Hi, attached are the board meeting minutes from the October 16th in-person meeting, that was conducted during the LibreOffice conference.
This message is to be archived by the BoD and its deputies.
With kind regards,
Thorsten
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The Document Foundation
Board of Directors Meeting
Meeting Minutes
Date: Tuesday, October 16th, 2012
Location: Conference room at the Ministry of Economy and Technology,
Berlin, Germany
Keeper of the minutes: Thorsten Behrens (Deputy Chairman of the Board)
Session chair: Florian Effenberger (Chairman of the Board)
The meeting commences at 13:05 UTC
1. Welcome and introduction
Chairman welcomes everyone to Berlin, and the LibreOffice conference.
2. Formal invitation, representation and quorum
Attending: Florian Effenberger (Chairman of the Board), Olivier Hallot
(Board of Directors), Italo Vignoli (Board of Directors), Andreas Mantke
(Board of Directors Deputy), Thorsten Behrens (Deputy Chairman of the
Board), Michael Meeks (Board of Directors), Björn Michaelsen (Board of
Directors Deputy), Caolan McNamara (Board of Directors)
Representation: None.
Chairman of the Board and Deputy Chairman are in the meeting. One of
them is required to be present or represented for having a quorate
meeting.
The Board of Directors at time of the meeting consists of 7 seat
holders without deputies. In order to be quorate, the meeting needs to
have 1/2 of the Board of Directors members, which gives 4. A total of
6 Board of Directors members are attending the meeting.
The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
time limits for the topics discussed in this meeting.
The meeting is quorate.
From now on, a quorum can be reached with a simple majority of 4 votes.
Further present are representatives from the Membership Committee
(Eike Rathke, Leif Lodahl, Jean Weber, and Fridrich Strba), and Mike
Schinagl for legal advise.
3. Overview of past activities, finances and budget for 2012
- Florian and Thorsten give summary update about the financial
history and the outlook for the upcoming year
- Olivier suggests, based on 2012 spending, to fix dedicate
budgets for 2013
13:21 Charles Schulz (Board of Directors) and Sophie Gautier
(Membership committee) join the meeting
A total of 7 Board of Directors members are now attending the meeting.
- The Concardis credit card setup appears well received, it enables
many more people to donate in many more currencies
- To further enable TDF to focus efforts, anonymized donation figures
(daily/weekly) would be helpful - e.g. for correlating with other
activities
4. Planning for 2013
4.1. Finances and budget
- concrete budgets postponed until after conference for
more representative data of annual spending
4.2. "Zweckbetrieb" and "Wirtschaftsbetrieb"
- pending additional tax advisor input
4.3. Events (participating and hosting)
- open list of suggestions so far: CeBIT, FOSDEM, LinuxTag,
OSCON, SCALE, LibOCon 2013, German Stiftungstag 2013
4.4. Merchandising and shops
- Charles will look into what's possible from TDM side
4.5. Certification
- largely postponed to the Friday certification track
- in a first step, have developers, migration-, and training
partners certified
- timeline for first draft of certification protocols - end
of the month
4.6. Partnership with NGOs
- very much desired, but pending tax advise as well
4.7. Tablet and cloud versions
- Michael gives an update on the progress there
5. Community building and focal points
- clone the EasyHacks concept for QA, marketing, infrastructure and
website
- QA as a possible first sub-project to focus on. Leif suggests
making QA work part of the certification prerequisites for
migration applicants
6. List of board tasks and roles
- the board reviews and updates the list at
http://wiki.documentfoundation.org/TDF/BoD_Tasks
7. Various
7.1 Approve existing minutes and decisions of the board
Request: Approve prior meeting minutes of the current board in-person,
as listed on this page
http://wiki.documentfoundation.org/index.php?title=TDF/BoD_Decisions&oldid=56382
, and approve the board decisions (phone meeting and mailing list
ones), as listed on this page
http://wiki.documentfoundation.org/index.php?title=TDF/BoD_Meetings&oldid=56570
Result of vote: 7 approvals, 0 neutral, 0 disapprovals
Decision: The past board meeting minutes and decisions have been
approved during the in-person meeting.
7.2 Hiring for the infrastructure position
Discussion: the board discusses options to fill the role, and the
available budget. Florian Effenberger would be available as a part-
time employee.
Request: authorize Thorsten Behrens to hire Florian Effenberger as a
part-time employee of TDF for non-board related tasks (e.g.
infrastructure work), for up to a year, and at a cost not exceeding
EUR 37k per annum.
Result of vote: 6 approvals, 1 neutral, 0 disapprovals
Decision: the request has been approved.
The meeting adjournes at 15:05 UTC
Meeting minutes approved:
Thorsten Behrens, Keeper of the minutes
Florian Effenberger, Session chair
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--
Thorsten Behrens, Director, Deputy Chairman of the Board
The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany
Rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: http://www.documentfoundation.org/imprint
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