Minutes and slides from Wednesday's quarterly review meeting of the Foundation's Growth (formerly E3) team are now available at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_reviews/Growth/June_2014 .
On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller <e...@wikimedia.org> wrote: > Hi folks, > > to increase accountability and create more opportunities for course > corrections and resourcing adjustments as necessary, Sue's asked me > and Howie Fung to set up a quarterly project evaluation process, > starting with our highest priority initiatives. These are, according > to Sue's narrowing focus recommendations which were approved by the > Board [1]: > > - Visual Editor > - Mobile (mobile contributions + Wikipedia Zero) > - Editor Engagement (also known as the E2 and E3 teams) > - Funds Dissemination Committe and expanded grant-making capacity > > I'm proposing the following initial schedule: > > January: > - Editor Engagement Experiments > > February: > - Visual Editor > - Mobile (Contribs + Zero) > > March: > - Editor Engagement Features (Echo, Flow projects) > - Funds Dissemination Committee > > We’ll try doing this on the same day or adjacent to the monthly > metrics meetings [2], since the team(s) will give a presentation on > their recent progress, which will help set some context that would > otherwise need to be covered in the quarterly review itself. This will > also create open opportunities for feedback and questions. > > My goal is to do this in a manner where even though the quarterly > review meetings themselves are internal, the outcomes are captured as > meeting minutes and shared publicly, which is why I'm starting this > discussion on a public list as well. I've created a wiki page here > which we can use to discuss the concept further: > > https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_reviews > > The internal review will, at minimum, include: > > Sue Gardner > myself > Howie Fung > Team members and relevant director(s) > Designated minute-taker > > So for example, for Visual Editor, the review team would be the Visual > Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker. > > I imagine the structure of the review roughly as follows, with a > duration of about 2 1/2 hours divided into 25-30 minute blocks: > > - Brief team intro and recap of team's activities through the quarter, > compared with goals > - Drill into goals and targets: Did we achieve what we said we would? > - Review of challenges, blockers and successes > - Discussion of proposed changes (e.g. resourcing, targets) and other > action items > - Buffer time, debriefing > > Once again, the primary purpose of these reviews is to create improved > structures for internal accountability, escalation points in cases > where serious changes are necessary, and transparency to the world. > > In addition to these priority initiatives, my recommendation would be > to conduct quarterly reviews for any activity that requires more than > a set amount of resources (people/dollars). These additional reviews > may however be conducted in a more lightweight manner and internally > to the departments. We’re slowly getting into that habit in > engineering. > > As we pilot this process, the format of the high priority reviews can > help inform and support reviews across the organization. > > Feedback and questions are appreciated. > > All best, > Erik > > [1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus > [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings > -- > Erik Möller > VP of Engineering and Product Development, Wikimedia Foundation > > Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate > > _______________________________________________ > Wikimedia-l mailing list > wikimedi...@lists.wikimedia.org > Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l -- Tilman Bayer Senior Operations Analyst (Movement Communications) Wikimedia Foundation IRC (Freenode): HaeB _______________________________________________ Wikitech-l mailing list Wikitech-l@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikitech-l
