My understanding is that the qualified recipient of a non-cash charitable donation *must not* make any statement or offer advice to the donor on the Fair Market Value (FMV) of the donation. I've worked for non-profits, and this was a very serious concern ... not even with a wink and a nod and a vague "well, I think it might be worth ... bla bla bla." It can mess up the donor if they are audited, but it can also cause the donee to lose their "qualified" status.
Here is the IRS guideline <https://www.irs.gov/Charities-&-Non-Profits/Charitable-Organizations/Charitable-Contributions-Written-Acknowledgments> on written acknowledgements for charitable organizations. For non-cash donations, since the donee is not offering advice on the FMV (which would include assessing whether the donation is worth more or less than $250), they should offer a written acknowledgment for all non-cash donations. Some organizations that receive many donations of various "stuff" (clothes, furniture, etc.) have a standard form that they provide the donor with a blank for the donor to fill in and value the items donated. Other organizations generate a specific letter for each donation. It's up to your organization how much administrative overhead you can expend to acknowledge donations. Of course, if you provide a standard "fill in the blanks" form and a donor requests an itemized letter you would have to provide it. The other thing to be aware of ... more for the donor than the donee, but I don't think it hurts anyone to say so: If the claimed FMV for a non-cash donation is going to exceed $5,000 an appraisal will be required. The donee can help facilitate this (i.e., make the items available to an appraiser chosen by the donor) but must not be involved in the appraisal process or even recommend a specific appraiser. We (former employer = historical society) could provide a list of multiple qualified appraisers for the type of materials donated, but we could not recommend a specific one. _rob_ > On 15-12-24 15:34, john boris wrote: > > Where I coach football we are upgrading our weight room with a Smart TV and > also an online program that the players can upload their lifting stats and > we can publish them on the TV. So the alum that is spearheading the project > asked me about getting some used tables for us to keep in the Weight room > for the players to use to log into the site and enter their data. > It is a great opportunity for our alums to give back to the program and a > great time as people will be getting their new toys. So I was wondering if > anyone on the list has handled electronic donations for their organization > and had a way for the person making the donation get a tax write off I > would appreciate some pointers. > > -- > John J. Boris, Sr. > Head Freshmen Football Coach > Camden Catholic High School > > -- Rob Jenson - *nix Systems Administrator [In search of a new gig] Email: ferthalangur {at) gmail.com or rbj (at} spotch.com http://www.spotch.com
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