> Begin forwarded message: > > From: Nicole Ebber <nicole.eb...@wikimedia.de> > Subject: [All-affiliates] Wikimedia Summit: Hybrid event on 9-11 September > 2022 > Date: April 4, 2022 at 11:50:18 AM EDT > To: Wikimedia Affiliates <all-affilia...@lists.wikimedia.org> > Reply-To: Wikimedia Affiliates <all-affilia...@lists.wikimedia.org> > > Dear Wikimedia Affiliates and Wikimedia Foundation representatives, > > I am delighted to share that the Wikimedia Summit > <https://meta.wikimedia.org/wiki/Wikimedia_Summit_2022>[1] is going to take > place on September 9-11, 2022. It will be a hybrid event with both on-site > (Berlin) and remote participation. Wikimedia Deutschland is hosting the event > in close collaboration and with the financial support of the Wikimedia > Foundation. > > == What to expect at the Wikimedia Summit == > The Wikimedia Summit is the place for Affiliates and the Wikimedia Foundation > to come together to discuss and shape the future of the Wikimedia Movement. > The 2022 event will be designed around the implementation of the 2030 > Movement Strategy <http://2030.wikimedia.org/>[2]. It will be a platform to > advance the governance reform of the Wikimedia Movement, aligned with the > ongoing drafting process of the Movement Charter > <https://meta.wikimedia.org/wiki/Movement_Charter/Drafting_Committee>[3]. It > will also be a place to connect better the global, regional, and local > implementation of Movement Strategy programmatic initiatives. The event will > serve as a working meeting with room for facilitated discussions and > decisions. It will also provide space for connecting, celebrating, learning, > and planning for the future. > > Any in-person part of a future event will have to deal with the fact that > international travel – including travel to Germany – has become even more > difficult or even impossible due to stricter health and visa regulations. On > top of that, there is an extremely high demand for conference venues, hotels, > and flights in September, which makes things less flexible on our side. > > The Wikimedia Summit 2022 will be a hybrid event with limited capacity > on-site in Berlin. The organizing team will make every effort to create an > inclusive, productive experience for both online and offline participants. > > == Apply now to participate in the Summit! == > This year, all Affiliate representatives will go through a short application > process to develop the list of attendees in a fair and transparent way. Each > Affiliate is eligible to participate, if they are compliant on reporting > <https://meta.wikimedia.org/wiki/Wikimedia_Affiliates_Data_Portal/Reports>[4], > and recognized by the Wikimedia Foundation before 31 March 2021. In order to > assign the limited on-site slots, each Affiliate’s engagement and interest in > Movement Strategy work will be considered. > > Each Affiliate can send one representative. Affiliates with a full-time, paid > Executive Director > <https://meta.wikimedia.org/wiki/Executive_Directors_Group>[5] get an > additional seat for that person. > > In order to be able to pull the event off under these difficult > circumstances, your support and responsiveness is essential, as there will be > no exceptions to these deadlines. > > Representatives of the Wikimedia Foundation (Board, staff, committees) will > go through a separate process for application and travel. > > == Timeline and process == > Application period: April 4-17 > For each eligible Affiliate, one representative participant can fill out the > application form > <https://wikimedia.sslsurvey.de/Application_Wikimedia_Summit_2022>[6]. Aside > from questions around previous and future engagement in Movement Strategy, > some personal information, including possible travel restrictions (visa, > vaccination) to Germany is needed. > > Selection process: April 17-29 > Applications will be reviewed by the Movement Strategy & Global Relations > team at WMDE as well as members of the Movement Strategy & Governance team at > the WMF and we will seek advice from additional members of our movement. > Answers provided will be published on Meta to create an overview of Movement > Strategy engagement, to indicate opportunities for exchange and partnerships, > and to create transparency in the application process. The final invitation > list will be announced on 29 April after a thorough review of all > applications. > > Registration period: May 2-13 > In order to start as soon as possible with the travel management and the > design of our event program around the needs of the participants, the > registration window is very narrow. Please stick to the deadlines to make > sure the planning of the event can run smoothly; and already familiarize > yourself with the requirements for visa > <https://www.auswaertiges-amt.de/en/visa-service/-/231148>[7] applications as > well as the COVID-19 restriction > <https://www.auswaertiges-amt.de/en/visa-service/EinreiseUndAufenthalt>[8] > for entry into Germany. > > Travel management: May 15 - June 1 > All Affiliate representative travel will be centrally managed via WMDE and > funded by the Wikimedia Foundation. Due to the complexity of creating the > hybrid event, increasing travel costs and overall restrictions and > limitations, exceptions or extensions to the deadlines cannot be made. > Although some of you might be eager to resume internal travels, extra wishes, > extensions, or detours on travel bookings cannot be fulfilled this time. > > == Questions? == > You can read more about this process and its criteria on Meta > <https://meta.wikimedia.org/wiki/Wikimedia_Summit_2022>[9]. Please also use > the talk pages to leave your questions or comments, or reach out to the > organizing team at wmsum...@wikimedia.de <mailto:wmsum...@wikimedia.de>. > > Interested Affiliates are invited to join one of our Questions & Answers > sessions via zoom: > Wednesday, April 6, 7:00 UTC > Thursday, April 7, 17:00 UTC > > Link: https://us02web.zoom.us/j/82082867062 > <https://us02web.zoom.us/j/82082867062> > Meeting ID: 820 8286 7062 > > Kind regards, > Nicole > > [1] https://meta.wikimedia.org/wiki/Wikimedia_Summit_2022 > <https://meta.wikimedia.org/wiki/Wikimedia_Summit_2022> > [2] http://2030.wikimedia.org <http://2030.wikimedia.org/> > [3] https://meta.wikimedia.org/wiki/Movement_Charter/Drafting_Committee > <https://meta.wikimedia.org/wiki/Movement_Charter/Drafting_Committee> > [4] https://meta.wikimedia.org/wiki/Wikimedia_Affiliates_Data_Portal/Reports > <https://meta.wikimedia.org/wiki/Wikimedia_Affiliates_Data_Portal/Reports> > [5] https://meta.wikimedia.org/wiki/Executive_Directors_Group > <https://meta.wikimedia.org/wiki/Executive_Directors_Group> > [6] https://wikimedia.sslsurvey.de/Application_Wikimedia_Summit_2022 > <https://wikimedia.sslsurvey.de/Application_Wikimedia_Summit_2022> > [7] https://www.auswaertiges-amt.de/en/visa-service/-/231148 > <https://www.auswaertiges-amt.de/en/visa-service/-/231148> > [8] https://www.auswaertiges-amt.de/en/visa-service/EinreiseUndAufenthalt > <https://www.auswaertiges-amt.de/en/visa-service/EinreiseUndAufenthalt> > [9] > https://meta.wikimedia.org/wiki/Wikimedia_Summit_2022/Eligibility_Criteria > <https://meta.wikimedia.org/wiki/Wikimedia_Summit_2022/Eligibility_Criteria> > > -- > Nicole Ebber > Director Movement Strategy and Global Relations > > Wikimedia Deutschland e. V. | Tempelhofer Ufer 23-24 | 10963 Berlin > Phone: +49 30 219 158 26-0 > https://wikimedia.de <https://wikimedia.de/> > > Keep up to date! Current news and exciting stories about Wikimedia, Wikipedia > and Free Knowledge in our newsletter (in German): > https://www.wikimedia.de/newsletter/ <https://www.wikimedia.de/newsletter/> > > Wikimedia Deutschland – Gesellschaft zur Förderung Freien Wissens e. V. > Eingetragen im Vereinsregister des Amtsgerichts Berlin-Charlottenburg unter > der Nummer 23855 B. Als gemeinnützig anerkannt durch das Finanzamt für > Körperschaften I Berlin, Steuernummer 27/029/42207. > > _______________________________________________ > All-affiliates mailing list -- all-affilia...@lists.wikimedia.org > To unsubscribe send an email to all-affiliates-le...@lists.wikimedia.org
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