wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140603
= Minutes for Tuesday, June 3rd, 2014, 16:00 UTC = == Next meeting == * Tuesday, June 17th, 2014, 16:00 UTC == Attending == * Marina Zhurakhinskaya * Joanmarie Diggs * Ekaterina Gerasimova * Emmanuele Bassi * Rosanna Yuen * Sriram Ramkrishna === Regrets === * Andreas Nilsson * Tobias Mueller === Missing === == Board Meeting Agenda == * Monthly financial update * We have received various adboard and outreach payments * USD 361k in cash reserves * Just over half is earmarked * This allows to send out reimbursements for West Coast hackfest and DX hackfest * Should be possible to increase the travel budget for GUADEC to EUR 30k * Reimbursements: * '''VOTE''': early reimbursement for GNOME.Asia for Sammy Fung: $400: +1 Kat, Marina, Joanie, Sri, Emmanuele * West coast hackfest reimbursements * Need to get all the details and receipts for the attendees * Delegating back to the Travel Committee * Updated proposal from the Travel Committee to the board: https://wiki.gnome.org/Travel/wip/Events * '''VOTE''': Approve the proposal from the Travel Committee: +1 Kat, Marina, Joanie, Emmanuele, Sri * Events * GUADEC 2014 * '''VOTE''': Rosanna's flight (USD 1900): +1 Kat, Marina, Joanie, Emmanuele * Hotel, internet connection reimbursements are under operational expenses for Rosanna * Board/adboard meeting dates * Proposal for board meeting on the 24th July (Thursday) * Proposal for adboard meeting on the 25th July (Friday) * Local organizers are okay with the dates * Need the dates to check with the candidates for the elections * '''ACTION''': Kat to contact the board candidates for the dates for the board/adboard meetings at GUADEC * Contract with LiLo * Time sensitive * Needs final review from the board * '''ACTION''': All board directors to vote on the contract with LiLo on board-list * Organisation * Papers * Emmanuele wants to thank Allan, Kat, David, and the other members of the papers committee for picking up the task * Travel * Proposal to increase travel budget from €15000 to €30000 (standard travel budget) * '''VOTE''': Increase the budget for GUADEC travel to EUR 30k: +1 Kat, Marina, Sri, Joanie, Emmanuele * No extra money from GSoC towards interns * No budget from Google this year * Google allocates a maximum of USD 5000 per organization per year * In 2013 we funded 21 GSoC interns, and ended up getting $10K from Google, which took up our allowance for two years * Evince hackfest * Pre-GUADEC * USD 1767.96 requested by two interns from the GUADEC budget * A donation of $840 will be made to the Foundation to cover the costs of this hackfest * '''VOTE''': USD 840 to sponsor Christian Persch, José Aliste and Juanjo Marín: +1 Marina, Kat, Emmanuele, Sri, Joanie * GNOME.Asia * Reports * Good outreach for users, not just developers and then encouraging them to apply for sponsorship to attend GUADEC * We need more outreach for getting non-coding contributors in Asia into the Foundation * The proportion of foundation members attending GUADEC/GNOME summits is higher than that attending GNOME.Asia * Even if the amount of contributions is comparable * Outreach in both directions is harder because of the disconnect between western and eastern social services * It would be good to have a greater presence of the Asian community leaders on the engagement team * Increase the visibility of the eastern contributors * Preliminary estimate that $2500 is left over * Good news, it has been a cost-effective conference * Increases the chances for outreach * We have great potential for expansion of the community * OPW * Intern payments: board review of which ones can be sent and which ones cannot be sent yet for the upcoming round * We sent out a purchase order to Intel, but it got re-routed towards a different session * We also had issues with the Intel online system for submitting PO * Mozilla were invoiced late for round 5, but they did pay for round 6, 7, and 8 * They haven't paid yet for round 5 * '''ACTION''': Marina to follow up with Mozilla for the payment for OPW round 5 * We received payments for the current round, but we're still waiting for the money for a previous round * We will have to front the payment for the interns * '''VOTE''': Unblock payments for OPW interns sponsored by Intel and Mozilla: +1 Marina, -1 Kat, Emmanuele and Joanie abstain * '''ACTION''': Marina to request for the vote to be finished on the mailing list. * Reach out from SourceForge to the Foundation * Emmanuele was contacted by a rep from SourceForge * There's the possibility of partnering and generate additional income for the Foundation * '''ACTION''': Emmanuele to send the SorceForge information to board-list * Potential meeting on Tue, June 10 * Emily and Alexandre asked to attend for report on GNOME.Asia and GUADEC * '''ACTION''': Kat to propose the meeting for June 10th on board-list == Completed Actions == * Rosanna to contact Emily about the state of the GNOME.Asia payment * Kat to update the travel committee proposal and send the new draft to the list * Kat to contact Brian Cameron about the Groupon legal team * Joanie to go over Michael Schumacher ideas on the Gimp funding processes and merge them with her ideas on the wiki (obsolete) * Emmanuele to send hackers up for "adoption" the list of donors that want a postcard * Emmanuele to ask the adboard members for help with Bugzilla update (Kat, Andrea Veri completed this item) * Emmanuele to send a proposal to foundation-list about possible IRC meetings (dropped) == Pending action items == * All Directors to reply Andreas's/Kat's email on board list about visa fees reimbursements * All board directors to vote on the contract with LiLo on board-list * Andreas to put together a GNOME supporter card for our donors * Andreas, Joanie to draft thank you letters to our donors * Andreas to investigate the GNOME gifts situation * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to draft a date and time for the post-release meeting * Emmanuele to send the SorceForge information to board-list * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie and Karen to meet and discuss about the photography policy for GNOME events * Kat to create a private wiki page on the web services accounts holders and passwords * Allan and Kat decided to go for a private git account instead for security reasons * Kat to draft a proposal for a privacy policy for review * Kat to draft a contract template for future use organizations for which we handle money * Kat to contact the board candidates for the dates for the board/adboard meetings at GUADEC * Kat to propose the meeting for June 10th on board-list * Karen to write the Privacy policy for GNOME services * Karen will look at gnome-software privacy issues from a legal standpoint * Marina to contact the GNOME.Asia local team on their current budget * Marina to follow up with Mozilla for the payment for OPW round 5 * Marina to request for the vote to be finished on the mailing list. * Tobi to continue pursuing the fund collection in Europe * Tobi to draft a new WHS agreement after the feedback from the board * Tobi to talk to Andrea to move the !PayPal data extraction scripts over to the GNOME infrastructure * Sri to investigate better uses of adsense/adwords on the GNOME websites * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role * Zana to check the inventory of merch she has in storage (low priority) -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ _______________________________________________ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list