On 12/15/2016 02:29 PM, Philip Balister wrote:
Everyone wants a solution. Is there anything we can do to help resolve
the issue?
A big help I think would be to use modern infrastructure. Up until
recently SPI used a spreadsheet to manage finances. We are now using Ledger.
We could empower a Treasurer's committee of the board (TCB) that has the
power to perform reimbursements.
We could have an application that allows Reimbursements and the required
documents to be uploaded and stored in a queue for processing by the TCB.
* This could be configured similar to RT but instead of a single queue,
have a queue per project.
* Perhaps sign a member of each the TCB to a group of projects and it
is their responsibility?
We could use modern infrastructure for payments.
* Paypal
* Google Wallet
* Venmo
* Xoom
* USForex
Even if we don't have the TCB have authority over payments. We could
have the TCB be in charge of all pre-auth. In short, before the
transaction gets to the Treasurer, the TCB makes sure that the Treasurer
has *everything* they need to just make the payment.
The short (not easy) route would be to hire staff but:
* We need someone to manage that staff (not impressed with that idea
with the current board performance *on this specific topic*)
* Find someone who is willing to interface with Ledger. If I was a
professional book keeper I would laugh my way out of the room if you
told me that was what I was going to be using.
Here is the short and blunt skinny for me. Command Prompt is a 7 figure
company. We process hundreds of invoices a month. We process multiple
dozens of payments. We process multiple full accounting including
payroll, bank rec, collections etc... We have dozens of vendors and
hundreds of customers.
We do that with *one*, *part-time*, *accountant*.
How? Modern and collaborative infrastructure.
Sincerely,
Joshua D. Drake
--
Command Prompt, Inc. http://the.postgres.company/
+1-503-667-4564
PostgreSQL Centered full stack support, consulting and development.
Everyone appreciates your honesty, until you are honest with them.
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