At ODU, we follow the Library of Virginia’s records retention schedules for the retention and destruction of records (including emails) that are deemed University Records. We use managed folders in our current email system (Outlook, but we are transitioning to Office 365) that have different retention periods (2, 3, 5, 10 and Permanent) that work best with the retention schedules of the state, and users are supposed to file their email records in the appropriate managed folder.
Our Records Management Policy, linked below, defines University Records and includes the following: “Record formats/media include but are not limited to: email, electronic databases, electronic files, paper, audio, video and images (photographs). http://www.odu.edu/content/dam/odu/policies/university/3000/univ-3700.pdf Donna W. Meeks Old Dominion University University Policy Manager and Executive Secretary to the Board of Visitors 2010E Koch Hall Norfolk, VA 23529 757-683-3072 / FAX 757-683-5679 dme...@odu.edu http://www.odu.edu/bov<http://www.odu.edu/content/odu/about/bov.html> http://www.odu.edu/policy/university [cid:image001.jpg@01D0EC99.E62B1940] From: bounce-119856902-56848...@list.cornell.edu [mailto:bounce-119856902-56848...@list.cornell.edu] On Behalf Of Witmer, Rick Sent: Wednesday, November 04, 2015 9:14 AM To: Association of College and University Policy Administrators Subject: RE:[acupa-l] Email Retention and Disposition Policy Hello All, I’m part of a group at PSU which is reviewing our policies with regard to email. What is your institution’s Email Retention and Disposition policy? If you would be willing to share that information, I’d appreciate it. Thanks! Rick Senior Procedures Specialist / Supervisor Penn State University Systems & Procedures / GURU Website https://guru.psu.edu 202B James M. Elliott Building 814-863-8658 814-865-3937 FAX From: bounce-119856876-73213...@list.cornell.edu<mailto:bounce-119856876-73213...@list.cornell.edu> [mailto:bounce-119856876-73213...@list.cornell.edu] On Behalf Of Michele Gross Sent: Wednesday, November 4, 2015 9:06 AM To: Institutional policy-related discussions <acup...@list.cornell.edu<mailto:acup...@list.cornell.edu>> Subject: [acupa-l] Encountering the "not safe" message on ACUPA.org Good morning everyone! Secure Site If you have gone to ACUPA.org in the past week, you may have encountered one of those "this site's identity cannot be verified" messages. ACUPA.org is now a redirect to the new URL. There is no security on ACUPA.org because there's nothing attached to it any longer which is why you might receive the security message. As soon as you're on acupa.site-ym.com<http://acupa.site-ym.com>, the pages are fully secured by the vendor. So in this instance, it is safe to hit "continue". The new vendor has an option to secure the old URL as well, and the Board is evaluating the ongoing cost vs. benefit. Please remember to change your password the first time you go in. Registration As is typically the case with moving a new system into production, some things don't go quite as planned and registering for the 2016 year was one of them. The identified problems have now been corrected and you should all be able to renew your membership for the upcoming calendar year. Should you have any issues while registering, please contact Joshua Adams, Cornell, at j...@cornell.edu<mailto:j...@cornell.edu>. He will be able to assist you in completing the task. Thank you so much for helping us work out the kinks! If you notice anything else or have a question, please do not hesitate to ask. Happy Wednesday! Michele -- Michele Gross, Director University Policy Program University of Minnesota 356-1 McNamara, 200 Oak street Minneapolis, MN 55454 612-624-8081 http://policy.umn.edu/ Replying to Messages: Replying (using Reply) to an ACUPA-L e-mail will distribute your message to the ENTIRE list of members. To send a message privately, reply directly to the individual who sent the message (their e-mail address appears in the "From" line of their original e-mail). To Unsubscribe: Go to http://www.acupa.org/MembershipForm_Discontinue.html and complete the form. We will remove you from the list within 24 hours, during normal business hours. Questions about the ACUPA e-list? Contact Jamie Parris at jamiepar...@cornell.edu<mailto:jamiepar...@cornell.edu?subject=ACUPA%20e-list%20assistance> or 607-255-6837. Replying to Messages: Replying (using Reply) to an ACUPA-L e-mail will distribute your message to the ENTIRE list of members. To send a message privately, reply directly to the individual who sent the message (their e-mail address appears in the "From" line of their original e-mail). To Unsubscribe: Go to http://www.acupa.org/MembershipForm_Discontinue.html and complete the form. We will remove you from the list within 24 hours, during normal business hours. Questions about the ACUPA e-list? Contact Jamie Parris at jamiepar...@cornell.edu<mailto:jamiepar...@cornell.edu?subject=ACUPA%20e-list%20assistance> or 607-255-6837. ________________________________ NOTE: This message was trained as non-spam. If this is wrong, please correct the training as soon as possible. Spam<https://www.spamtrap.odu.edu/canit/b.php?i=03PBqiKVH&m=988388bd1818&t=20151104&c=s> Not spam<https://www.spamtrap.odu.edu/canit/b.php?i=03PBqiKVH&m=988388bd1818&t=20151104&c=n> Forget previous vote<https://www.spamtrap.odu.edu/canit/b.php?i=03PBqiKVH&m=988388bd1818&t=20151104&c=f>
