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Sent from my BlackBerry® wireless device -----Original Message----- From: "Putu Widyastuti AS" <[EMAIL PROTECTED]> Date: Fri, 12 Sep 2008 09:53:05 To: Contacts<[EMAIL PROTECTED]> Subject: Greenpeace Job Vacancy : Direct Dialogue Co-ordinator Dear all, Silakan difoward info ini. Thx PW ================= Direct Dialogue Co-ordinator Indonesia Closing Date: September 19, 2008 Department : Fundraising Reports to : FR Manager Indonesia Working relationships : City Coordinators, DD Team Leaders, DD Fundraisers, Venue Officers Position Scope : The DD Co-ordinator is responsible for management, budget control, implementing the plan, and monitoring systems, which will ensure the efficiency and effectiveness of the Direct Dialogue programme in Indonesia in order to meet the predefined target. RESPONSIBILITIES: Staff Management 1. Day to day management of DD teams 2. Management, coaching and development of Team Leaders 3. Managing the hiring, firing and disciplinary issues of the DD teams and Team Leaders 4. Monitoring performance of DDCs and ensuring that DDCs operate within guidelines 5. Ensuring enough DDCs are recruited within designated teams 6. Setting up of teams as and when required 7. Supervise teams at venues (minimum of 30% of working hours must be spent at venues, unless otherwise agreed with the Fundraising Director) 8. Ensuring that high standards are followed in the recruitment processes and training delivery 9. Maintain and develop staff retention programs and rewards 10. In conjunction with Team Leaders implement strategies to attract and keep highly motivated, professional DDers 11. Ensure open and clear communication lines between DD - TL - DD Coordinator - City Coordinator - FR Manager 12. Overseeing Venue Officer, ensuring that high standards of venues are consistently confirmed to meet DD needs 13. Ensure proper submission of Sign-ups and related document to Database/Supporter Services Dept. 14. Liaise with Database Officer to ensure any necessary bank information is communicated to teams and other matters related to Direct Dialogue operation 15. Liaise with Public Outreach Manager, when necessary, to organize or join the event 16. Facilitate weekly team leader meeting and weekly team meeting, including updates of campaign and organizational issues General and administrative * Maintaining stocks and controlling key resources (uniforms, binders etc) * Maintaining and developing administrative systems * Ensure that DDCs (Direct Dialogue Campaigners) have the most relevant and accurate information available * Ensure the timely and accurate checking of DD results, data inputting and reporting * Make sure that DDCs are given feedback about their results and any administrative errors they may have made * Checking that full and accurate administrative forms are completed for new recruits, end of employment, leave request etc. * Preparing all the necessary documents and spreadsheets for the payroll to be completed * Dealing with job enquiries and telephone interviewing * Making sure teams have all necessary equipment and resources * Managing Petty Cash and updating reconciler in a timely manner * Placing proper job advertisements when required * Implementing and developing other administration systems as required Other * Assisting the Fundraising Manager with preparing of overall strategic plans and budgets for the programme if requested * Any other tasks relevant to the position scope as directed by the Fundraising Manager or Fundraising Director Key Performance Indicators * Achieving ODP target for the year, in term of number of sign-ups, number of supporters, acquisition income, Debit Fail rate, sign-up per hour, number of working hours etc. * Maintain proper turnover rate of DDCs Regular Meetings; * Weekly staff meeting * Weekly team leader meeting * Weekly Direct Dialogue Team meeting * Bi-weekly regional Fundraising Meeting * Monthly regional DDC meeting Contact information * Send your application letter in English with CV, photo and expected salary to <mailto:info.id%40greenpeace.org> [EMAIL PROTECTED] or Greenpeace Southeast Asia - Indonesia Office Jl. Cimandiri No.24 Cikini Jakarta Pusat 10330 Tel: (62 21) 3101873 Arie Rostika Utami New Media Campaigner Greenpeace Southeast Asia - Indonesia Tlp: +62 21 3101873 ext 112 Mob: +62 811 177 0920 Fax: +62 21 3102174 Skype: arieutami YM : utami_arie www.greenpeace.or.id
