Hi Shannon, There are significant requirements for travelers and units in our Traveling on University Business <https://policy.umn.edu/finance/travel> policy,. Here is some of the language around approvals plus Responsibilities.
Departments have the discretion to require their employees to obtain preapproval for travel. Travelers (employees and non-employees) are responsible to ensure that travel expenses are for valid University business-related purposes; are in accordance with University policies and procedures; and are a prudent use of public and University funds. Individuals traveling on University business are expected to choose the least costly method of transportation that meets the traveler's scheduling and business needs. Deans, Directors, Department Heads, Vice Presidents, ChancellorDesignates and documents approval authority for staff business travel and for student travel as part of academic programs, including determination of reimbursements that should be denied or paid as taxable reimbursements.Department ApproverReviews travel authorizations and expense reports for accuracy (including accounts being charged), appropriateness, and compliance with applicable policies and procedures. Takes action to approve, return, or deny travel authorizations and expense reports based on the review. For expenses to be denied or reimbursed as taxable, consults with department head, RRC Manager, or Policy Owner as necessary. I hope this helps!Michele On Wed, Jul 12, 2017 at 2:18 PM, Wrenn, Shannon <swr...@umaryland.edu> wrote: > Good afternoon, > > > > Does anyone have more restrictive language for approval of travel in their > travel policy or procedures? I am looking for language to ensure that > there is not over use or abuse of travel or requests to general travel. > Anything to add limits would be helpful. Currently we have a very broad > charge: > > > > “Pre-approval is required for out-of-state travel. Required approvals may > vary according to the travel destination and sources of funds as determined > by each institution.” > > > > Any thoughts on ways to limit discretion that have not caused major issues > on your campus? Thanks so much. > > > > Shannon Dawkins Wrenn, J.D. > > Program Director > > Office of University Policy and Procedures > > University of Maryland, Baltimore > > > > 620 West Lexington Street > > First Floor, Suite 1110 > > Baltimore, MD 21201-1531 > > 410.706.6731 <(410)%20706-6731> > > 410.706.1401 <(410)%20706-1401> fax > > swr...@umaryland.edu > > > > [image: UMB-Logo-EMAIL-HORZ5111] > > > > *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will > distribute your message to the *ENTIRE list of members*. To send a > message privately, reply directly to the individual who sent the message > (their e-mail address appears in the "From" line of their original e-mail). > > *To Unsubscribe or for questions about the ACUPA e-list,* Contact Joshua > Adams at j <jamiepar...@cornell.edu?subject=ACUPA%20e-list%20assistance> > a...@cornell.edu > <j...@cornell.edu?subject=Question%20About%20the%20ACUPA%20E-list> or > 607-255-8279 <(607)%20255-8279>. > > -- Michele Gross, Director Policy Program University of Minnesota 356-1 McNamara, 200 Oak street Minneapolis, MN 55454 612-624-8081 http://policy.umn.edu/
