HOT In Person Board Meeting - Day 3 summary In our last day of face-to-face board discussions we covered a final set of topics and brought things to a close while aiming to maintain our momentum.
Agenda 1 HOT projects definition 2 Working Groups 3 Community engagement 4 Strategy plan 5 Conflict of interest discussion 6 Building a positive dialogue and resolving contentious issues 7 Owners/Actions going forwards As a follow-up to our previous days discussion, we worked on HOT projects definition, and progressed towards ideas of a checklist or assessment document template for HOT projects. We defined some categories, thought about community run projects or projects funded by other organisations, and discussed whether and how they use the HOT name. There are still many details to flesh out related to that, and all of these aspects will be discussed and co-built by the membership. Harry and Heather will host a community working group meeting. In a parallel break-out group we enumerated our working groups, their current status, and next actions for each of them. We assigned a board member for each working group to facilitate these next actions. And, we will be asking for community leadership help to make these a success. Community is the most important part of HOT. We built on the community sprints and considered actions to support community engagement, why people join HOT and ways to help people (inside and outside the community/membership) get involved. We are stronger collaborating together. In the next community working group, we'll ask you more about how we can build a healthy space and invite for collaboration on items that are fun for you while making HOT great. Rather than writing a strategy document in our meeting, we quickly made a list of the kind of goals which would be included in a document, and planned out a timeline for consulting with the HOT volunteers on preparing this document. This is because we consider it to be a document which should be owned by the community. We discussed some matters of conflict of interest concerning specific projects and positions. In an intense discussion around resolving community conflict, we cleared the air on a few matters and agreed various ways in which we as a board can conduct ourselves to help in resolving conflict. In particular we agreed that all board members should aim to be "agents of de-escalation". We shall always try to avoid escalating conflicts on the mailing list (and we would very much welcome others to follow our lead in this). We had a wrap up session, but with a very explicit aim to maintain our momentum and carry forward the goals and the enthusiasm we are currently feeling. We identified a set of actions items for the coming weeks. HOT's in person board meeting was 3 full days of intense discussions, delivering plans, creating content and planning for the future. Gunner facilitated us with his positive ally feedback while giving us the space to learn from each other while we considered all aspects of HOT. We are very grateful for his amazing contribution to HOT. While you may not have met him yet, he really is an honorary HOTtie. We cannot thank him and Aspiration Tech enough!
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