i neglected to send these out last week, my mistake: http://docs.google.com/View?id=dc9fx534_7hmb93fxz
OSM US Chapter Call April 22nd, 2010 Attendees: Kate Chapman, Thea Clay, Steven Johnson, Richard Welty Approval of Minutes: http://docs.google.com/View?id=dc9fx534_6c8cdqvg7 Kate move to approve, Thea second. Minutes approved. Old Business Code of Conduct * tabled until after Standing Rules are done Local Chapter Working Group * will inform Local Chapter Working group that we are incorporated * Kate will bring this up on our google group. New Business Bank Account * Thea working on setup * online banks to be investigated Wiki update * steven will take first cut at, thea will take second OSM US web site * Time to work on this Parlimentary Procedures * (Serge's proposals are appended to the minutes in their original form) * Board members will review Roberts Rules of Order before next meeting * Survey Monkey voting procedures will be fine for now * voting rules proposal: change general election voting period from 7 days to 14 days * special election proposal adapted. * coin toss resolution replaced by vote by other board members to resolve the tie * removal of board members procedural change not approved -- Kate will research how other organizations handle this * standing rule documentation approved Budget * Thea will take a first cut at a budget Membership management * Thea suggests Sugar CRM. Richard to investigate. Next Meeting * next week, 4/29 at usual time --------- Serge's proposals Voting Procedure --[[User:Emacsen|Emacsen]] 03:27, 22 April 2010 (UTC) I propose to adopt the following rules for a voting procedure: 1) Due to the distributed nature of the organization, I propose using the online service "SurveyMonkey.com" to hold all general elections. 2) Voting shall be open to members and voting links sent out to members via their registered email addresses which they must supply during registration to the organization. 3) The period of voting shall in the case of a general election shall be seven days. This period is based on the previous election in which a vast majority of votes were cast during this period. 4) In the case of a special election, the period of voting shall be two weeks (14 days). Special elections will include votes for removal of board members, bylaw amendments and any other election in which the Board votes that the election will be considered a Special Election. 5) In the event of a board election vote where the result is a tie between two or more nominees, a runoff election will occur consisting of the candidates who tied. This election will last one week (7 days). If at the end of this election, a tie results, a board vote will be taken. If the board is evenly split (for example if the board is missing a member) then the final tie will be determined by coin toss. * Removal of Board Members --[[User:Emacsen|Emacsen]] 03:27, 22 April 2010 (UTC) The bylaws specify rules for a procedure for removal of board members. I propose to amend this procedure to opening votes for removal of a board member to a single vote per year. This will allow board members to be removed when they are guilty of an infraction or unpopular with the organization, but prevents this ability to be used frivolously. * Standing Rule Documentation --[[User:Emacsen|Emacsen]] 03:27, 22 April 2010 (UTC) Normally standing rules are specified in the adopted motions of the organization as specified in the minutes. I propose that in addition to these, any procedural changes to the rules be specified in a new document called the "Standing Rules", which will be a Wiki page containing a summary of the rules and a link to the meeting minutes in which these rules were adopted. In the case of a replacement ruling, this document would document the current rule and maintain a link to the previous one. _______________________________________________ Talk-us mailing list Talk-us@openstreetmap.org http://lists.openstreetmap.org/listinfo/talk-us
