Hi, Due to the rest of my life, I've been too busy to contribute usefully to the SPI board in a while. My meeting attendance has gotten spotty and I haven't managed to put in the time outside of meetings to help SPI in the ways it needs and deserves. I've been considering yielding to someone less busy for the last several months, and although not much of my current term remains, there's no useful reason to delay further.
Therefore, after much reflection, I hereby resign from the SPI board of directors, effective upon: 1) another director's resignation becoming effective (quorum is harder to satisfy with 8 directors than 7 or 9); 2) the seating of a board-appointed interim director to serve the remainder of my term; 3) the conclusion of the May 2014 SPI board of directors meeting, if quorum is reached; or 4) the end of May 8, 2014 in UTC, whichever occurs first. I plan to abstain from any interim director appointment vote before my resignation takes effect, though not from related discussions. I'd like to emphasize that I still support SPI's mission, SPI's leadership, and SPI as an organization. I plan to remain a contributing member. This resignation is not due to any hidden liability, concern, disagreement, request, etc; but merely due to SPI's need for more attention than I can currently provide. If SPI needs manpower some time in the future, I'll certainly consider what I can usefully manage then. My strong hope is that the board will move swiftly to choose an interim director with enough available time and motivation to help SPI accomplish its goals. If you fit the bill, please email [email protected] to let them know. I'll follow up privately with the board to cover purely logistical loose ends. As for strategic and bureaucratic loose ends suitable for discussion on spi-general: * Consider hiring paid administrative help, even part-time. This will make it much easier for the whole board, especially the volunteer treasurer and any volunteer assistants, to stay on top of SPI's workload. * SPI needs to revitalize both its treasurer and systems administration teams to provide prompt service to all our projects, and to allow projects to get and submit project-specific data (e.g. financial data, DNS records) in a self-service way. Credit is due to the many directors and officers who realize the need for improvement here; follow-through is important. If the best way to accomplish this involves changing who holds certain roles, neither inertia nor excessive time management optimism should restrain us. Lack of volunteers, however, can be an issue - see above about paid help. * It's important to finish all existing long-standing requests, including the Debian auditor's past and present/ongoing data access requests, a direct way to accept PayPal donations, and the grant to Conservancy. * Some sort of Directors & Officers liability insurance is probably appropriate and a wise general fund expenditure. * The bylaws still need to be overhauled, which due to the thresholds included in the current text probably means that inactive contributing members who fail to vote in this year's board elections and fail to respond to a ping within a reasonable time to be (reversibly) downgraded to noncontributing members ahead of the required membership vote. Please keep SFLC in the loop to address any legal concerns. * The website needs much love and improvement, especially the members site. * SPI needs asset handling flexibility where a project goes defunct, is no longer feasible for some compelling reason, dissociates and declines to spend down or transfer SPI-held assets, etc. Consult with SFLC about what's needed. This may be easy or hard; due to the rules regarding charitable donation earmarks, this transition might require a lot of work but is important. * A general legal/accounting review makes sense - e.g. what NY or other state/federal/foreign requirements do we have to comply with, are our existing filings correct, what accounting rules should we be using, etc. To be clear, I am not indicating any noncompliance, just that it's something that we should periodically examine carefully and it's probably about time again. Most of these are general housekeeping types of tasks; the number of urgent fixes is much smaller, mainly the first 3 bullet points. SPI is doing quite a lot of good even now, despite these ideas for improvement. I'm confident SPI will make whatever adjustments it needs. Here's to the future of a very necessary organization! - Jimmy Kaplowitz [email protected] _______________________________________________ Spi-general mailing list [email protected] http://lists.spi-inc.org/listinfo/spi-general
