I have found that the best way to get the mail merge to work the way
it's supposed to is to do the following
1. Set up the conditional fields as described in the help
2. On the merge document, select: view --> nonprinting characters
3. Make sure that each line in the mail merge ends with the paragraph
symbol. A regular line break won't work. OpenOffice requires each line
of the merge to be a separate paragraph in order for the hidden
paragraph thing to work.
4. Go back afer doing #3 and turn off the nonprinting characters
5. Try to print. It should work
You'll probably have to do some tweaking with your address formatting.
I've found that adding the paragraph breaks sometimes screws the format
up, and it takes some time to get all the spaces back the way you want
them. Make sure you go to tools --> auto correct and turn off the
majority of the formatting helpers because they tend to get in the way
during a mail merge.
Good Luck,
Vaughn L. Reid III
p.s. you may want to give your thoughts to issue #36696 that deals with
this issue. Here is the link:
http://qa.openoffice.org/issues/show_bug.cgi?id=36696
In order to post comments or vote for this issue, you need to get a free
openoffice.org member account. Just follow the links on the site.
I'm a new user working in a system that uses Oo writer for a variety of
text-based tasks, including mail merge lists.
I am trying to make a client's addresses work in a mail merge on a form
letter. One of the address fields is <SuppAddress> entered on the line
before <Address>. My understanding is that if I enter a hidden paragraph
correctly, it should ignore the SuppAddress line and eliminate the space
it would normally occupy.
i. the following mm fields - <FullName>
<HiddenParagraph> <SuppAddress>
<Address>
<CSZ>
will print as below when <suppaddress> is included in item:
John Smith
Apt 12
123 Main St
Town, NY 23310
and should print as below when <suppaddress> is blank in item:
Tom Jones
345 Oak Ln
Town, CA 92331
Instead, I'm getting:
Tom Jones
345 Oak Ln
Town, CA 92331
In setting up Hidden Paragraph, I have gone to Fields / Other / Function
and chosen Hidden paragraph and entered the condition "not(SuppAddress)"
as my documentation
instructs.
When I print my mailmerge list, the space does not go away when the
SuppAddress line is blank (see above).
I'm very frustrated and any help would be greatly appreciated. None of
the support books I have explain this process clearly
The threads on the OOo Forums don't address the issue; I've posted the
problem there.
--
David
---------------------------------------------------------------------
To unsubscribe, e-mail: [EMAIL PROTECTED]
For additional commands, e-mail: [EMAIL PROTECTED]
