Hi Christie, Yes and yes to your first two questions. (FYI, I really like how you portray the hierarchy.) Here's our page <https://policy.umn.edu/operations/upolicy-appg> that shows the relationship of the five levels of policies. How they relate in terms of consistency and restrictions are covered in our policy on policy <https://policy.umn.edu/operations/upolicy>.
Our library holds the college constitutions <https://policy.umn.edu/college-constitutions>, which are not policies, but core governance documents. The Executive Vice President and Provost wanted a visible location where the documents, including historical versions, are managed well. Unfortunately, about that same time that was a petition for the faculty and teaching specialists to unionize and we've been under a Status Quo Order from the Bureau of Mediation Services. Once this is resolved, we'll move forward in supporting the EVP. We also link to the Board policies from our site and they appear in our searches. Best of luck! Michele On Thu, Sep 7, 2017 at 11:11 AM, Frankart, Christine <frankart...@osu.edu> wrote: > All: > > > > I need your help!! I’m transitioning from my current role in university > policies to become the person who will manage the updating of university > policies and other governance documents (e.g., standards, guidelines, SOPs, > protocols, local “policies,” etc.) as we move to one cloud-based solution > for our HR, Payroll, Financial, and Student Information Systems! We’re > switching from PeopleSoft to Workday and it is a MAJOR change for our > entire institution! > > > > Part of my work will be *inventorying* all the affected policies (and > governance documents) and shepherding them through the university policy > process. The other part will be *deploying a governance document > framework* to map and automate how various types of governance documents > interact vertically and horizontally. I’ve got a rough sketch of what the > framework might look like here: > > > > For a little additional context, Ohio State is very decentralized and > university policies are really the only type of governance documents that > have devoted resources (individuals and a process). All other levels of > this potential framework are done on an ad-hoc, unit-level basis. There is > no common nomenclature, approval/decisioning, vetting, templates, or > storage/deployment of any governance documents aside from university > policies. > > > > *My questions for you are:* > > · Do any of you have a framework that positions policies somewhere > in a hierarchy and/or a way of linking and making sense of various levels > of governance documents? > > · Do any of you have other levels of governance documents (i.e., > not policies) that are centrally managed at an enterprise level? > > · If you don’t have a framework or central management of documents > other than policies, do you see this as something your institution could > benefit from? > > > > I’ve not found many models of this in higher ed and I would love to hear > what other folks are doing or hoping to do in this realm. > > > > Thanks in advance, > > Christie > > > > [image: The Ohio State University] > > Christie Frankart > > Policy and Governance Document Workstream Manager Enterprise Project 1050 > Carmack Rd., Columbus, OH 43210 > > Assistant Compliance Director Office of University Compliance and > Integrity 21 E. 11th Ave., Columbus, OH 43201 > P: 614-292-6585 <(614)%20292-6585> > > *frankart...@osu.edu <http://frankart...@osu.edu>* > > policies.osu.edu <http://www.policies.osu.edu/> > > compliance.osu.edu > > enterpriseproject.osu.edu <https://it.osu.edu/enterprise-project> > > > > *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will > distribute your message to the *ENTIRE list of members*. To send a > message privately, reply directly to the individual who sent the message > (their e-mail address appears in the "From" line of their original e-mail). > > *To Unsubscribe or for questions about the ACUPA e-list,* Contact Joshua > Adams at j <jamiepar...@cornell.edu?subject=ACUPA%20e-list%20assistance> > a...@cornell.edu > <j...@cornell.edu?subject=Question%20About%20the%20ACUPA%20E-list> or > 607-255-8279 <(607)%20255-8279>. > > -- Michele Gross, Director Policy Program University of Minnesota 356-1 McNamara, 200 Oak street Minneapolis, MN 55454 612-624-8081 http://policy.umn.edu/
