*Special Assistant to the CEO*
Job Title:* **Special Assistant to the CEO* Salary Range: Commensurate w/experience Department: Administration Grade: Non-exempt / Hourly Revision Date: 7/2010 Location: Harare Position: New Reports to: CEO Status: FT Direct Reports: 0 * * *Apply Now <https://www.abso.com/jobboard/?JOBBOARDID=205 <https://www.abso.com/jobboard/?JOBBOARDID=205&JobDetail=62060> &JobDetail=62060>* *Company Description* The RDS Group specializes in high value, high impact solutions that deliver significant business results. We believe that client needs ? not technology ? must drive every solution. The services and solutions are based on the expertise and experience of our consultants in knowledge-enabling solutions, messaging & collaboration, pervasive computing and e-learning. Committed to developing mutually rewarding relationships with customers and employees, this privately held company is well respected, profitable, and growing rapidly. * * *Position Overview* The RDS Group is searching for a dynamic, high-integrity, entry level professional to support its busy CEO in a wide range of tasks. These will range from sales and marketing activities to administrative and organizational support. In addition, the Special Assistant will generate leads through market research, emails, and phone contact. Based in our downtown San Francisco office, this full-time position reports to, and works directly with, the CEO. The job requires occasional travel (probably three or four short trips per year) within SADC. This is an outstanding opportunity to gain exposure to a wide range of business areas and to see how a company is run. We expect to hire a talented, ambitious individual who will outgrow the position in 18-24 months. At that point the candidate should expect to be promoted within a career path he/she will have had a chance to explore, probably involving marketing, sales, project management, analytics/strategy, research/writing, human resources, or meeting planning. Responsibilities will include, but are not limited to, the following: *Primary Job Functions* *Sales Support (45%)* ? *Supports sales activities for the CEO**.* This will include booking in-person and phone sales calls/meetings, taking notes during sales meetings/calls/demos, follow up with clients via phone and e-mail, extensive research on current and potential clients and developing slides for presentations and other sales projects. ? *Coordinates sales proposals.* This will involve scheduling proposal development, coordinating staff to deliver documents on time, revising and sending proposals to clients. * * *Lead Generation (30%)* ? *Generates leads for sales staff.* This involves investigating and researching potential and current clients. Obtains competitive market intelligence and contact information during daily contacts and shares information appropriately. ? *Coordinates leads*. This involves all aspects of managing leads from multiple sources including web site, sales executives, telephone inquiries, events and exhibits. ? *Maintains and updates SalesForce.com*. Utilizes this CRM package with daily activity logs and manage/ensure data quality of all prospecting activity * * *Executive Administration (25%)* ? *Supports the CEO administratively and organizationally**.* This will involve organizing the CEO?s calendar, booking travel, submitting timesheets and expenses, handling correspondence, screening incoming calls, enhancing organizational systems, and driving the CEO to occasional client meetings. ? *Coordinates executive committee and board activities*. These include scheduling meetings, arranging travel, contracting with hotels, preparing slides, and managing meal functions. ? *Supports the company with administrative tasks*. Books all travel, coordinates logistics for staff retreats, manages office affairs for the San Francisco office. ? *Other special projects as assigned by the CEO or the management team.* These may include such tasks as investigating staff training programs, planning and executing special staff reward systems, personal support for the CEO and organizing individual meetings with the CEO . * * *Requirements* ? Prior professional experience (1+ years) ? Outstanding organizational skills ? Strong service orientation ? willingness to provide support in whatever way necessary ? Experience booking travel online, maintaining multiple calendars and scheduling appointments ? Excellent oral and written communication skills ? Customer service orientation with strong telephone skills ? Very strong attention to detail and accuracy ? Experience using Microsoft Outlook software (including calendar function) ? Intermediate to advanced skill level in Word, Outlook, PowerPoint, and Excel ? A demonstrated commitment to excellence and ethics * * *Other Skills/Abilities* ? Intelligence, with a proven track record of achievement ? Self-confidence and comfort communicating with high-level executives ? Experience troubleshooting technology a plus ? An interest in healthcare, marketing, education, or meeting planning also a plus * * *Work Environment* Candidates will need to manage and prioritize multiple projects in a fast-paced environment. Flexibility is important, as is the ability to meet deadlines. Personally, applicants should have high energy, a positive attitude, and the ability to work well with a variety of people. Initiative is critical; a sense of humor is very helpful. Candidates must be comfortable working in a small, privately held company that emphasizes customer service, professionalism, ongoing learning, accountability, and quality of work life. * * *Compensation* We pay a competitive salary, commission and bonus. The RDS Group also offers an exciting work environment that values excellence in all areas and respect for all staff. * * *Application Procedure* To be considered, interested applicants *MUST* submit - to *[email protected]*- a resume and a detailed cover letter? *with salary history and requirements*. Demonstrate your ability to follow directions: explain career objectives, qualifications, and personal style. Also highlight your relevant skills, experience, and software abilities in your cover letter or your resume will not be considered. No recruiters/placement agencies. No relocations. The RDS Group is an equal opportunity employer. -- You received this message because you are subscribed to the Google Groups "tribewithavibe" group. To post to this group, send email to [email protected]. To unsubscribe from this group, send email to [email protected]. For more options, visit this group at http://groups.google.com/group/tribewithavibe?hl=en.
