Here at Washington State University, we also retain email, text and voicemail messages, and voicemail according to the message content. We publish the following policy in our Business Policies and Procedures Manual regarding retention of electronic communications: http://public.wsu.edu/~forms/HTML/BPPM/90_Records/90.03_Retention_of_Electronic_Communications.htm
We include a notation regarding electronic communications retention and a link to the policy above in our All-University Records Retention Schedule: http://public.wsu.edu/~forms/HTML/BPPM/90_Records/90.01_Administrative--General_Office_Operations.htm Hope this helps -- Deb ------------------------- Deb Bartlett Director Office of Procedures, Records, and Forms Washington State University Pullman, WA 99164-1225 509-335-2004 From: <bounce-119857786-56848...@list.cornell.edu<mailto:bounce-119857786-56848...@list.cornell.edu>> on behalf of "Rebecca G. Deardorff" <rebec...@uw.edu<mailto:rebec...@uw.edu>> Reply-To: Association of College and University Policy Administrators <acup...@list.cornell.edu<mailto:acup...@list.cornell.edu>> Date: Wednesday, November 4, 2015 8:19 AM To: Association of College and University Policy Administrators <acup...@list.cornell.edu<mailto:acup...@list.cornell.edu>> Subject: RE:[acupa-l] Email Retention and Disposition Policy Hello Rick, Similar to others on this e-list, the University of Washington retains email according to the email’s content and not its format. However, the UW’s Records Management office has also provided an Email Best Practices page<https://urldefense.proofpoint.com/v1/url?u=http://f2.washington.edu/fm/recmgt/retentionschedules/gs/general/Email&k=EWEYHnIvm0nsSxnW5y9VIw%3D%3D%0A&r=rOC%2B4I8r3rU8pRdVZ0oaiQ%3D%3D%0A&m=O9gvfsFytvFY5KwFZeFdYoUo%2FxLd3ZMXk3RS00lq4hg%3D%0A&s=e978bd8e12c31199a5162b0b407e0ce04160da385df9dfeaf3f64ce1c6ce12fe> which helps our employees understand what to keep, what to delete, and how to do this with common email systems such as Outlook. Hope this helps, Rebecca REBECCA GOODWIN DEARDORFF Director of Rules Coordination Office of the President 448 Gerberding Hall Box 351210 Seattle WA 98195-1210 206.543.9219 rebec...@uw.edu<mailto:rebec...@uw.edu> / washington.edu/rules [logo] From: bounce-119856902-56848...@list.cornell.edu<mailto:bounce-119856902-56848...@list.cornell.edu> [mailto:bounce-119856902-56848...@list.cornell.edu] On Behalf Of Witmer, Rick Sent: Wednesday, November 04, 2015 6:14 AM To: Association of College and University Policy Administrators Subject: RE:[acupa-l] Email Retention and Disposition Policy Hello All, I’m part of a group at PSU which is reviewing our policies with regard to email. What is your institution’s Email Retention and Disposition policy? If you would be willing to share that information, I’d appreciate it. Thanks! Rick Senior Procedures Specialist / Supervisor Penn State University Systems & Procedures / GURU Website https://guru.psu.edu<https://urldefense.proofpoint.com/v1/url?u=https://guru.psu.edu&k=EWEYHnIvm0nsSxnW5y9VIw%3D%3D%0A&r=rOC%2B4I8r3rU8pRdVZ0oaiQ%3D%3D%0A&m=O9gvfsFytvFY5KwFZeFdYoUo%2FxLd3ZMXk3RS00lq4hg%3D%0A&s=28d7ab31068cb04d447cf12fab9ab9793dc1971d29a454408a8fa200774e8b27> 202B James M. Elliott Building 814-863-8658 814-865-3937 FAX From:bounce-119856876-73213...@list.cornell.edu<mailto:bounce-119856876-73213...@list.cornell.edu> [mailto:bounce-119856876-73213...@list.cornell.edu] On Behalf Of Michele Gross Sent: Wednesday, November 4, 2015 9:06 AM To: Institutional policy-related discussions <acup...@list.cornell.edu<mailto:acup...@list.cornell.edu>> Subject: [acupa-l] Encountering the "not safe" message on ACUPA.org Good morning everyone! Secure Site If you have gone to ACUPA.org in the past week, you may have encountered one of those "this site's identity cannot be verified" messages. ACUPA.org is now a redirect to the new URL. There is no security on ACUPA.org because there's nothing attached to it any longer which is why you might receive the security message. As soon as you're on acupa.site-ym.com<https://urldefense.proofpoint.com/v1/url?u=http://acupa.site-ym.com&k=EWEYHnIvm0nsSxnW5y9VIw%3D%3D%0A&r=rOC%2B4I8r3rU8pRdVZ0oaiQ%3D%3D%0A&m=O9gvfsFytvFY5KwFZeFdYoUo%2FxLd3ZMXk3RS00lq4hg%3D%0A&s=22dad20bba1b99bafbd1573017045dc03d4fa383e21980a1807f4879fd0103c6>, the pages are fully secured by the vendor. So in this instance, it is safe to hit "continue". The new vendor has an option to secure the old URL as well, and the Board is evaluating the ongoing cost vs. benefit. Please remember to change your password the first time you go in. Registration As is typically the case with moving a new system into production, some things don't go quite as planned and registering for the 2016 year was one of them. The identified problems have now been corrected and you should all be able to renew your membership for the upcoming calendar year. Should you have any issues while registering, please contact Joshua Adams, Cornell, at j...@cornell.edu<mailto:j...@cornell.edu>. He will be able to assist you in completing the task. Thank you so much for helping us work out the kinks! If you notice anything else or have a question, please do not hesitate to ask. Happy Wednesday! Michele -- Michele Gross, Director University Policy Program University of Minnesota 356-1 McNamara, 200 Oak street Minneapolis, MN 55454 612-624-8081 http://policy.umn.edu/<https://urldefense.proofpoint.com/v1/url?u=http://policy.umn.edu/&k=EWEYHnIvm0nsSxnW5y9VIw%3D%3D%0A&r=rOC%2B4I8r3rU8pRdVZ0oaiQ%3D%3D%0A&m=O9gvfsFytvFY5KwFZeFdYoUo%2FxLd3ZMXk3RS00lq4hg%3D%0A&s=8f6f72182ad0ca5790c1f9f2a7be413495db17c6fdf63afca3785ea53bb7553f> Replying to Messages: Replying (using Reply) to an ACUPA-L e-mail will distribute your message to the ENTIRE list of members. To send a message privately, reply directly to the individual who sent the message (their e-mail address appears in the "From" line of their original e-mail). To Unsubscribe: Go to http://www.acupa.org/MembershipForm_Discontinue.html<https://urldefense.proofpoint.com/v1/url?u=http://www.acupa.org/MembershipForm_Discontinue.html&k=EWEYHnIvm0nsSxnW5y9VIw%3D%3D%0A&r=rOC%2B4I8r3rU8pRdVZ0oaiQ%3D%3D%0A&m=O9gvfsFytvFY5KwFZeFdYoUo%2FxLd3ZMXk3RS00lq4hg%3D%0A&s=d107ebdba06ccdce6f03561fb7367bfa0c1cd59a5d0ced7051444c71dd2c522e> and complete the form. We will remove you from the list within 24 hours, during normal business hours. Questions about the ACUPA e-list? Contact Jamie Parris at jamiepar...@cornell.edu<mailto:jamiepar...@cornell.edu?subject=ACUPA%20e-list%20assistance> or 607-255-6837. Replying to Messages: Replying (using Reply) to an ACUPA-L e-mail will distribute your message to the ENTIRE list of members. To send a message privately, reply directly to the individual who sent the message (their e-mail address appears in the "From" line of their original e-mail). To Unsubscribe: Go to http://www.acupa.org/MembershipForm_Discontinue.html<https://urldefense.proofpoint.com/v1/url?u=http://www.acupa.org/MembershipForm_Discontinue.html&k=EWEYHnIvm0nsSxnW5y9VIw%3D%3D%0A&r=rOC%2B4I8r3rU8pRdVZ0oaiQ%3D%3D%0A&m=O9gvfsFytvFY5KwFZeFdYoUo%2FxLd3ZMXk3RS00lq4hg%3D%0A&s=d107ebdba06ccdce6f03561fb7367bfa0c1cd59a5d0ced7051444c71dd2c522e> and complete the form. We will remove you from the list within 24 hours, during normal business hours. Questions about the ACUPA e-list? Contact Jamie Parris at jamiepar...@cornell.edu<mailto:jamiepar...@cornell.edu?subject=ACUPA%20e-list%20assistance> or 607-255-6837. Replying to Messages: Replying (using Reply) to an ACUPA-L e-mail will distribute your message to the ENTIRE list of members. To send a message privately, reply directly to the individual who sent the message (their e-mail address appears in the "From" line of their original e-mail). To Unsubscribe: Go to http://www.acupa.org/MembershipForm_Discontinue.html<https://urldefense.proofpoint.com/v1/url?u=http://www.acupa.org/MembershipForm_Discontinue.html&k=EWEYHnIvm0nsSxnW5y9VIw%3D%3D%0A&r=rOC%2B4I8r3rU8pRdVZ0oaiQ%3D%3D%0A&m=O9gvfsFytvFY5KwFZeFdYoUo%2FxLd3ZMXk3RS00lq4hg%3D%0A&s=d107ebdba06ccdce6f03561fb7367bfa0c1cd59a5d0ced7051444c71dd2c522e> and complete the form. We will remove you from the list within 24 hours, during normal business hours. Questions about the ACUPA e-list? Contact Jamie Parris at jamiepar...@cornell.edu<mailto:jamiepar...@cornell.edu?subject=ACUPA%20e-list%20assistance> or 607-255-6837.
