Hi Jennifer,
For both CDs and DVDs where the insert fits inside the case, we barcode the case and do a pieces count where each disc and the insert each count as one item. So, for example, a CD case includes 1 insert and 2 discs, the pieces count would obviously be 3. When the item is scanned for checking out and checking in, an automatic message pops up telling whomever is circulating the item to count how many pieces are actually there. For CDs and DVDs where there are multiple cases in a series plus and external booklet that fits on the shelf with the discs, then the booklet and each CD or DVD case gets a barcode. The CDs or DVDs are counted as volumes, parts, or disc numbers (more typical for DVDs) and the booklet is simply called booklet, so for example our call numbers (which are accession numbers) in this instance would look something like: M-CD 2010- 5555 vol. 1, M-CD 2010- 5555 vol. 2, M-CD 2010- 5555 vol. 3, M-CD 2010-5555 booklet; or DVD 2010-44444 disc 1-2, DVD 2010- 44444 disc 3-4, DVD 2010- 44444 disc 5, DVD 2010- 44444 booklet. If however, the accompanying booklet is more book-like then we separate the accompanying book and shelve it in an oversized section. Discs and oversized accompanying book all have their own item records so the call number assignments are the same as described above, but we put a note in the item records indicating that accompanying book is shelved in music oversized. Hope that helps! -lisa H. Music & Media Librarian Howard-Tilton Memorial Library Tulane University [email protected] 504.314.7822 From: [email protected] [mailto:[email protected]] On Behalf Of Foster, Jennifer Sent: Monday, June 07, 2010 2:47 PM To: [email protected] Subject: [Videolib] Cataloging question We have some videos, audiobooks, and music CDs in our collection that come with substantive guides, booklets, and/or testing materials. If the material does not fit into a normal sized package (not oversized), we shelve the guides separately behind our media circulation desk and label the package as follows: "Accompanying booklets or guides available for checkout from the media desk." The accompanying material has a separate bar code on it and is checked out separately. If the guide fits inside the package, we prefer to shelve the materials with the CDs/DVDs for the convenience of the patron - the patron should not have to ask for material that should come with the discs if it isn't necessary. Consider Naxos Audiobooks version of Ulysses, unabridged with 22 disks and a study text the size of a CD, and that fits into a CD sleeve neatly. But the guide is 72 pages and we actually care if it is returned with the discs, yet don't necessarily need or want to shelve it separately. How does your library handle that? Is the guide bar coded? Is it not? If it is not, how do you know if the guide comes back or not? How can we assure that we know what comes back? Any thoughts? Apologies for cross-posting...jen Jennifer Foster Media Librarian The Victoria College/University of Houston-Victoria Library 361.570.4195 [email protected] http://vcuhvlibrary.uhv.edu
VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
