Re: [Videolib] record management

[Jeanne Little]

Rhonda, Our library also uses Innovative and our Technical Services Dept. (Acquisitions) archives one-time purchase order records every 12-16 months, once all reports have been run that are needed. We can go into the Archives if we have to retrieve information, but to my understanding, this archiving frees up those order records and 'replenishes' the number of order records we have to use. If you need more details, let me know, and I can refer you to our T.S. Dept. Jeanne Little Rod Library University of Northern Iowa On 10/19/2010 5:52 PM, Rosen, Rhonda J. wrote: Hello everyone, I am curious, and eager to find a new way to manage my ordering records….   I assume by now we all order via an online system – we use Innovative.  We enter our media order record, note receipt, etc. in this system.  In the past, we had an Acquisitions Librarian who purged the database every year, so we Kept a paper trail also – it would come in handy if I ever needed to replace an item, or look back for whatever reason.  I’m curious – how does this work for you all?  How long do you keep information?   Do you keep any kind of backup records?  Do you download from your online catalog?   I don’t look back often, but all this talk about replacing VHS collection with DVD makes me wonder if I should keep “provenance” for replacing them…..   Anyone ? Rhonda   Rhonda Rosen| Head, Media & Access Services William H. Hannon Library | Loyola Marymount University One LMU Drive, MS 8200 | Los Angeles, CA 90045-2659 rhonda.ro...@lmu.edu| 310/338-4584| http://library.lmu.edu  "You see, I don't believe that libraries should be drab places where people sit in silence, and that's been the main reason for our policy of employing wild animals as librarians." --Monty Python         VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.

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VIDEOLIB is intended to encourage the broad and lively discussion of issues 
relating to the selection, evaluation, acquisition,bibliographic control, 
preservation, and use of current and evolving video formats in libraries and 
related institutions. It is hoped that the list will serve as an effective 
working tool for video librarians, as well as a channel of communication 
between libraries,educational institutions, and video producers and 
distributors.