Hi folks, A new update of the week:
*MEETING NOTES (Based on the agenda)* Attendees: Matt Sicker and Katia Rojas Duration of the session: Meeting initiated at 19:00H CET time zone Meeting ended at 20:02H CET time zone Notes: *Follow up on action items * 1. Review progress done: We contacted publicity and marketing to get a better picture of how to create a blog post and identify mailing lists to call for mentors, we got some guidelines that we are going to follow in our next steps. 1. Timeline frame: We enter into the next phase: calling for mentors. We decided the next steps taking into account the information included in the previous point. 1. Wiki page for Outreachy: We are going to use confluence as a temporary location for the information before creating a wiki page. *Things to decide on, move forward* 1. Develop content for the blog post and the email to call for mentors. 2. Contact Gsoc Organization Admins to get feedback about their experience calling for mentors. 3. Create Outreachy FAQ page before wiki page. *Questions* 1. Friction Log: We need to understand what exactly should be covered in a friction log and how could we create a friction log template report for mentors. *Recap + Next Steps* We established the timeline frame and the next steps are: create a blog post and an email to call for mentors. Also, get feedback from the Gsoc Organization Admins. If you have any comments or questions, please feel free to share them with us! Cheers, Katia On Tue, Aug 6, 2019 at 5:49 AM Griselda Cuevas <[email protected]> wrote: > Thanks for the update Katia > > On Fri, Aug 2, 2019, 3:32 AM Katia Rojas <[email protected]> wrote: > > > Hi folks, > > > > I created this new thread to keep you updated about the progress of > > Outreachy Program: > > > > > > *MEETING NOTES (Based on the agenda)* > > > > Attendees: > > > > Matt Sicker and Katia Rojas > > > > Duration of the session: > > > > Meeting initiated at 18:00H CET time zone > > > > Meeting ended at 19:42H CET time zone > > > > Notes: > > > > *Follow up on action items * > > > > 1. > > > > Review progress done: > > > > Last week we made good progress setting up the program, we successfully: > > submitted Apache Organisation to Outreachy, filled out sponsors details > for > > the initial round, setup Jira for internal communication and identified > the > > application process for mentors and interns. > > > > 1. > > > > Tracking documents > > > > This is the first time we worked with the Outreachy program and we setup > > the process from scratch. We took this as an opportunity to create > > appropriate documentation of processes (Via Sheets) for the Outreachy > > program setup and task progress tracking. The Outreachy program setup > > focused on the registration, setup of internal and external communication > > and basic documentation. The Task progress tracking focused on schedules, > > applications, mentors, and interns. > > > > Mozilla helped us in our first steps, they shared their experience with > us > > and also they provide us some templates about tracking schedules. > > > > *Things to decide on, move forward* > > > > 1. > > > > Blog post announcing Outreachy-Apache Software Foundation > > 1. > > > > Talk with marketing and publicity to coordinate how to do this. > > 2. > > > > Create content for the blog post. > > 2. > > > > Call for mentors > > 1. > > > > Coordinate with marketing and publicity to identify mailing lists > to > > send emails. > > 2. > > > > Create content for the email. > > 3. > > > > Set up wiki page for Outreachy. Let's start with the wiki until the > > website gets done. > > > > > > > > *Questions* > > > > 1. > > > > Friction Log: We need to understand what exactly should be covered in > a > > friction log and how could we create a friction log template report > for > > mentors. > > > > > > > > *Recap + Next Steps* > > > > Registered Apache Software Foundation with Outreachy, Setup tracking > tools > > (JIRA) and created some documentation on managing/tracking the program > with > > Outreachy. > > > > Next, we need to announce that we’re working with Outreachy and then > spread > > the word to find mentors to help out. We also need to setup the wiki page > > for Outreachy. > > > > > > Cheers, > > > > Katia > > >
