Hello everyone, Please find the minutes of the BoD call of the 21st of March. The wiki has been updated accordingly.
The Document Foundation Board of Directors Meeting Call Minutes Date: Wednesday, March 21st 2012 Location: Phone conference room Keeper of the minutes: Charles-H. Schulz (Board of Directors) Session chair: Florian Effenberger (Chairman of the Board) Attending: , Florian Effenberger (Chairman of the Board), Thorsten Behrens (Deputy Chairman of the Board), Olivier Hallot (Board of Directors), Charles Schulz (Board of Directors), Michael Meeks (Board of Directors), Italo Vignoli (Board of Directors), Björn Michaelsen (Board of Directors Deputy), Andreas Mantke (Board of Directors Deputy) Representation: None. No representative represents more than one person. Chairman of the Board and Deputy Chairman are in the call. One of them is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending the call. The call is quorate. >From now on, a quorum can be reached with a simple majority of 4 votes. 1.Vote on infrastructure replacement: replacing two old servers, buying one additional one plus Gbit port, buying additional IPs [Florian] 5,450 Euros is the amount for infrastructure costs for the rest of the year. Florian suggests 1672 Euros to be spent extra for servers. In detail : replacing two machines (one cheaper and one more expensive) BoD agreed to vote on these two in block :6 out of 6 voted in favour of the replacement as described by Florian. An extra machine for download and mirror brain is needed. Michael suggests we could have a sponsored machine. In case we could not have that, 108 Euros per month and 149 one time fee for a new machine would be needed. BoD votes on the described solution (and its alternative) : 6 out of 6 votes in favour of that. Infra needs a new set of IP addresses on one server. It could be provided by a potential sponsor. 26,20 Euros per month. BoD votes : 6 on 6 agrees on the described solution 2.Make the budget public [Florian] The budget draft shall be made public. Only the identity of the AB members and their specific donations will not be disclosed. BOD agreed unanimously. 3. Cash Account for TDF (Björn) The money in FroDev shall be transferred to a proper account belonging to TDF and then part of it will then be transferred to a savings account. We must check the statutes to make sure we can do that. BoD has agreed to deposit the 50K of capital stock to a regular savings account. Thorsten, Florian, Andreas, Björn. 4. Approval of sponsoring of shirts The shirt manufacturer proposes to offer 5 shirts costing 20 Euros for the hackfest. They require a mention in the blog entry we will write for the hackfest. BoD unanimously agrees to this. 5. approval of travel refund no formal vote on this but the decision was made to pay through SPI the various travel refund requests. 6. TDF certification (Italo) Italo outlined the upcoming certification process and certification announcements. The first certified members ought to be ready by April, but we will have to raise comments on this. Italo to send out in document on this in the coming days. best, -- Charles-H. Schulz Co-founder & Director, The Document Foundation. -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
