Hi all,
Following are the minutes from the committee's meeting on 15 January. This
was the first meeting for the newly elected committee.
Cheers,
Sarah
(as Secretary)
Minutes of Committee Meeting 2009-1-15.
'''Opening''': Meeting opened at 9:15pm AEDST
'''Attendance''': Brianna (Chair), Brian, John, Liam, Nathan, Sarah (minutes)
'''Apologies''': Nil
Agenda:
__TOC__
==Confirmation of Minutes==
'''Resolution''' Minutes of the meeting held on 2008-12-17 and
previously circulated are accepted.
*Moved: Brianna.
*Seconded: Nathan.
*Abstain: Brian and Liam
Carried without dissent
==AGM follow-up - treasurer's report==
{{action}} Brian will establish a format for full financial years so
comparisons are possible. Brian will report at a later meeting.
===Bank account signatories===
'''Resolution''' Brianna Laugher, Sarah Ewart, John Vandenberg and
Brian Salter-Duke are named as signatories to the Wikimedia Australia
account at Bendigo Bank.
*Moved: Brianna
*Seconded: Nathan
Carried without dissent
{{action}} Brian will attend Bendigo Bank and obtain papers for change
of signatories.
==Public Officer ==
The committee discussed the Public Officer (PO) position and whether
to replace Brian now that he has been elected to the committee but
Brian is happy to remain PO so the committee decided to leave the
position unchanged.
==LCA Open Day, Wikipedia Day==
Brianna and Liam will be attending linux.conf.au. Brianna will be
operating a table at the Open Day and will be giving out promotional
material.
'''Resolution''' The committee approves Brianna's expenses up to $100
with details to be reported to next meeting.
*Moved: Brian
*Seconded: John
*Abstained: Brianna
Carried without dissent.
==Access issues==
===Outgoing interim committee members===
The committee discussed managing access of outgoing interim committee
members to committee level communications and decided access to email,
committee mailing list and committee wiki would be turned off at the
end of January.
===Access to WMF Internal===
Per
[http://wikimediafoundation.org/wiki/Resolution:Chapters_committee/Access_to_internal
Access to internal] up to five persons from each chapter's board may
be given access to WMF internal.
'''Resolution''' Brianna Laugher, Liam Wyatt, John Vandenberg, Sarah
Ewart and Brian Salter-Duke are nominated to be given access to WMF
internal wiki and mailing list.
*Moved: Brianna
*Seconded: Nathan
Carried without dissent.
{{action}} Brianna will organise access to internal and the chapters wiki.
===Inviting non-voting participants to committee discussions===
After discussion it was agreed that the committee would invite Gideon
Digby and Andrew Owens to participate in a trial process of having
non-voting participatory observers join committee discussions. The
process will be subject to review 1 May 2009.
'''Resolution''' The committee invites Gideon Digby and Andrew Owens
to take part in a trial process of having non-voting participatory
members, subject to review 1 May 2009.
*Moved: Brianna
*Seconded: Sarah
Carried without dissent.
===Payment of fees===
'''Resolution''': That pending members be given 28 days in which to
pay their fees, after which time their membership application is
considered expired.
*Moved: Nathan
*Seconded: Brianna
Carried without dissent
==Face to face/semi face to face meeting==
The committee discussed the possibility of an in-person meeting for 28
February - 1 March, possibly with the use of Skype or video
conferencing for those unable to attend in person.
{{action}} Brianna to start a page on the committee wiki for further
discussion and planning.
==Backstage Pass==
Liam updated the committee on the Backstage Pass program. Discussion
to continue on the mailing list regarding the possibility of a gift
for hosting the event.
==Trademark==
'''Resolution''' That Brianna be authorised to enter into negotiations
with the Wikimedia Foundation Inc for the establishment of a trademark
agreement between WMF and WMAU.
*Moved: Nathan
*Seconded: John
Carried without dissent
==Wikimedia Chapters Meeting, Berlin, Germany==
Brianna updated the committee on the planned chapters meeting to be
held 3-5 April, in Berlin, WMAU's participation will be subsidised by
WMF and wealthier chapters.
==Items deferred==
Discussion of three items were deferred:
#Open committee meetings
#School Science Wiki
#Relationship of WM-AU pages on 'meta' relative to our own wiki.
==Close of meeting==
The meeting closed at 11:03pm.
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