Re: [Proposal] PMC Resolution Voting Process

[Stephen McConnell]

Following from Berin's reuest, I've drafted up a legalistic proposal relating to the ponts abput PMC voting procedures. Please not that this does not address lots of things - but that's the point - it is only dealing with the procedures concerning decion making. The interntion is to put this up for commmunity vote and a subsequent PMC vote. For PMC members it is important to note that this text is chnging the voting rights that you have today - so please ready carefully.
Cheers, Steve.


APACHE AVALON PMC VOTING PROCEDURES - PROPOSAL

Definitions
----------

Definition 1. PMC

All references to the PMC within this document shall be deemed as
the Apache Avalon Project Management Committee, established in
accordance with the Apache Board resolution of the
20 November 2002 as detailed with the following document or
amendments adopted in accordance with the procedures herein
defined.

http://jakarta.apache.org/avalon/AVALON-PMC-RESOLUTION.TXT

Definition 2. PMC Membership

The PMC membership as established by the Apache Board
resolution as detailed under definition [1]:

Definition 3. PMC Chair

A member of the PCM, as defined in definition [2], duly elected
by the PMC Members to represent the interest of the PMC and the
broader Avalon Community towards the Apache Board as defined under
the PMC resolution and/or adopted amendments (definition [1]).

Definition 3. PMC Charter

The initial charter of the PMC is defined under the Apache Board
resolution as detailed under definition [1].
Definition 4. Normal Vote

Normal votes shall be deemed as any vote not falling within the scope
of a Qualified Majority Vote as defined by definition [5].

Definition 5. Qualified Majority Vote.

A Qualified Majority Vote is a vote applied to any of the following:

(a) Modification to and amendment of the PMC Charter as defined
by definition [3].

(b) modification to or amendment of the policies and procedures
established hereunder.

PMC Policies and Procedures (P&P)
---------------------------------

Article 1, PMC Voting Procedures

(a) Preconditions to Voting

A vote shall be proceeded by prior discussion, normally
initiated by a an email thread commencing by the "[PROPOSAL]"
tag with the message title. Proposal resulting in the
establishment of a vote shall be presented under a thread
commencing with the "[VOTE]" tag. The PMC Chair may disallow
a vote at his/her discretion, providing that justification is
provided. PMC chair decisions on vote integrity shall be
binding on the PMC members.

(b) Quorum Calculations

Quorum on all motions shall be at least three (3) and not
less than 50% of the elected members (rounded up to the
nearest non-fractional number).

(c) Normal Majority Vote

A vote undertaken within the scope of a Normal Vote as defined
by definition [4] shall require a 50% majority before the vote
may be considered as binding, shall be subject to the quorum
calculations as defined under Article 1 (b), vote duration
as defined by Article 1 (e), and validity shall be subject to
reasonable engagement towards actions as defined under the
voting preconditions of Article 1 (a), where the notion of
reasonable shall rest with the PMC Chair.

(d) Qualified Majority Vote

A vote undertaken within the scope of a Qualified Majority Vote
as defined by definition [5] shall require a 2/3 majority
(rounded to the nearest non-fractional number) before the vote
may be considered as binding upon the PMC members.

(e) Vote Duration

Any vote conducted by the PMC may be closed within 7 days of its
initiation providing that quorum has been met in accordance with
Article 1 (b). A vote not meeting quorum during the initial 7
day period shall default to a 14 day duration. On expiration of
a 14 day vote duration, if quorum has not been achieved, the
vote shall be consider as s failed vote.

(f) Post-conditions to Voting

A vote shall be concluded by a result announcement presented by
email under a thread commencing by the "[VOTE-RESULT]" tag with
the message title. The PMC Chair count shall stands as the
final authority on vote counts. Non announcement of a vote
result by the chair within 60 days of the initiation of a vote
shall render the vote null and void.






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