Hi Patsy, I would probably put the microfilm number in as an External Document. The Location doesn't *have* to be a URL, even if it's preferred.
--Rachel On Mon, Apr 20, 2020 at 12:07 PM Hand, Sarit <sh...@ap.org> wrote: > HI, > > > > Are you creating Resource Records or Archival Object records for the > microfilms? If so, can you use the MF# for the identifier there? You can > spawn a record from the accession OR create a record then link the > accession record. Be aware that accession records can only be linked at > the Resource Record level. You can link as many as you want. > > > > Cheers, > > [image: cid:image001.jpg@01D16B1C.33577140] > > > > [image: signature-96] > > > > > > > > *Sarit Hand* > > Digital Archivist > AP Corporate Archives > > *sh...@ap.org <sh...@ap.org>* > www.ap.org > > 200 Liberty Street > > New York, NY 10281 > > T 212.621.7035 > > F 212.621.1723 > > > > > > *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org < > archivesspace_users_group-boun...@lyralists.lyrasis.org> *On Behalf Of > *Patricia > Mitchell > *Sent:* Monday, April 20, 2020 11:23 AM > *To:* archivesspace_users_group@lyralists.lyrasis.org > *Subject:* [Archivesspace_Users_Group] Microfilm Numbers > > > > Hi, I'm working on migrating legacy accession data to ArchivesSpace. All > of our accessions have unique identifiers assigned to them, but some also > have unique numbers assigned to them when they're microfilmed. An example > would be: Ac. No. 2020-053, MF. 100. For migrating into ArchivesSpace, I > would likely put 2020 in the first accession number field, followed by 053 > in the second accession number field, but what should I do with the MF > number? This is info we'd like to retain obviously, and we could put it in > a user-identified field, but I'm trying to avoid creating too many custom > fields if there are appropriate fields already available in ArchivesSpace. > Does anyone else have more than one unique identifier assigned to a > collection? Any ideas for where to record this data? > > > > Patsy Mitchell > > Electronic Records Archivist > > Tennessee State Library & Archives > > Office of Tennessee Secretary of State Tre Hargett > > 403 7th Avenue North > > Nashville, TN 37243 > > 615.253.8712 > > > > This electronic mail may be subject to the Tennessee Public Records Act, > Tenn. Code Ann. ยง10-7-503 *et seq*. Any reply to this email may also be > subject to this act. > > > > *The Mission of the Office of the Secretary of State is to exceed the > expectations of our customers, the taxpayers, by operating at the highest > levels of accuracy, cost-effectiveness, and accountability in a > customer-centered environment.* > > > > Secretary of State Social Media Links: > > www.facebook.com/TennesseeSecretaryofState > <https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.facebook.com%2FTennesseeSecretaryofState&data=02%7C01%7Cshand%40ap.org%7Cecca66138ee245a4fb8308d7e53eb20b%7Ce442e1abfd6b4ba3abf3b020eb50df37%7C1%7C0%7C637229929756435603&sdata=iCxH40CiS8Zt5rtg8XORu1umOlDAecHI0aS3CsS5NzE%3D&reserved=0> > > www.facebook.com/TNStateLibraryArchives/timeline > <https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.facebook.com%2FTNStateLibraryArchives%2Ftimeline&data=02%7C01%7Cshand%40ap.org%7Cecca66138ee245a4fb8308d7e53eb20b%7Ce442e1abfd6b4ba3abf3b020eb50df37%7C1%7C0%7C637229929756445588&sdata=DIVNW%2FYgQtur%2Fg1PoI%2ByAZL6eqTbznT9jz9KY7qGfh4%3D&reserved=0> > > > The information contained in this communication is intended for the use of > the designated recipients named above. If the reader of this communication > is not the intended recipient, you are hereby notified that you have > received this communication in error, and that any review, dissemination, > distribution or copying of this communication is strictly prohibited. If > you have received this communication in error, please notify The Associated > Press immediately by telephone at +1-212-621-1500 and delete this email. > Thank you. > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group@lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >
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