I do the bookkeeping for my Rotary Club, and have to keep track of individual
donations from members in order to claim Gift Aid on these donations.
I’m constrained in that I need to keep the donors’ names confidential in
reports to the club but need to identify the donors for the claim to HMRC.
Play with your tags and the Transaction Report, particularly the Regex
filter option.
This won't get you a single report with all vehicles, but you can
isolate transactions by vehicle that way. (and maybe get something
useful out of the Multi-Column Report for more than one vehicle, if not
Actually I just stumbled on another problem, maybe you could clear
something for me?
>From what I can tell, I'll place COGS of a certain fixed asset that were
payed in cash under expenses on GnuCash, like "expenses:cow feed" for
example. And these expenses would constitute a transaction
Thanks David, I believe I just send a message talking about this, but you
summed it up perfectly.
I wasn't subscribed at the time I wrote my forst question so I wasn't
getting any of your answers. Still getting the hang of this mail list...
Fernando Castro
Thanks for the answer Michael.
Yes I have been reading about accounting and farm specifics and will
continue to do so as I know I need a better understanding of both.
I'll definitely look into creating fixed assets accounts for the vehicles.
Actually I just stumbled on another problem, maybe you
Am 04.02.22 um 00:42 schrieb davidcousen...@gmail.com:
Fernando,
...
For the expenses you could create a sub account structure for each type of
expense under a subaccount for each vehicle or for each type of expense have a
sub-account for each vehicle. I personally
would favour the former as
> I've read that using other softwares one can benefit from "category" to
better filter the information you want and create reports
One of the workarounds previously discussed is to add a tag [ie category]
to the split notes, it's just under the description in the account
register. A transaction
In principle, GnuCash has the basic facility for setting this up in the form of
the key-value pair structure as far as the transaction data structure goes. With
this you could add tags/classes/categories to the transaction data structure
fairly simply. With a key "Tag" or similar and whatever
> How many "classes" can be assigned to the same account? In
other words, can an account be a member of many different "classes"? If
that is not possible, if only one, then it should be obvious why an
accountant would find pretty useless.
Rest assured, classes have nothing directly to do with
It's not so much filtering, more grouping of cost components by say Tractor
using your example. I use quickbooks classes to do exactly that on
the farm. It's an essential management feature described in
https://bugs.gnucash.org/show_bug.cgi?id=113772#c6 but it's not offered in
GnuCash and the
> This farm has over 10 vehicles that we'd like to keep track of gas,
maintenance and tax expenses...
> I've read that using other softwares one can benefit from "category" to
better filter the information you want and create reports...
It's not so much filtering, more grouping of cost components
Fernando,
The purpose you are using the information for will determine the optimal
structure of the chart of accounts. Some information will be primarily for
taxation and business records and other information you will likely use
primarily for management purposes. How you access and use that
I've read that using other softwares one can benefit from "category" to
better filter the information you want and create reports, I've tried using
the description field for that using a simple structure like Expenses:Gas
and placing the vehicle details as description but it just doesn't work,
Hello everyone,
I'm having a rather intense discussion with a friend on a topic that might
be common knowledge to most people with accounting experience, and since we
are both newbies on accounting and GnuCash, I decided to ask around.
We are working on a GnuCash file to keep up with expenses
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