Hi As the ASF is an organization where people work in independent distributed groups I like the idea of having this reflected in the conference. What about distributing the conference program planning? My Idea is: groups of at least three committers can come up with a program proposal for one room for one day. Such proposals could be for example: a day full of invited talks about semantic web and natural language processing, an Open Space about the future of the ASF, a BarCamp about OpenOffice and so on. If there are more proposals than free slots there should be a public, transparent process for selection. There needs to be a small group of organizers who care about infrastructure (presentation materials, food, maybe keynotes, etc.) and communication (eg. coordinating the website and a CFP), but the program is the sole responsibility of the selected groups. A lot of organizers will also mean high demands on communication, coordination and preparation, but I think it's manageable.
Kind Regards Christine 2012/5/30 Nick Burch <[email protected]>: > Hi All > > I did send an email a few weeks ago about the next steps, but as a few > people have contacted me privately to ask about what needs doing, I fear it > may have got lost in the noise... Plus it didn't have everything, so here > goes again! > > There are currently several things that anyone can (and needs to be!) > helping with, and a few bits largely specific to those near the venue. > > On the everyone front, we need to decide exactly what kind of conference we > want to fill this lovely SAP sponsored space with. Do we want big tracks > (200/300 people), or small ones (5*100), or some days with one setup and > some days others? What sort of tracks do we want to put on? Do we want to do > a day or two for certain popular project areas, or do we want to do one > track for the whole time for a popular area, with smaller ones around it? > What things (if any) do we want to put on in the evening? What things might > we want to try in Portland next year, which we should be attempting to > test/pilot in Europe? > > (Once we have answers for these, then we'll have the structure around which > to run the CFP) > > For those in Germany, we need to start putting together some resources for > attendees, especially around accommodation. I know there isn't much near the > venue, but it'd be good to get / find a list of what that is. We also want > to provide information on what bigger towns/cities nearby people could be > looking at for staying it, and how long (+ how late!) they'd be looking at > for public transport. We may also want to look at hiring something nearby > that's cheap for people to stay in (especially TAC funded attendees, > committers who are paying for themselves etc). It'd be good to know what > options there might be (hostels, church halls etc). For now, I'd suggest we > start capturing this sort of information on the wiki[1], and we can worry > about if that's the best place or not later! > > Cheers > Nick > > [1] http://wiki.apache.org/apachecon/
