Thank you so much, Noah and Rachel! This is so helpful. I'll investigate the plugin and complementary script, and will get in touch if I have any questions!
Wendy On Tue, Sep 15, 2020 at 2:40 PM Rachel Aileen Searcy <rachel.sea...@nyu.edu> wrote: > Hi Wendy, > > I just wanted to follow-up on Noah's plug (heh) for the digitization work > order plugin. The plugin allows the archivist to generate a tsv file of > descriptive metadata for selected components within a resource record, and > one of the fields included in that is the refid. Users have the option to > download a report of the metadata, or to additionally generate a work order > that creates and assigns component unique identifiers to the components > (unless there is already a value in that field); the newly created cuid is > then inserted into that field in the component record. We had previously > relied on Archivists' Toolkit refids for file naming during digitization, > but couldn't do that with the longer ones in ArchivesSpace, which prompted > this cuid-based workflow. We have instructions on how to run the > <https://docs.google.com/document/d/11kWxbFTazB6q5fDNBWDHJxMf3wdVsp8cd7HzjEhE-ao/edit#> > plugin > <https://docs.google.com/document/d/11kWxbFTazB6q5fDNBWDHJxMf3wdVsp8cd7HzjEhE-ao/edit#> > in > our local user manual here. > > We handle the digital object record creation piece through a complementary > utility > script <https://github.com/NYULibraries/aspace-do-update>that associates > the newly created digital object with the resource component's URI, which > is exported in the work order. > > I hope this helps, but also feel free to get in touch if you have further > questions. > > Rachel > > On Tue, Sep 15, 2020 at 2:15 PM Noah Huffman <noah.huff...@duke.edu> > wrote: > >> Hi Wendy, >> >> >> >> Your method would work and it generally describes a workflow we’ve used >> from time to time. >> >> >> >> To simplify getting the refIDs and other component metadata out of ASpace >> and into CSV, you might consider installing this plugin: >> https://github.com/hudmol/digitization_work_order >> <https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_hudmol_digitization-5Fwork-5Forder&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=QVGt48Wtl7Fiy9usykxqVm8sMx0Xs8e_0TXQSQg8sjU&s=KLvasHYORJKubYNZkQWVsdImaWKhOeAn_wCtYDdmzXM&e=> >> >> >> >> There are other ways to use the API to batch create/link DOs to archival >> objects depending on your use case, workflow, and your comfort level >> writing scripts and working with the API, but integrating the plugin above >> into the workflow you’ve described is probably the easiest way to batch >> create and link DOs using the staff interface…at least as far as I know. >> >> >> >> -Noah >> >> >> >> ================ >> >> Noah Huffman >> >> Archivist for Metadata, Systems, and Digital Records >> >> David M. Rubenstein Rare Book & Manuscript Library >> >> Duke University | 919-660-5982 >> >> http://library.duke.edu/rubenstein/ >> <https://urldefense.proofpoint.com/v2/url?u=http-3A__library.duke.edu_rubenstein_&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=QVGt48Wtl7Fiy9usykxqVm8sMx0Xs8e_0TXQSQg8sjU&s=mUTxJYy5xXwaSWOok1dnVsS6C24mUANQWCqjfIo7XG0&e=> >> >> Pronouns: he / him / his >> >> >> >> >> >> *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org < >> archivesspace_users_group-boun...@lyralists.lyrasis.org> *On Behalf Of *Wendy >> Scheir >> *Sent:* Tuesday, September 15, 2020 11:38 AM >> *To:* Archivesspace Users Group < >> archivesspace_users_group@lyralists.lyrasis.org> >> *Subject:* [Archivesspace_Users_Group] question about exporting ref ids >> and related q about component unique ids >> >> >> >> Hi, >> >> >> >> In v2.8, I want to import digital objects and associate them with >> existing archival objects without having to do these associations manually >> DO by DO. The only way that I can see how to do this would be to export a >> collection in EAD format, transform the EAD into csv or xls, copy the ref >> ids into the DO import spreadsheet, fill out the rest of the DO >> spreadsheet, and import the digital object spreadsheet. >> >> >> >> My questions are: >> >> 1. Will this method I've described work? >> >> 2. Is this the easiest way to accomplish the task through the staff >> interface? >> >> 3. If not, would someone point me to instructions on a better way to do >> it? >> >> >> >> And, a related question: >> >> 4. Is there a way to make Component Unique Identifiers replace >> auto-generated ref ids? >> >> >> >> Many thanks, >> >> Wendy >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group@lyralists.lyrasis.org >> >> https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwICAg&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=QVGt48Wtl7Fiy9usykxqVm8sMx0Xs8e_0TXQSQg8sjU&s=Dr_fbSId-VGba6cWyq54lBZ3Bjg-qScAZuqT93HQAzM&e= >> > > > -- > Rachel Searcy > Accessioning Archivist, Archival Collections Management > New York University Libraries > 212.998.2539 | rachel.sea...@nyu.edu > My pronouns are she/her/hers > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group@lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >
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