HI, Are you creating Resource Records or Archival Object records for the microfilms? If so, can you use the MF# for the identifier there? You can spawn a record from the accession OR create a record then link the accession record. Be aware that accession records can only be linked at the Resource Record level. You can link as many as you want.
Cheers, [cid:image001.jpg@01D16B1C.33577140] [signature-96] Sarit Hand Digital Archivist AP Corporate Archives sh...@ap.org<mailto:sh...@ap.org> www.ap.org<http://www.ap.org/> 200 Liberty Street New York, NY 10281 T 212.621.7035 F 212.621.1723 From: archivesspace_users_group-boun...@lyralists.lyrasis.org <archivesspace_users_group-boun...@lyralists.lyrasis.org> On Behalf Of Patricia Mitchell Sent: Monday, April 20, 2020 11:23 AM To: archivesspace_users_group@lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Microfilm Numbers Hi, I'm working on migrating legacy accession data to ArchivesSpace. All of our accessions have unique identifiers assigned to them, but some also have unique numbers assigned to them when they're microfilmed. An example would be: Ac. No. 2020-053, MF. 100. For migrating into ArchivesSpace, I would likely put 2020 in the first accession number field, followed by 053 in the second accession number field, but what should I do with the MF number? This is info we'd like to retain obviously, and we could put it in a user-identified field, but I'm trying to avoid creating too many custom fields if there are appropriate fields already available in ArchivesSpace. Does anyone else have more than one unique identifier assigned to a collection? Any ideas for where to record this data? Patsy Mitchell Electronic Records Archivist Tennessee State Library & Archives Office of Tennessee Secretary of State Tre Hargett 403 7th Avenue North Nashville, TN 37243 615.253.8712 This electronic mail may be subject to the Tennessee Public Records Act, Tenn. Code Ann. ยง10-7-503 et seq. Any reply to this email may also be subject to this act. The Mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment. Secretary of State Social Media Links: www.facebook.com/TennesseeSecretaryofState<https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.facebook.com%2FTennesseeSecretaryofState&data=02%7C01%7Cshand%40ap.org%7Cecca66138ee245a4fb8308d7e53eb20b%7Ce442e1abfd6b4ba3abf3b020eb50df37%7C1%7C0%7C637229929756435603&sdata=iCxH40CiS8Zt5rtg8XORu1umOlDAecHI0aS3CsS5NzE%3D&reserved=0> www.facebook.com/TNStateLibraryArchives/timeline<https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.facebook.com%2FTNStateLibraryArchives%2Ftimeline&data=02%7C01%7Cshand%40ap.org%7Cecca66138ee245a4fb8308d7e53eb20b%7Ce442e1abfd6b4ba3abf3b020eb50df37%7C1%7C0%7C637229929756445588&sdata=DIVNW%2FYgQtur%2Fg1PoI%2ByAZL6eqTbznT9jz9KY7qGfh4%3D&reserved=0> The information contained in this communication is intended for the use of the designated recipients named above. If the reader of this communication is not the intended recipient, you are hereby notified that you have received this communication in error, and that any review, dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify The Associated Press immediately by telephone at +1-212-621-1500 and delete this email. Thank you.
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