Linda, The policy is comprehensively covered here: http://www.indiana.edu/~travel/traveling/travelingbycar.shtml
Specifically to your two questions, the answers I received from my Travel Management Services reps are: 1. "Is this per trip or cumulative for the fiscal year? " The answer is per trip. 2. "And how did you arrive at the cutoffs of 500 and 3000?" The answer is that has been policy at IU for a number of years. (Which is probably steeped in precedence over the years as the state of Indiana is but so big and the notion that someone would tally over 3,000 miles driving on university business, as opposed to flying, for one trip is likely rare to nil.) Best, Michael From: bounce-121925722-56848...@list.cornell.edu [mailto:bounce-121925722-56848...@list.cornell.edu] On Behalf Of Schoonmaker, Linda Sent: Monday, October 9, 2017 9:52 AM To: Association of College and University Policy Administrators <acup...@list.cornell.edu> Subject: RE:[acupa-l] Travel and Expenses Policy Michael, in your travel policy you have mileage rates with caps. Is this per trip or cumulative for the fiscal year? And how did you arrive at the cutoffs of 500 and 3000? Thank you, [Title: Big Bend Community College Logo] Linda J Schoonmaker Vice President for Finance & Administration Big Bend Community College lin...@bigbend.edu<mailto:lin...@bigbend.edu> 509.793.2002 877.745.1212 www.bigbend.edu<http://www.bigbend.edu/> Big Bend Community College * 7662 Chanute Street NE * Moses Lake, WA 98837-3299 From: bounce-121925410-74030...@list.cornell.edu<mailto:bounce-121925410-74030...@list.cornell.edu> [mailto:bounce-121925410-74030...@list.cornell.edu] On Behalf Of Ford, T Michael Sent: Monday, October 9, 2017 6:00 AM To: 'acup...@list.cornell.edu' <acup...@list.cornell.edu<mailto:acup...@list.cornell.edu>> Subject: RE:[acupa-l] Travel and Expenses Policy Hi Teresa, There are a couple of elements to your query, so to be comprehensive I suggest you read two links for Indiana University: 1. https://policies.iu.edu/policies/fin-trv-2.0-reimbursement-travel-expenditures/index.html 2. http://www.indiana.edu/~travel/traveling/travelingbycar.shtml You will find comprehensive information on how the university addresses your queries via these two links. Additionally, I'll cite a few passages to your specific queries below: 1. "Do you pay for travel and expenses (including meal per-diems) when employees travel to other campuses?" The answer is "Yes" to paying travel (usually mileage) for employees traveling to other campuses. For other expenses and per diem, the answer is "It depends", on these stipulations: "Trips lasting less than 12 hours are not eligible for per diem. Trips lasting more than 12 hours, but not overnight are eligible for 75% of the daily per diem allowance." 2. " Or would you consider another campus a 'regular place of employment'? I am also interested see if other institutions have a definition of "regular place of employment"" Answer is another campus is usually not considered an employee's "regular place of employment". For mileage purposes it is stated: "Mileage is calculated from the traveler's official work location, not their home" and that official work location is the primary office the employee works from (unless there is some special arrangement made with the approval of management). Hope this is helpful. Best, T. Michael Ford Indiana University From: bounce-121918683-56848...@list.cornell.edu<mailto:bounce-121918683-56848...@list.cornell.edu> [mailto:bounce-121918683-56848...@list.cornell.edu] On Behalf Of Teresa Gyorkos Sent: Friday, October 6, 2017 3:51 PM To: 'acup...@list.cornell.edu' <acup...@list.cornell.edu<mailto:acup...@list.cornell.edu>> Subject: [acupa-l] Travel and Expenses Policy Hello everyone I am working on updating our existing Travel and Expenses policy and I am interested in how other institutions manage this, particularly in relation to inter-campus travel. Do you pay for travel and expenses (including meal per-diems) when employees travel to other campuses? Or would you consider another campus a 'regular place of employment'? I am also interested see if other institutions have a definition of "regular place of employment". Thanks Teresa Teresa Gyorkos Policy Analyst/Human Rights Advisor Medicine Hat College 299 College Drive S.E. Medicine Hat, Alberta, Canada, T1A 3Y6 Telephone: 403-504-2286 E-mail: tgyor...@mhc.ab.ca<mailto:tgyor...@mhc.ab.ca> [OutlookLogo] ________________________________ This communication is intended for the use of the recipient to which it is addressed, and may contain confidential, personal, and or privileged information. Please contact the sender immediately if you are not the intended recipient of this communication, and do not copy, distribute, or take action relying on it. Any communication received in error, or subsequent reply, should be deleted or destroyed. Replying to Messages: Replying (using Reply) to an ACUPA-L e-mail will distribute your message to the ENTIRE list of members. 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