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IRC meeting report Present at the IRC meeting 02/09/2009 (in random order): JanC, willem7, mimor, kws, jean7491, Wamukota, Gh0sty, dieter, Indra6oc 1. Future events (September) a. 06/09 Dipro Fair Ghent, https://wiki.ubuntu.com/BelgianTeam/ComputerFairs/Ghent_2009-09-06 Matthew has the lead and is (was) available for an IRC coordination on 03/09 at 21 h. (#ubuntu-be). Everything is going on track. Kenneth will bring a 24” lcd screen (to be picked up from Guy (Linux-Service) after a contact via email or phone)). b. 13/09 Dipro Fair Antwerp https://wiki.ubuntu.com/BelgianTeam/ComputerFairs/Antwerpen_2009-09-13 The team and the organization are OK. Additional equipment needed for Antwerp: a few cd's and pen's. c. 19/09 HCC Vlaanderen Open Door Day + Software Freedom Day (SFD) in Wezembeek Oppem https://wiki.ubuntu.com/BelgianTeam/HCC_Vlaanderen_OpenDeurDag_2009-09-19 Coordinated with willem7 (Willem Huysmans of HCC Vlaanderen). Ubuntu-be will organize a booth (like a Dipro booth) with 4 people, 2 tables, hardware, decoration, promotion material, … JanC has the lead for coordination with Willem and for the booth . HCC Vlaanderen will provide 2 tables with dark blue clothes. Additionally HCC Vlaanderen received some promotional stuff (mainly Ubuntu cd's) from the SFD organization. Although the event will mostly concern dutch-speaking people, due to the location, a few promotion material (posters and flyers) can be added in French, English and possibly in German. The preparation of the booth can start at 13 h. and the event starts 14.00 h.. Participants: we need at least 2 additional volunteers for the team. Volunteers ? Please add your names in the wiki. Suggestion: an Ubuntu-be “special SFD related” poster (to be printed in a few ex. for 19/09 (HCC Vlaanderen Open Door Day and Accenta 2009). Call for ideas ? d. 19-20/09 Accenta 2009 Fair Ghent https://wiki.ubuntu.com/BelgianTeam/Accenta_2009 Ubuntu-be will organize a booth (like a Dipro booth) with at least 4 people (each day), 2 tables, hardware, decoration, promotion material. Opening hours: 11,00 - 19,00 h. Set-up of the booth on 19/09 from 10,00 to 11,00 h. Special attention will be paid on 19/09 for the SFD. Contacts are ongoing to prepare the booth and for other aspects (security, ...). Participants: in total, we need at least 4 volunteers on 19/04 and 4 volunteers on 20/09. Coordination: jean7491. 50% of the volunteers are already identified. In addition we need a volunteer(s) in charge of presentations (Ubuntu in general). Volunteers ? Please add your names in the wiki. e. 27/09 Dipro Fair Hasselt It has been proposed to the club BitMappers (Hasselt) to contribute to the promotion of Ubuntu in their booth with 2-3 volunteers, hardware and promotion material. No reaction yet. In answer to a request of the Bitmappers, posters have been sent for an event in Hasselt on 5-6/09. 2. Promotion material New posters and flyers have been ordered and will be delivered on 04/09 in Ostend, just in time for Dipro Ghent. A mail about selling posters will be posted. 3. Things living in the mailing list a. Participation to IRC meetings - how can we have more people participating? mimor's suggestion : writing a simple how-to to reach the IRC meeting and describing several possibilities.(in the wiki, page about IRC meeting). The webchat on the site doesn't work, it has to be replaced (see ad-hoc bug report). b. Need a forum for ubuntu-be? A forum would be nice for those who're not familiar with IRC or the mailing list. Adding a forum means more work for those who are active, so we need to be sure that that cost has enough benefits. During the meeting there was not enough argumentation about the need of a forum, the topic will be put on the agenda of the next meeting, hoping more arguments. c. Organization of the Belgian LoCo Team ? A proposal for comment is available in the wiki at https://wiki.ubuntu.com/BelgianTeam/TeamOrganization : There is a very limited interest for this topic. As priority is given to the organization of events, the topic is delayed. Comments can be added in the wiki. d. Statute non-profit organization/VZW/ASBL ? A VZW doesn't solve the structure problems and will create even more problems at the moment. It seems there are 2 steps for Ubuntu-be better working : a better organization, and a formalization via a vzw (eventually). As long as there is no agreement on a structure and organization, it is useful to debate about changing the statute of the association. It is suggested to debate on this topic during the upcoming events, and later, after proposals of a thinking group, organize a IRL meeting. 4. Next IRC meeting on 09/09/2009 at 21 h. --
Jean  Ubuntu Belgium Events Team
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