Bonjour, hakkers!
I've noticed that there was a meeting on 2014-04-15 and that the minutes are
posted. They are visible on the web at
https://synhak.org/wiki/Meetings/2014-4-15. I've also included them in this
mail for reading at your leisure:
{{Infobox_meeting
|time=7PM
|date=2014-04-15
|venue=48 South Summit
|next=Meetings/2014-4-22
|previous=Meetings/2014-4-8
}}
= Agenda =
* '''Note Taker:''' Andrew L and Torrie Fischer
* '''Moderator:''' Alex and Becca
== Introduction and Names ==
* Robert - invents, fried something before the meeting
* Jason - graphic designer at a Toy company
** Met G at Tech pint
* Laurie - works with lawyers
* Jen - Stay-at-home-Mom
* Craig - auto-mechanic
* Devin - purchases far more tools
* Joe - retired machine repairman
** Heard about us at ALUG
* Steve - does what he wants
* Becca - creeped out. Converts yarn to t-shirts
* Torrie - brings raspberry pi(e)s
* Chris - Goes through a lot of email
* Andrew L- I don't like being cold
* Omar - ADD is in full swing
* Mike - Looks for a squirrel cage
* Andy - Ninja
* Andrew - chemical engineer
** Referred by Ken burns
* Paul - enjoys unemployment
* Angelo - Akron's foremost cyclepath. Runs a non-profit for repairing
bicycles. In the process of merging locations.
** Heard about us from G
== Announcements ==
* Chris - Champions will no longer preform conflict resolution
** CWG needs to be a priority
* Robert brought everyone pizza!
** payed with his own money
*** Everyone appreciates it
* Torrie - LAN party was last Saturday.
** Noisebridge wants to lose to SynHak in LAN games next month
* Weds April 23
** Shop safety class
* We have a pipe bender now, bender of steels
** 1 1/4" max
** NO SOLID ROUNDS, it will break
*** Stock benders are the proper tool for that
== Membership ==
* None
== Financial Report ==
* Funds in bank: 19,071.62
** Liabilities 1,783.54
* Expenses account
** Another checking account has been set up for champions to use
*** Maintanence
*** Emergency expenditure
*** If the space needs things, pester the Champions and Treasurer
** Concerns brought up about spending $ on things people don't agree on
*** Torrie: there's a limited amount we can 'afford to lose' and if champions
spend irresponsibly it will be dealt with
*** Omar: what sort of purchases are approved?
**** Consumables(wood
**** Don't pay bills unless it's the 3rd notice
*** alex: There should be a threshold
*** Becca: This is group money. If I find a piece of equipment that costs the
balance of the acocunt I can get a champion to buy it?
**** Torrie: Large purchases should go through the membership. This is intended
to be for maintanence or mid-project purchases
*** Mike: I assume bigger future projects would be approved? A working budget
seems more fiscally responsible.
**** Torrie: this bleeds into discussions
**** Devin and Alex agree
**** Torrie: If champions aren't being responsible I can cancel the champions
cards
*** Alex: If they spend it , it's gone
*** Steve: Should our grant money be spent like that at all? Is it fitting out
mission and 501(c)(3) guidelines?
*** Craig - I don't think the champions are going to be irresponsible
*** Omar: Part of what I wanted clarified was what purchase requests were. Like
spending grant money. If all the wood screws are gone, replacing them for
community use seems within our mission. Emailing Champions@ seems like a
reasonable solution?
*** Torrie: The cards have not been issued. The champions don't have acces
-yet-. Paper work will take time
*** Alex: can I put through a proposal about this?
*** Steve: I know getting supplies is part of the purchases but we should spend
the grant money in a way that makes a big impact
**** Torrie: Building out the hackerspace to improve the space and make it more
useable should be a goal.
*** Andy: Walls were going to be a proposal with a BoM it shouldn't need a
whole checking account.
*** Andrew L: How do -big- companies do it?
**** Chris: BFG doesn't do that, and we're not big enough.
**** Torrie: Yeah, UA and other big corps. have more options due to scale.
There are a few private companies that manage an expenditure service but it
seemed sketchy.
**** Becca: Visa gift cards
***** Torrie: it is an option but not very convenient.
**** Andy: some companies put limits on spending
***** Torrie: we have that but it can be raised
**** Omar: some companies to approval via internal memo
** there is no Overdraft on this card
== Proposals ==
* Steve has a pdf on Discuss@ about consensus vs voting and historical
operation of SynHak
** Concern with blocking
** <the proposal is read out by Steve>
** Steve - There was a concern that a minority of people would feel steamrolled
if something got passed through a majority vote
*** If you can convince 25% or more, the proposal wouldn't go through, but
wouldn't get such a small minority that the majority feels stuck with a block
** Chris - I don't think it is too farfetched of a statement to say that
implementing this would incur significant overhead to the current process, in
the sense that you'd have to keep track of each proposal in each stage. Would
you be willing to keep track of all of them and report on them as they're
happening? Would you be willing to manage this for a few months if this goes
through?
*** Steve - Sure
*** Chris - Ok, cool. I've read it a bunch of times, but haven't been able to
fully wrap my head around it. I think that if I spent more time on it and we
could be walked through it, it'd work better
** Omar - I tend to work a lot with people who are the lowest common
denominator, so thats the first thing I think of. Is there a way to compress or
simplify the process?
*** Steve - I've looked over it in the few months since it first went out
there, but I'm not sure how to simplify it much more. My concern is that I
wanted to cover any and all situations that would come up while this is in
effect. I wanted to reach a common ground that was between voting and
consensus. I like consensus, but it kinda falls apart once people get
emotionally involved. This sets a limit on how long we get stuck in consensus
process, and I'm open to modifications and discussion.
*** Steve - We can't really have a proposal stuck in consensus because of a
block or discussion.
** Omar - Are these percentages in terms of the whole membership or of those in
attendance?
*** Steve - They're in terms of those in attendance, including their proxies of
course. Historically, if you couldn't make a meeting, you were SOL. This keeps
it the same, and still keeps the threshold for blocking rather low in the first
few weeks. If you can't get enough people to change their mind by the end of
the process, it shouldn't stop progress.
** Omar - During the week is a terrible time for me to come here and stay any
period of time. Do you have time on the weekend to meet and hammer out ideas?
*** Steve - Yes. I'd been wanting to get more discussion on this for quite some
time. If we want to have another weekend meeting, that'd be great.
** Mike - Monday's meeting was scheduled for how long, but you didn't say you
weren't able to make it?
** Omar - I must've missed it somehow.
** Steve - I've wanted to talk about this for a while, but we haven't been able
to talk about it
** <Omar and Steve agree to talk a bit more after the meeting>
** Devin - Everyone at the meeting yesterday, we were all for it and it seems
to work good.
** Torrie - I withdraw my block because I want to see how this pans out a bit
more
** Chris - How did you come up with those magic numbers anyways?
*** Steve - I kinda needed to offset things and wanted numbers that felt less
like it steamrolled people.
*** Chris N - That assumes that you'd get the whole membership here
*** Torrie - Proxies
** No further blocks or concerns
*** '''Consensed'''
**** Steve will keep count and do the busywork to track proposals, counts, etc.
Devin and Becca offered to help a bit.
* Robert wants a key
** Wants to build things and take them apart
*** Torrie is in favor provided things follow discussion about minors and keys.
== Discussion Items ==
* Family membership discounts.
** First adult member to join $35/month The next adult would be $15/month
*** children( legal minors) $5/month
** 10% discount on 3-month purchases.
* Keys: Young members want keys 24/7 acess
** some people have issues with minors having 24/7 acess to the space
** Discussion about restriction to key acess to 18 years old
*** The liability waiver has similar restrictions
** Do current minor members have a grandfather exception?
*** Many people aren't against it in principle but it could lead to conflicts
later
**** the definition of grandfathering should dispell any arguments
*** If a minor is injured the person(s) of majority can be held liable
**** Modification to space rules to require legal guardian supervision.
** Concerns about minors being responsible to look after a key.
*** Legal guardian requirement deals with most of this
** Boyscouts requires 2 adults when having children around
*** Parents + member = 2
** All rules will effect all the minors from here on out
** Other non-profits require minors to have legal guardians present
** we have a liability waiver looked over by the insurance
*** Do we have written apporval by the insurance company
* If robert got a key, and his dad got a membership, would his key get taken
away?
** <general mumblings about "no, he'd keep it">
** Chris - We talked about this a while ago. We agreed that if you pass the
process, you're a member regardless of how much you're paying.
** Devin - We did talk about that, but back on 1/1/13, we consensed that you'd
need to be an ubergeek or something
*** Chris - Undoing the proposal, stating that only members that are ubergeek
or higher are eligible to have keys. I want to make it so that anyone is a
member can have access to a key.
* We need another clean-up day because no one can remeber the last one
** Sunday 4/27
* The kitchen in the Palm room hasn't been fixed or improved since before
move-in day.
** things need done can we do it?
** We have the equipment but it's not hooked up
*** Becca bribed with future cookies if we have a working oven
** Craig bought stove hook-up pieces, that are somewhere in the space.
*** probably in a box
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