wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130528
= Minutes for Meeting of May 28th, 2013, 15:00 UTC = == Next Meeting == * Tuesday, June 11th, 2013, 15:00 UTC == Attending == * Emmanuele Bassi * Bastien Nocera * Shaun !McCance * Andreas Nilsson * Seif Lotfy (late) * Joanmarie Diggs === Regrets === * Rosanna Yuen * Tobias Mueller * Karen Sandler == Board Meeting Agenda == * GUADEC 2013 * Update on GUADEC 2013 * 3 keynotes confirmed. The 4th is still pending. * Papers commitee are waiting for people confirming * '''ACTION''': Emmanuele to send an email reminding accepted speakers to confirm presence, and to contact the travel committee for sponsorship * Letters of invitation for people needing visas. * GUADEC Travel Budget * Germán via the Travel Commitee asked what the travel budget for GUADEC 2013 will be. * Previous years: EUR 30,000 * Currently running under budget * '''ACTION''': Shaun to look at the budget for an extra allocation for the travel committee * '''VOTE''': Allocate EUR 30,000 for the travel committee for travel sponsorship: unanymous * '''ACTION''': Joanie to contact travel commitee about the allocated budget for travel sponsorship * Board and Adboard meetings at GUADEC * We need to decide on the days and time for the board and adboard meetings at GUADEC based on availability of board members and adboard feedback. * Constraints: * Avoid core days, to prevent collisions with talks * Possibly avoid extra days, to prevent collisions with BoF sessions * Possible dates: Tuesday, July 30 (Board) and Wednesday, July 31 (Adboard) * Possible venue: Red Hat offices in Brno, needs confirmation with local team * '''ACTION''': Andreas to contact the adboard members with the date of the meeting at GUADEC for feedback * '''ACTION''': Andreas to contact the local team for securing the venue for the board and adboard meetings at GUADEC * Montreal Summit * We received a offer from Ryan Lortie to hold the summit at the Montreal Canonical offices. * Space requirements are usually small for the summit attendance * But we usually need more smaller rooms for breakaway sessions * We also have volunteers from the community, but no word on a venue * We can also check with Collabora if they can help securing the university venue that we had two years ago * '''ACTION''': Andreas to contact Ryan to coordinate with the local volunteers for securing a venue in Montreál for the summit by August * '''ACTION''': Seif to contact Collabora to ask if they can help with securing a venue in Montreál for the summit * NET + GNOME Hackfest 2013: * David Nielsen sent an e-mail to the board asking for help with a .NET GNOME 3 Hackfest in October. * They are talking with sponsors, but would appreciate help with that from the board too. * No further update * Maps hackfest budget request * Requested travel sponsorship of 263 USD for one person. * '''VOTE''': Allocate 263 USD for the Maps hackfest travel sponsorship: unanymous * '''ACTION''': Andreas to contact Zeeshan to notify the travel sponsorship approval for the Maps hackfest * Donated hardware * Intel OTC donated 6 Chrome Pixels to GNOME to work on high resolution display support * Another Pixel has been donated by Brion Vibber * The laptops have been sent to Shell and toolkit developers * The Board wishes to thank Intel and Brion for their donations * Annual Report update * Andreas is still working on the design * We should be able to hand it out to the adboard meeting at GUADEC * Travel Committee, Delegation, Budgets, etc. * Joanie put together her thoughts on the issue in a lenghty e-mail. She also sent a shorter version of her proposal to the travel committee. * Short version: have travel organized by each event organizer * Budget requests go directly to the board * Bank details should only be seen by Rosanna * Discussed on the mailing list * Discussion still ongoing * We are still waiting for more feedback after GUADEC * Reworking the travel policy before GUADEC would be problematic * Latest update to the proposal: have a single responsible for interfacing the board with the event organizers that require travel assistance * Not to handle travel requests per se, mostly to act as a point of contact * '''ACTION''': Joanie to draft a new travel assistance form to replace the current one * Sysadmin and CiviCRM update * General maintenance * Treasurer * Shaun is not running again * Kat is volunteering to take the position if she is elected * Shaun and Kat may meet after the elections have been finalized but before the official appointment * Shaun would like to handle the transition in person, if possible, to give Kat an overview of the budget process * Should probably involve Karen to check for legal/bylaws objections == Discussed on the mailing list == * Debashi Ray reached out to the board asking for legal advice regarding GNOME Online Accounts and Flickr icons & trademarks == Completed Actions == * Andreas to change mentions of Gobby to Etherpad in the wiki. * Karen to notify attendees of the Marketing Hackfest that the requested budget was approved. * Karen to send an email to David Nielsen for an update on the dotNET hackfest proposal * Karen to send the agenda for the Advisory board meeting * Andreas and Karen to contact Andrea about reliability of gobby, restore from backups, etc. == New Action Items == * Emmanuele to send an email reminding accepted speakers to confirm presence, and to contact the travel committee for sponsorship * Shaun to look at the budget for an extra allocation for the travel committee * Joanie to contact travel commitee about the allocated budget for travel sponsorship * Andreas to contact the adboard members with the date of the meeting at GUADEC for feedback * Andreas to contact the local team for securing the venue for the board and adboard meetings at GUADEC * Andreas to contact Ryan to coordinate with the local volunteers for securing a venue in Montreál for the summit by August * Seif to contact Collabora to ask if they can help with securing a venue in Montreál for the summit * Andreas to contact Zeeshan to notify the travel sponsorship approval for the Maps hackfest * Joanie to draft a new travel assistance form to replace the current one -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ _______________________________________________ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list