Hi Chris, So you are saying that if anyone challenged us, which is fairly unlikely, we would by Section 108 need to show the worn or damaged VHS tape? R
From: videolib-boun...@lists.berkeley.edu [mailto:videolib-boun...@lists.berkeley.edu] On Behalf Of Chris Lewis Sent: Tuesday, January 27, 2015 11:36 AM To: Videolib Subject: Re: [Videolib] another question about old VHS tapes I think it's good form to keep the original VHS as evidence if you are invoking Section 108 to justify making a copy of a deteriorating original. I don't think this is required by law though given that Section 108 preservation copies can also be made to replace lost or stolen recordings. On Tue, Jan 27, 2015 at 12:39 PM, Rosen, Rhonda <rhonda.ro...@lmu.edu<mailto:rhonda.ro...@lmu.edu>> wrote: So, a situation has come up at my library... We have lots of VHS tapes. Over the past couple of years I have been replacing old VHS tapes with newly purchased DVD copies and if I couldn't find a source, making a DVD copy. In the past, I have often cavalierly gotten rid of the old VHS tape since we no longer have the playback units in our classrooms. However, In my old age, I'm beginning to think I shouldn't have gotten rid of the VHS, but rather kept them as archival masters. It has been suggested that it is ridiculous to keep these items as VHS tapes and that it would be better to keep a digital copy of the VHS tape and load it onto our Kaltura digital video storage platform as digital masters. Therefore all the VHS tapes could be tossed and we would have the digital masters forever...Is this legal under the copyright guidelines, or do we have to keep the VHS as the archival master? Rhonda Rhonda Rosen| Circulation Services Librarian William H. Hannon Library | Loyola Marymount University One LMU Drive, MS 8200 | Los Angeles, CA 90045-2659 rhonda.ro...@lmu.edu<mailto:rhonda.ro...@lmu.edu> 310/338-4584<tel:310%2F338-4584>| http://library.lmu.edu ________________________________________ From: videolib-boun...@lists.berkeley.edu<mailto:videolib-boun...@lists.berkeley.edu> [videolib-boun...@lists.berkeley.edu<mailto:videolib-boun...@lists.berkeley.edu>] on behalf of Jo Ann Reynolds [jo_ann.reyno...@lib.uconn.edu<mailto:jo_ann.reyno...@lib.uconn.edu>] Sent: Wednesday, January 14, 2015 9:16 AM To: videolib@lists.berkeley.edu<mailto:videolib@lists.berkeley.edu> Subject: Re: [Videolib] old vhs tapes At the University of Connecticut this is the process we follow. Since it is labor intensive and time consuming we invoke section 108 sparingly. 1. Determine if the VHS is damaged, deteriorating, lost or stolen. 2. Document damage, deterioration. This checklist developed by Kenneth Crews useful for ensuring i's are dotted and t's are crossed. http://copyright.columbia.edu/copyright/files/2009/10/copyrightchecklist108preservation.pdf 3. If found to be damaged/deteriorating, conduct due diligence search for evidence of new VHS or DVD for sale at a reasonable price. We use this checklist (Creative Commons license), http://aladinrc.wrlc.org/handle/1961/16025 4. If no new VHS or DVD is found for sale then a DVD is made from the VHS. 5. The VHS goes to our archive and does not circulate. 6. The DVD goes on permanent reserve. The case is clearly marked, "Section 108 Copy: In Building Circulation Only. This material was reproduced under the provisions of Section 108 of United States Copyright Law and may be protected by copyright." "For use at UConn Libraries only. No InterLibrary Loan. Does not include public performance rights but may be used in the classroom." "Preservation copy of Archival VHS. Not to be used outside of the Library." 7. The catalog record includes this statement, "For Use at UConn Libraries only. No Interlibrary Loan. Does not include public performance rights but may be used in the classroom." And the permanent location is "Sec108 Copy (Reserve)". The catalog record for the VHS indicates the location as "Sec108 Original (@Dodd)", our archive. Best, Jo Ann Jo Ann Reynolds Reserve Services Coordinator University of Connecticut Homer Babbidge Library 369 Fairfield Road, Unit 1005RR Storrs, CT 06269-1005 860-486-1406 voice 860-486-0584 fax From: videolib-boun...@lists.berkeley.edu<mailto:videolib-boun...@lists.berkeley.edu> [mailto:videolib-boun...@lists.berkeley.edu<mailto:videolib-boun...@lists.berkeley.edu>] On Behalf Of Rosen, Rhonda Sent: Tuesday, January 13, 2015 7:27 PM To: videolib@lists.berkeley.edu<mailto:videolib@lists.berkeley.edu> Subject: [Videolib] old vhs tapes Hi all, We are , like many of you, replacing old VHS tape content with DVDs or streaming when possible. What are you doing with the VHS tape? Keeping it or discarding it? Or putting it on a digital master for safekeeping? Thanks, Rhonda Rhonda Rosen| Circulation Services Librarian William H. Hannon Library | Loyola Marymount University One LMU Drive, MS 8200 | Los Angeles, CA 90045-2659 rhonda.ro...@lmu.edu<mailto:rhonda.ro...@lmu.edu><mailto:rhonda.ro...@lmu.edu<mailto:rhonda.ro...@lmu.edu>> 310/338-4584<tel:310%2F338-4584><tel:310%2F338-4584>| http://library.lmu.edu VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors. -- Chris Lewis American University Library 202.885.3257
VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
