I'd love to do something similar for my university, but right now I sit in one of those decentralized silos lol.
At a broad stroke, our current process is that if it will be published in the academic catalog, the policy (they won't publish anything else, such as SOPs) must go through our Academic and Financial Councils. Those are high-level, multi-department individuals that have a formal voting process. If the content is not going to be in the catalog (i.e. it's silo'd, singular department content, or just not relevant for public distribution), it may go through a different approval process (such as a focused steering committee) and then that group provides Academic Council an advisory of what has occurred. Academic Council will send it in their quarterly newsletter as an advisory update so that the entire University is aware. I hope this helps! Stacy Nykorchuk (University of Phoenix) On Thu, Sep 7, 2017 at 9:11 AM, Frankart, Christine <frankart...@osu.edu> wrote: > All: > > > > I need your help!! I’m transitioning from my current role in university > policies to become the person who will manage the updating of university > policies and other governance documents (e.g., standards, guidelines, SOPs, > protocols, local “policies,” etc.) as we move to one cloud-based solution > for our HR, Payroll, Financial, and Student Information Systems! We’re > switching from PeopleSoft to Workday and it is a MAJOR change for our > entire institution! > > > > Part of my work will be *inventorying* all the affected policies (and > governance documents) and shepherding them through the university policy > process. The other part will be *deploying a governance document > framework* to map and automate how various types of governance documents > interact vertically and horizontally. I’ve got a rough sketch of what the > framework might look like here: > > > > For a little additional context, Ohio State is very decentralized and > university policies are really the only type of governance documents that > have devoted resources (individuals and a process). All other levels of > this potential framework are done on an ad-hoc, unit-level basis. There is > no common nomenclature, approval/decisioning, vetting, templates, or > storage/deployment of any governance documents aside from university > policies. > > > > *My questions for you are:* > > · Do any of you have a framework that positions policies somewhere > in a hierarchy and/or a way of linking and making sense of various levels > of governance documents? > > · Do any of you have other levels of governance documents (i.e., > not policies) that are centrally managed at an enterprise level? > > · If you don’t have a framework or central management of documents > other than policies, do you see this as something your institution could > benefit from? > > > > I’ve not found many models of this in higher ed and I would love to hear > what other folks are doing or hoping to do in this realm. > > > > Thanks in advance, > > Christie > > > > [image: The Ohio State University] > > Christie Frankart > > Policy and Governance Document Workstream Manager Enterprise Project 1050 > Carmack Rd., Columbus, OH 43210 > <https://maps.google.com/?q=1050+Carmack+Rd.,+Columbus,+OH+43210&entry=gmail&source=g> > > Assistant Compliance Director Office of University Compliance and > Integrity 21 E. 11th Ave., Columbus, OH 43201 > P: 614-292-6585 <(614)%20292-6585> > > *frankart...@osu.edu <http://frankart...@osu.edu>* > > policies.osu.edu <http://www.policies.osu.edu/> > > compliance.osu.edu > > enterpriseproject.osu.edu <https://it.osu.edu/enterprise-project> > > > > *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will > distribute your message to the *ENTIRE list of members*. To send a > message privately, reply directly to the individual who sent the message > (their e-mail address appears in the "From" line of their original e-mail). > > *To Unsubscribe or for questions about the ACUPA e-list,* Contact Joshua > Adams at j <jamiepar...@cornell.edu?subject=ACUPA%20e-list%20assistance> > a...@cornell.edu > <j...@cornell.edu?subject=Question%20About%20the%20ACUPA%20E-list> or > 607-255-8279 <(607)%20255-8279>. > >
