Hello all, Below are the minutes from our meeting earlier today:
Update on Testing Survey:
Ed Hafner reported that the survey had been delivered and reviewed by
the Steering Committee. They made several suggestions and most of them had
either been incorporated into the survey or responded to. Ed has also
contacted Kristin Becker concerning a release form for those who will have
access to the survey results. Kristin and/or Jim Schuping should have
access to the NCVHS information that Steve Lazarus brought up. Also, John
indicated that there is an initiative in SNIP to publish a companion guide
template. John will send this information to the testing listserve.
Finally, Ed indicated that John Huff was ready with the internet version of
the survey. He will send John the URL for the survey website so John can
begin working on getting the link created from the SNIP site.
Update on New White Paper Ideas:
Rama gave us an update on this initiative and then Mike DeRoche
joined the call later and provided additional information. This sub-group
has met and has come up with a listing of possible ideas for another white
paper. They have made a decision to create a separate white paper in lieu
of updating one of our current papers. They will distribute an outline of
their proposed paper to the group in the next few days.
Topics for March SNIP Conference:
John forwarded the ideas that the group had for our Testing breakout
session in Chicago to Don Bechtel. We will most likely present our survey
and any of the results we may have at that time, distribute our survey to
the participants, and review the ideas for our new white paper at the
conference. John will forward the conference agenda as soon as it is
available to the co-chairs. (Please see below for a draft agenda from the
SNIP website..This conference seems to be structured a little differently
than previous ones. I don't even see a spot for a Testing breakout
session. We may not be asked to present anything at all. I will follow
up).
Update on Dental and Institutional Technical Scenarios:
John indicated that he finished the institutional scenario clean up
and emailed them to Kepa yesterday. Sunny will get an update from Brandi
and have Brandi contact John as to the status of the dental scenarios.
Hopefully we can have the files created and published very soon.
Miscellaneous:
Sue and John will not be available for the next call. However, Rama
volunteered to lead the call on 2/13. The call will center around our
presentation at the Chicago conference if we do actually need to prepare
something. If not, the call can center around the current work intiatives
we have underway. Rama will send out a meeting reminder and take minutes
from the meeting.
Dave Frankel raised the issue about the concerns from the Phoenix
conference on vendor preference at these conferences. John indicated he
would raise this up as an issue at the next co-chair meeting.
Our next meeting will be Thursday, February 13th at 11:30 a.m. eastern
time. The call in number is 703-736-7290 pc 1315339. Thanks!!
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Third National WEDI SNIP HIPAA Implementation Summit:
Achieving 2003 Compliance
MARCH 3-5, 2003
HYATT REGENCY O'HARE
9300 West Bryn Mawr Avenue
Chicago, Illinois
Agenda
Monday, March 3
7:00 AM ? 8:00 AM Pre-Conference Registration Opens
Networking Continental Breakfast for Pre-conference
Attendees
8:00 AM ? 12:45 PM Pre-Conference Event:
Direct Data Entry Policy Advisory Group Forum
9:30 AM ? 12:45 PM Pre-Conference Event:
HIPAA 101 Workshop
12:45 PM ? 1:45 PM Lunch for Pre-conference Attendees
12:45 PM Registration Opens for Summit Attendees
1:45 PM ? 2:00 PM Break
2:00 PM ? 2:30 PM March Summit Welcome and SNIP Update
2:30 PM ? 3:30 PM Keynote Address
Richard M. Campanelli, Esq., Director, Office for
Civil Rights, Department of Health and Human
Services, invited
3:30 PM ? 3:45 PM Snack Break
3:45 PM ? 4:15 PM General Session
WEDI and CAQH (Council for Affordable Quality
Healthcare) have joined forces to develop tools to
assist healthcare organizations in their
implementation of the X12N HIPAA transactions. Both
initiatives were developed with input from multiple
health plans, system vendors, provider
representatives and healthcare/HIPAA industry
experts. The project includes a Transactions
Testing and Implementation Schedule and "Best
Practice" Companion Guide template.
Speakers: Bruce Horn, Anthem
Steven Lazarus, Boundary Information Group
4:15 PM ? 5:30 PM General Session:
Placing HIPAA In The Bigger Picture: An Assessment
of the Impact of the Economy, Military and Global
Issues on Administrative Simplification
6:00 PM ? 7:15 PM Networking Reception
Tuesday, March 4
7:30 AM ? 8:00 AM Networking Continental Breakfast
8:15 AM ? 8:30 AM Day's Opening Comments
8:30 AM ? 9:30 AM Keynote speaker
Privacy Enforcement
Speaker: Alan Goldberg, Goulston & Storrs, invited
9:30 AM ? 10:45 AM General Session
A panel including a provider membership
organization and other specialty groups discuss
where they are with HIPAA readiness, what they feel
the October deadline will bring, the problems HIPAA
will solve, the issues that will not be solved, and
other initiatives that are needed in healthcare.
10:45 AM ? 11:00 AM Refreshment Break
11:00 AM ? 12:30 PM Breakouts Round 1
Provider Breakout
The development of Privacy Forms: authorization,
notice of privacy practice and consent, negotiating
successful contracts (business associate
requirements).
Health Plan Breakout
Transactions and Code Sets Readiness. Who is
actually ready or has implemented one or more
transactions? What is the impact of the addenda?
Variation of standards, vendor software
considerations, what will plans do if submitters
aren't ready? War stories from initial trading
partner testing.
Vendor Breakout
Security topics: A review of security topics,
including what technical features vendors are
incorporating into their systems, what their
clients asking for, and how they are addressing
technical features such as audit controls, auto
logoff, authentication, and access controls. How
far is the industry going with implementing
security while implementing privacy?
Multiple Perspectives Breakout
Health Plans and Providers will learn about the
WEDI/CAQH partnership aimed to assist healthcare
organizations in their implementation of the X12N
HIPAA transactions. Learn how to use the
materials, and how to be included in the process.
Speaker: Bruce Horn, Anthem
12:30 PM ? 1:45 PM Networking Luncheon
1:45 PM ? 3:15 PM Breakouts Round 2
Provider Breakout
Policies and Procedures (P&P) Workshop: Case Study
on P&P implementation, how the industry is
progressing, will we be ready in April? How will
we enforce P&P? P&P training ? how are you
progressing with training the workforce? Are you
doing general P&P training or job/role specific
training? Will you do a second round of more
detailed training after the compliance deadline?
Health Plan Breakout
Employer and employer health plan considerations.
What do they need to do by April, by October? How
are health plans communicating with their
customers? Considerations for the payer as an
employer. Considerations regarding
brokers, agents, self-insured customers, and
trading partner agreement arrangements.
Vendor Breakout
What are vendors doing for privacy? Lessons
Learned from the consultant and client
perspective. An interactive sharing session
including implementation lessons learned, who's
doing what on the most controversial topics,
tracking of notice privacy practices, and
accounting of disclosure.
Multiple Perspective Breakout
Security Requirements to meet Privacy Regulations
and Safeguards.
3:15 PM ? 3:30 PM Snack Break
3:30 PM ? 5:00 PM Breakouts Round 3
Provider Breakout
Security Case Study. What are providers doing to
address security today? What do they have planned?
What policies and procedures are they implementing
today?
Health Plan Breakout
Vendor readiness and the impact on payers and
submitters. Includes a discussion of business
associates and clearinghouses.
Vendor Breakout
WEDI Vendor Forum Update
The speakers will address the key issues coming out
of the December WEDI Vendor forum, and will discuss
integral next steps.
Multiple Perspective Breakout
Tentative Session discussing key Transaction
implementation issues.
5:00 PM Sessions end for day
5:30 PM ? 8:30 PM RSA Meeting and Reception
Key RSA deliverables and education efforts.
Moderator: Ann Marie Railing, WEDI
Wednesday, March 5
8:00 AM ? 8:30 AM Networking Continental Breakfast
8:15 AM ? 8:30 AM Day's Opening Comments
8:30 AM ? 9:30 AM Keynote speaker
John Lumpkin, NCVHS, invited
9:30 AM ? 10:30 AM General Session
Transactions and Code Sets Enforcement
10:30 AM ? 10:45 AM Refreshment Break
10:45 AM ? 12:30 PM Panel Session
Minnesota HIPAA Testing Collaborative. The State
of Minnesota contracted with a company to offer
free testing to their community. Learn why they
decided to fund it, how they communicated to the
community, how it works, and the results of the
testing that they have completed.
Speakers:
Mike Ubl, BCBS
Mayo Representative
12:30 PM ? 1:45 PM Networking Luncheon
1:45 PM ? 3:15 PM Breakouts Round 4
Provider Breakout
Transactions and Code Sets Readiness Workshop. Who
is actually ready? War stories from initial trading
partner testing. Impact of addenda, variation of
standards. How providers are handling installation
and updates. Do we need a resource directory for
providers? Contingency planning - what are plans
going to do on October 16 if a significant number
of their trading partners aren't ready?
Health Plan Breakout
Privacy Issues for Health Plans. The current state
of industry readiness, recent HHS guidance, where
entities need to be at this time, what can be
expected as of the April compliance date. What
issues are payers facing in the final stages of
implementation? Are they re-working existing
policies and procedures (P&P), are they training,
are they still implementing? How will payers
enforce HIPAA P&P? Do health plans need
authorization to discuss information with spouses
or family members who are not the designated
representative on record? Other topics to be
covered include Business Associate agreements,
administering individual rights when a health plan
is a business associate of another health plan,
state law preemption, training.
Vendor Breakout
Transactions Readiness. Where are Vendors in terms
of their transactions implementation? Are
providers ready to install/upgrade with them? Are
their clients waiting until the last minute? Key
issues affecting transactions readiness as the
deadline approaches.
Multiple Perspective Breakout
Hear a dialog between a provider and payer
regarding
Electronic Remittance and funds transfer.
Moderator:
Kathleen Hertzog, National Processing Company
Speakers:
Health Alliance Representative
Carle Clinic Representative
3:15 PM ? 3:30 PM Snack Break
3:30 PM ? 5:00 PM Breakouts Round 5
Provider Breakout
Myths & Facts About the Oral Communications
Requirement
HIPAA clearly requires HCOs to protect oral
communications. But little is known about the
existing ISO, ASTM and ANSI standards which define
& describe how to use instruments to measure oral
privacy. These standards form a convenient,
objective framework for HIPAA. The speaker will
also discuss a "tool kit" of inexpensive products
that enable HCOs to comply by April 2003. This
"tool kit" approach is already used in the defense,
banking and corporate real estate industries.
Speakers:
David Sykes, CSM/Acentech
Sue Miller, The Kearny Group
Health Plan Breakout
EDI Enrollment Forms. EDI enrollment ? submitter
enrollment, testing with new submitters.
Multiple Perspective Breakout
AFECHT follow-up on two key objectives identified
at the December WEDI Vendor Forum: 1) Key Questions
that providers need to ask vendors to determine
their readiness, and 2) Value of clearinghouses for
providers and Vendors.
5:00 PM Adjourn
_______________________________________________
John Lilleston
Technical Supervisor - Healthcare EDI
Verizon Information Technologies, Inc.
Healthcare Solutions
1 E. Telecom Parkway
Temple Terrace, Florida
Mail Code FLTDSR2B
Phone: 813-979-3225
Fax: 813-978-5570
[EMAIL PROTECTED]
http://www.VerizonIT.com/
Home of the 2003 Super Bowl Champion Tampa Bay Buccaneers!!
_______________________________________________
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