopefully) ready for Thursday's discussion / approval

Lucas Nussbaum lea...@debian.org writes: I also have a question about the number of people sponsored for food+accomodation. In the 35% scenario, how does it compare to previous years? (both in terms of absolute number of attendees, and in terms of cost for self-paying attendees) Here is what

Re: [Debconf-team] Draft of the Call for Proposals

Allison Randal alli...@lohutok.net writes: On 03/04/2015 01:43 PM, Michael Banck wrote: On Tue, Mar 03, 2015 at 03:21:02PM +0100, martin f krafft wrote: Second, do you see any way to move the deadline earlier, e.g. end of April? Not only would this help with press releases and attract

Re: [Debconf-team] Draft of the Call for Proposals

Richard Hartmann richih.mailingl...@gmail.com writes: On Wed, Mar 4, 2015 at 6:35 AM, Richard Hartmann richih.mailingl...@gmail.com wrote: If at all possible, I think quickly accepting a few good talks and then having 1-3 waves of accepted talks will help with press work. I didn't see any

Re: [Debconf-team] DC15 Budget discussion - Review now - Meeting on Thursday, March 12th - 19:30 UTC

martin f krafft madd...@debconf.org writes: As per Richi's request, I split infrastructure and video up. As I have not received any other feedback, am I to assume that the budget is good then, that is that your needs are addressed in the budget? If not, please let me know ASAP! Hi Martin;

Re: [Debconf-team] Suggestions for improving our IRC meetings

Margarita Manterola margamanter...@gmail.com writes: 1) When there seems to be agreement on something but it's not 100% clear do: marga suggests: #agreed we should do foo/bar/baz And then people can state clearly if they don't agree. This is not just for me, anyone can suggest an

Re: [Debconf-team] Please have a mailing list for content team

Margarita Manterola margamanter...@gmail.com writes: However, with the new organization, a lot of matters fall in the hands of the content team that really don't warrant any secrecy (organization of sprints, conference schedule, call for proposals, etc). Many of us that are not in the

Re: [Debconf-team] proposal for combining ranking factors for travel grants

Richard Hartmann richih.mailingl...@gmail.com writes: Unless I am mistaken, this is for we don't have enough money, but if we end up with we have enough/too much money, we could still end up with partial cohorts. Right, this is in some sense a separate problem, but every year we offer

Re: [Debconf-team] proposal for combining ranking factors for travel grants

Gaudenz Steinlin gaud...@debian.org writes: I'm not sure if I interpret your PDF graph correct. Do you suggest that everyone on the same line forms a cohort and should have the same priority? Yes. If so I don't understand how those that don't have any outgoing edges in the (reduced) graph

Re: [Debconf-team] decentralization of travel sponsorship

Gaudenz Steinlin gaud...@debian.org writes: In general I very much like your proposal. I (as a bursaries team member in the last years) think it's a big improvement over the situation in the past. I have one concern though. I think it might be hard for teams to estimate their budget amount

[Debconf-team] proposal for combining ranking factors for travel grants

interested. [5]: in particular the scores don't match the amounts requested by that person. #!/usr/bin/python # Copyright 2015 David Bremner brem...@debian.org # Licensed under the WTFPL v2 import sys From decimal import * import argparse import copy class person: def __init__(self, ident

[Debconf-team] call for bursaries team volunteers

We need volunteers to form the DebConf 15 bursaries team. This team has two related duties - to vet applications for accomodation and food sponsorship, and - to rank applicants for travel sponsorship. The latter is usually the hard part. We are in the process of writing down some guidelines for

Re: [Debconf-team] bursaries questions for summit (URGENT)

Richard Hartmann richih.mailingl...@gmail.com writes: Nitpick: absolutely unable to attend implies not being able to pay for it at all; I feel an option like while I could in theory pay for this, the financial sacrifices can not be justified at the moment in between the two above. Or maybe

[Debconf-team] Bursaries sprint at FOSDEM

We had two in person meetings related to DebConf bursaries at FOSDEM, over the weekend of Jan. 31 - Feb. 1. At the main meeting, we had myself, Gregor Hermann, Martín Tincho Ferrari, Nattie Mayer-Hutchings, Ana Guerrero Lopez, Stefano tumbleweed Rivera, Giacomo cate Catenazzi, Margarita Marga

[Debconf-team] bursaries questions for summit (URGENT)

Here is a draft of the bursaries questions to be placed in summit. We want to finalize these on Thursday Feb 5, so please send feedback as quickly as possible. These are the result of one IRC meeting and several meetings at a Bursaries sprint at FOSDEM (I'll post some informal notes from the

Re: [Debconf-team] Bursaries sprint at FOSDEM

David Bremner da...@tethera.net writes: We had two in person meetings related to DebConf bursaries at FOSDEM, over the weekend of Jan. 31 - Feb. 1. At the main meeting, we had myself, Gregor Hermann, Martín Tincho Ferrari, Nattie Mayer-Hutchings, Ana Guerrero Lopez, Stefano tumbleweed

Re: [Debconf-team] bursaries questions for summit (URGENT)

Here is an updated draft, I tried to somehow at least partially address everybody but RichiH's comments. I'll reply separately to those. I also tried breaking it up a bit into screens, but I'd suggest we not discuss anything now which can be easily fixed later.

Re: [Debconf-team] decentralization of travel sponsorship

Richard Hartmann richih.mailingl...@gmail.com writes: [re-ordered] Who decides for applications from bursaries? I don't envisage bursaries volunteers as people that need to be on site to do their job. If bursaries team members are applying for sponsorship (primarily) as debconf volunteers for

[Debconf-team] decentralization of travel sponsorship

At the last debconf-team meeting [1] It was #agreed that Regarding the sponsorship of volunteers, bursaries will delegate decisions to each of the teams (video, front desk, etc) This message is an attempt to flesh out what the means, and give a little background. Feel free to skip the

Re: [Debconf-team] Food costs for externals (was: DC15 - Prices and deals for non-sponsored attendees)

martin f krafft madd...@debconf.org writes: also sprach Giacomo Catenazzi c...@debian.org [2015-01-19 16:04 +0100]: - We need the lunch and dinner costs for non-hosted attendees. Each meal will be about 7€. Just for the record, I am not much in favour for catering to externals. The youth

Re: [Debconf-team] DC15 - Sprints during DebCamp (and DebConf)

Tiago Bortoletto Vaz ti...@debian.org writes: Fine then. Can we have a word from bursaries team on this? Thanks, The bursaries team has not yet been formally constituted, so can't really make policy pronouncements. A group of us are in the process of putting together some general rules

[Debconf-team] report from bursaries framework meeting, 2015/01/08

Hi Gang; We had a somewhat productive meeting last Thursday, and got about half way through the original agenda. Thanks to Gregor, the meetbot provided minutes are linked from https://wiki.debconf.org/wiki/Teams/Assistance/Meetings/Bursaries Our plan is to have some kind of informal

Re: [Debconf-team] IRC meeting on bursaries ranking rules.

David Bremner da...@tethera.net writes: I added a draft agenda at https://wiki.debconf.org/wiki/Teams/Assistance/Meetings/Bursaries OK, we'll meet at 2100 CET on Thursday, January 8, in channel #debconf-team on irc.oftc.net. d signature.asc Description: PGP signature

[Debconf-team] IRC meeting on bursaries ranking rules.

David Bremner da...@tethera.net writes: Hi All; nt meeting/process). I made a poll at https://dudle.inf.tu-dresden.de/dcbursaries/ All times in CET (UTC+1). As a sanity check, the first time should be 17:00 and the last 23:00. If you're interested in participating (or just lurking

Re: [Debconf-team] Q for Cape Town bid: attendees safety outside the venue

Jonathan Carter jonat...@ubuntu.com writes: On 19/12/2014 10:15, Stefano Rivera wrote: We wouldn't need to do that. We just need to remind people to be aware that they are in a country with a lot of crime. They'll almost certainly be fine, anywhere in the city. It's pretty much the same

Re: [Debconf-team] help needed for penta datamining

Joerg Jaspert jo...@debian.org writes: I'm not available this evening, but if someone wants to setup a time with me on Weekend where we get $someone up and running, mail me off-list or contact me on IRC I could help with the technical aspects of this, although it's nothing really close

Re: [Debconf-team] Urgent: DebConf13 final report needed for sponsors

Raphaël Walther raph...@walther.im writes: Hey, On Thu, Jan 30, 2014 at 03:49:08PM -0500, Brian Gupta wrote: [...] We really need everyone to understand that this won't just get done, and we really need everyone to help. From: https://wiki.debconf.org/wiki/DebConf13/FinalReport Hug and

Re: [Debconf-team] Urgent: DebConf13 final report needed for sponsors

Raphaël Walther raph...@walther.im writes: On Wed, Feb 12, 2014 at 10:35:28AM -0400, David Bremner wrote: If you can move it a bit later in the day, you might get more take up from the Americas. Yes, in addition to the meeting I have with hug. I suggest to organize a working session

Re: [Debconf-team] Draft email to d-d-a regarding sponsorship.. Please advise?

Brian Gupta brian.gu...@brandorr.com writes: If you can think of interested companies, please feel free to reach out to them, and ask, or if you are not comfortable asking directly, to contact the sponsors-team with any leads. I've included a link to the sponsorship brochure, which is useful

[Debconf-team] debconf bursaries procedures 2013

Hi all; Several messages on the herb private alias suggested this discussion should happen publicly but I don't think that happened yet. So I will try to repeat my impressions of what was discussed so far. Also, I want to push things forward a bit. This year we have enough travel sponsorship

Re: [Debconf-team] Questions for travel-sponsorship

Gaudenz Steinlin gaud...@debian.org writes: David Bremner brem...@debian.org writes: Shouldn't we first decide if there will be any travel sponsorship for DC13? There are 25'000 CHF (~ 26400 USD) for travel sponsorship already in the budget the DPL approved. And as the financing

Re: [Debconf-team] Questions for travel-sponsorship

Gaudenz Steinlin gaud...@debian.org writes: [ CCing David as he initiated the original discussion and I'm not sure if he still reads debconf-team. ] Well, I still get the messages ;). Now that we are about to configure penta for the upcoming DC13 registration it's time to do the technical

Re: [Debconf-team] Budget tradeoffs vs amount of fundraising

Richard Darst r...@zgib.net writes: - All options have sponsored day trip / conference dinner. With the large magnitude of monies we are talking about, removing this this doesn't affect very much. Removing this last minute could close ~10 kCHF deficits. - I exclude income based on

[Debconf-team] Information gathered for travel sponsorship

0) TL;DR: What's the proposal about: We had a BoF session at DebConf12; based on this and several other discussions among the current travel sponsorship team, Gaudenz and I propose to make some changes to the information gathered for travel sponsorship and to

Re: [Debconf-team] DC13 sponsoring brochure, sponsorship levels

Luca Capello l...@pca.it writes: * BRONZE - starting from CHF 2'500 [DC10 2'000, DC11 2'500, DC12 2'000] [snip] * SILVER - starting from CHF 7'500 [DC10 10'000, DC11 6'000, DC12 5'000] [snip] * GOLD - starting from CHF 15'000 [DC10 20'000, DC11 12'000, DC12 12'500] [snip] This was mainly

[Debconf-team] Recycling travel sponsorship money

Hi All; We had one person offered sponsorship explicitly cancel, and another may have their company cover their costs. So we have $1400 definitely and another $600 probably left from the $18000 travel budget. It is obviously pretty late, but it _might_ make a difference as to whether somebody

Re: [Debconf-team] DebConf12: Payment information

I followed up off-this-list (but including registration@ ) d ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team

Re: [Debconf-team] questions for hotel people (+and note about travel money)

Richard Darst r...@zgib.net writes: So what this means is that basically, all our travel sponsorship is coming straight from the surplus. Spending 18 k$ of the 25 k$ surplus for travel sponsorship seems reasonable and fiscally responsible. Given other cost reductions, we could still expect a

Re: [Debconf-team] budget and number of attendees

Moray Allan mo...@sermisy.org writes: On 2012-06-10 18:30, Richard Darst wrote: On Sun, Jun 10, 2012 at 12:27:11PM +0200, Holger Levsen wrote: It is about 40 people in category Basic, *no* sponsored food or accom and *do* request accommodation. Can someone work out if any of these asked for

Re: [Debconf-team] budget and number of attendees

Richard Darst r...@zgib.net writes: It is about 40 people in category Basic, *no* sponsored food or accom and *do* request accommodation. FWIW, I only get 19 from penta. But it could easily be my penta-fu is weak. We should: - Let these people know they are going to need to pay, estimate