Hi Philip, Several years ago I worked with our library web developer on producing an in-house electronic form that our librarians could use to request materials. Once the form is completed and sent it goes to a zlLIST that is shared by Acquisitions staff so that any one of us can monitor and pick up the requests. Currently I'm the only one responsible for pick-up. If I'm out sick/vaction my supervisor takes over. The liaisons also have the option of sending their requests directly to the zLIST (though we greatly encourage using the form) Right now 99.99% of all incoming requests come to me electronically. For the most part it's been pretty successful. If you send me your email address off list I can send you a couple of examples of what this looks like.
YBP is our principal book vendor and the library liaisons have direct order access. We also use YBP's cataloging services. Otherwise, I place orders for the rest of the formats (except journals/e-journals) and books that YBP can't get. I don't use a video vendor because most of the stuff I order is for reserve and/or wanted "yesterday" so we get it faster if I place the orders directly. Usually the liaison will supply the link and/or the name of the video distributor, but it's not uncommon for me to get a list of titles (especially for foreign DVDs) that end up as cold searches on GOOGLE. There are several video clearing houses out there that cater to libraries which is especially useful if you don't have access to a credit card. In the past I've used DVA, Midwest Tape, Movies Unlimited and Facets for feature films. I've heard good things about ACTION! Library Meda Service which can hand both feature and documentary films on video. You can contact me off list if you have any further questions. Chris McN ________________________________________ Chris McNevins | ACQUISITIONS COORDINATOR UNIVERSITY OF CONNECTICUT | HOMER BABBIDGE LIBRARY 369 Fairfield Way Unit 2005AM | Storrs, CT 06269-2005 USA PH: 860-486-3842 | FX: 860-486-6493 | EMAIL: chris.mcnev...@uconn.edu ________________________________________ -----Original Message----- From: videolib-boun...@lists.berkeley.edu [mailto:videolib-boun...@lists.berkeley.edu] On Behalf Of Bahr, Philip Sent: Friday, March 25, 2011 3:30 PM To: videolib@lists.berkeley.edu Subject: [Videolib] (Electronic) Ordering: Media We are in the middle of several discussions here at Fairfield University that center around electronic ordering. First, we are investigating an approval system. We currently distribute Choice cards to Faculty and send the approved ones over to our Acquisitions Department. This has been done manually with print Choice cards. Since we are thinking about an electronic approval system (GOBI is on our short list), we are also trying to figure out what to do with the exceptions. Currently we fill out print order cards when requests come in. We're thinking of creating a generic order form for our website that can be integrated with Millennium(our ILS). Since a huge amount of my job is Media Collection Development, I thought I'd query the list to hear how other institutions work. As you all know, a lot of my ordering will be from smaller video distribution companies. How do you handle those orders that can't be processed through a large vendor like Baker and Taylor? For instance when a faculty member wants a DVD from Icarus or Bullfrog, do you just forward the link from the film distributor's website to your acquisitions people? Or do you have to fill out a form? Is it online? Did you create the form in-house or do you use one from your ILS? Thanks so much for any light you can shed on this. Philip Philip Bahr Reference & Media Librarian DiMenna-Nyselius Library Fairfield University 1073 North Benson Road Fairfield, CT 06824 203-254-4206 pb...@fairfield.edu VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors. VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
