Hi all,
I've finally filled the IP Clearance template, the Individual
Contributor License Agreement and the Software Grant template following
our previous discussion (though I'm yet to send these files to anyone).
However, there are a few fields which I am unsure about:
1. In the Project info section of the IP clearance, whom do I put as the officer
managing the donation?
2. In the Copyright section of the IP clearance, it mentions that the
new ASF copyright must be reflected. I've not yet changed the
copyright. Do I update the copyright before or after the grant? Also,
do I have to add the license header to all files to update the
copyright?
3. In the LICENSOR section of the Software Grant, I'm not sure if Title
refers to my honorific (Mr.) or my designation (Student).
Please have a look at the documents I've attached. If they look good,
I'll send icla.pdf and software-grant.pdf as well their signatures
icla.pdf.asc and software-grant.pdf.asc to [email protected].
What are the next steps after this?
-- bp
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<?xml version="1.0" encoding="UTF-8"?>
<document>
<properties>
<title>Apache Arrow Erlang Library Codebase Intellectual Property (IP) Clearance Status</title>
</properties>
<body>
<section id="arrow-erlang+Codebase+Intellectual+Property+%28IP%29+Clearance+Status">
<title>Apache Arrow Erlang Codebase Intellectual Property (IP) Clearance Status</title>
</section>
<section id="Description">
<title>Description</title>
<p>Apache Arrow Erlang is an implementatition of the Apache Arrow project
for the Erlang programming language and other BEAM languages.</p>
</section>
<section id="Project+info">
<title>Project info</title>
<ul>
<li>Which PMC will be responsible for the code</li>
The Apache Arrow PMC will be responsible.
</ul>
<ul>
<li>Into which existing project/module</li>
Into the Apache Arrow project, but as a new repository.
</ul>
<ul>
<li>Officer or member managing donation:</li>
</ul>
<p>
<em>Completed tasks are shown by the completion date (YYYY-MM-dd).</em>
</p>
<section id="Identify+the+codebase">
<title>Identify the codebase</title>
<table>
<tr>
<th>date</th>
<th>item</th>
</tr>
<tr>
<td>2026-04-28</td>
<td>Trademark and Google Search found no use of name as software product.</td>
</tr>
</table>
<p>
Origin: https://github.com/Benjamin-Philip/arrow-erlang as at commit ID 34e83e373b8ae26c431d907fee016bee361504be.
</p>
<section id="Copyright">
<title>Copyright</title>
<table>
<tr>
<th>date</th>
<th>item</th>
</tr>
<tr>
<td>....-..-..</td>
<td>Check and make sure that the papers that transfer rights to
the ASF been received. It is only necessary to transfer
rights for the package, the core code, and any new code
produced by the project.</td>
</tr>
<tr>
<td>....-..-..</td>
<td>Check and make sure that the files that have been donated
have been updated to reflect the new ASF copyright.</td>
</tr>
</table>
<p>
Identify name recorded for software grant: <em>the name of the grant as recorded
in the foundation/officers area, in either grants.txt or cclas.txt, so that the
grant can be easily identified. If recorded in the grants.txt document, use the
"for" or title. If recorded in the cclas.txt document, use the company name
(field 2 without submitter name) and the "form on file" name (field 4, without
any people's names).</em>
</p>
</section>
<section id="Verify+distribution+rights">
<title>Verify distribution rights</title>
<p>
Corporations and individuals holding existing distribution rights:
</p>
<ul>
<li>
<em>For individuals, use the name as recorded on the committers page</em>
</li>
</ul>
<table>
<tr>
<th>date</th>
<th>item</th>
</tr>
<tr>
<td>....-..-..</td>
<td>Check that all active committers have a signed CLA on
record.</td>
</tr>
<tr>
<td>2026-04-28</td>
<td>Remind active committers that they are responsible for
ensuring that a Corporate CLA is recorded if such is
required to authorize their contributions under their
individual CLA.</td>
</tr>
<tr>
<td>2026-04-28</td>
<td>Check and make sure that for all items included with the
distribution that is not under the Apache license, we have
the right to combine with Apache-licensed code and
redistribute.</td>
</tr>
<tr>
<td>2026-04-28</td>
<td>Check and make sure that all items depended upon by the
project is covered by one or more of the following approved
licenses: Apache, BSD, Artistic, MIT/X, MIT/W3C, MPL 1.1, or
something with essentially the same terms.</td>
</tr>
</table>
<p>Generally, the result of checking off these items will be a
Software Grant, CLA, and Corporate CLA for ASF licensed code,
which must have no dependencies upon items whose licenses that
are incompatible with the Apache License.</p>
</section>
</section>
<section id="Organizational+acceptance+of+responsibility+for+the+project">
<title>Organizational acceptance of responsibility for the project
</title>
<p>
Related VOTEs:
</p>
<ul>
<li><em>The VOTE thread accepting the donation may happen either
before or after IP clearance. Adoption by lazy concensus is acceptable but
not recommended.</em></li>
</ul>
</section>
</section>
</body>
</document>
