Hi,
I was wondering if there's a way to make database field values, like Bob
Jones and 401 Main Street, stay displayed in a mail merge document when
I re-open it. I can get the values to display by clicking the Data to
Fields icon. However, when I close and reopen the document, the field
names are displayed again, and I need to click the Data to Fields icon
again to redisplay the content.
In a related topic, is there a way to import User Variable fields and
their values from one document to another? I'd like to be able to use
multiple documents to store the same values like Contractor Name,
Contractor Address, etc. User Variables would be great if there were a
mass update/import. I can use Insert Reference and Set Reference to
cross-reference the user variables from one doc to another but the
correct values aren't displayed except when viewed from the master
document and that won't work for my client's purposes.
General question: does anyone have a better way than database fields or
variables, for this issue? I want to store the same values across
multiple subdocuments that form one large document, about 300-500 pages.
The method must allow the document user to update the values by changing
one value and having all instances of that same field in all documents
update with the new value. The update is easier with bringing in fields
from a database, but the display thing is a bit annoying to have to do
every time. Also, the user needs to be able to email out subsections of
the document to people outside the company, and have all field values
correctly displayed.
Thanks,
Solveig
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