I've BCCed the main SLUG list on this email; please direct responses to the activities@ list.
SLUG is an incorporated association. This places many burdens on the association; in the main, we end up merely duplicating work and expenses that Linux Australia does. In addition, the aims and goals of SLUG seem to largely mirror those of Linux Australia - with the exception that SLUG is exclusively focused on the Sydney area while LA has a larger scope. I'm proposing that we ask LA to take over the functions SLUG has performed, and then wind up SLUG as an association. This move would free the local open source community from: - The requirement to have a Public Officer for SLUG (LA has a public officer already) - Requirements to lodge reports with the Dept. Fair Trading (LA has to lodge more paperwork than SLUG does; but taking on SLUG's responsibilities would not add to their burden) - $800/year in insurance - this currently consumes almost 100% of our income. If freed from this burden, we would not need to ask for membership fees (LAs existing insurance would cover SLUG at no extra cost, if SLUG was a subcommittee of LA) - The requirement to have more than two members on the committee (more on this later) (It's still a good idea to have >2 people, and we probably want to have 3-4 - but as a subcommittee we can tweak that number as needed, whereas now we're required to have at least 4; and tweaking requires a special resolution to be passed at a General Meeting..) The suggested structure for a replacement for SLUG is as follows: - Linux Australia would create a subcomittee (tentatively named the Sydney Linux User Group subcommittee), and delegate to this subcommittee the responsibility of running regular meetings and coordinating other such activities as may seem useful to support the open source communities in and around Sydney. - The subcommittee can later, as needed, recruit other members as required - Linux Australia will appoint two people to this subcommittee: the people elected as President at the SLUG AGM in March 2011 to act as convenor of the subcommittee, and the person elected as treasurer to act as treasurer for the subcommittee - SLUG would, pursuant to a Special Resolution passed at the March 2011 AGM, apply to the Director-General for approval to wind up the association - SLUG would, pursuant to the same Special Resolution, apply to the Director-General to disburse all assets to LA, to be used by LA to support the operations of the SLUG subcommittee I’ve drafted the motion I’d like to put at the AGM onto the wiki (http://wiki.slug.org.au/windup). The final wording needs to be announced 21 days before the AGM, so please submit any feedback you have in the next few days. Relevant parts of the legislation: Public Officer http://www.legislation.nsw.gov.au/fragview/inforce/act+7+2009+pt.4-div.2-sec.34+0+N Voluntary Winding Up http://www.legislation.nsw.gov.au/fragview/inforce/act+7+2009+pt.6-div.3-sec.62+0+N Distribution of surplus property http://www.legislation.nsw.gov.au/fragview/inforce/act+7+2009+pt.6-div.3-sec.65+0+N Voting on Special Resolutions http://www.legislation.nsw.gov.au/fragview/inforce/act+7+2009+pt.4-div.3-sec.39+0+N -- SLUG - Sydney Linux User's Group Mailing List - http://slug.org.au/ Subscription info and FAQs: http://slug.org.au/faq/mailinglists.html