3 talks about scheduling for a week at a time rather than on a daily basis.
It also talks about there being 4 quadrants
QI Important and Urgent
Q2 Important and Not Urgent
Q3 Not Important and Urgent
Q4 Not Importantand Not Urgent
Q3 is being driven by other people. The goal is to spend as much time as
possible in Q2 so that Q1 doesn't happen very often. Its very relevant.
The planplus program I spoke about earlier basically follows this, so the
book and the program work very well together.
They also talk about the FAT approach to handling things like email
File it
Act on it
Trash it
Basically stuff should only be handled once (twice at the outside).
If it just needs to be filed, do so immediately (I use a program called
Quick File which is also an Outlook add in).
If it needs to be acted on, I immediately schedule it as either an
appointment or a task (if I can do it anytime, I don't put a date on it and
Plan Plus considers it a Master Task and I schedule it later). Acting on can
mean delegating, scheduling time to do it
Trash is pretty self explanatory.
I've found those and a better search for Outlook via Lookout Search helps
keep me organized and on track.
_____
From: Jeffry Houser [mailto:[EMAIL PROTECTED]
Sent: Wednesday, April 14, 2004 3:17 PM
To: CF-Community
Subject: Re: Any one use task management software?
The more things I have to do the more I find that a list helps me.
Are the things that come to you in a day interruptions that must be done
immediately? Or are they things that can be scheduled? If they are "drop
everything and do this" interruptions then time management / task software
probably won't be much help.
Back when I had a real job (at a consulting firm), everything that came
through the door was "Drop everything and do this immediately." ( even
though it had been sitting on the salesperson's desk for 5 weeks ).
I, inadvertently, handled this situation by saying "If I do this, you
won't get this." At least the sales folk could then make a decision and
know which client to "warn" about the deadline we were about to miss. One
of my co-workers once theorized that I was more efficient than he because I
would give a cut and dry "x task or y task" instead of just saying "Okay"
to everything.
At 04:04 PM 4/14/2004, you wrote:
>Subject: Any one use task management software?
>From: Phillip B <[EMAIL PROTECTED]>
>Date: Wed, 14 Apr 2004 13:11:35 -0500
>Thread:
>http://www.houseoffusion.com/cf_lists/index.cfm/method=messages&threadid=12
298&forumid=5#110862
>
>I used to do this but the amount of things that come to me in a day can
>be staggering. :-
--
Jeffry Houser, Web Developer, Writer, Songwriter, Recording Engineer
<mailto:[EMAIL PROTECTED]>
--
AIM: Reboog711 | Phone: 1-203-379-0773
--
My Books: <http://www.instantcoldfusion.com>
Recording Music: <http://www.fcfstudios.com>
Original Energetic Acoustic Rock: <http://www.farcryfly.com>
_____
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