Looking back through the commit and re-reading Jacopo's comments, I
believe Vince is correct about semantics: voiding an invoice is called
canceling an invoice in code.
So, canceling (voiding) an invoice is fine, but my preference would be
to keep the restriction that paid invoices can not be canceled or
voided. Voiding paid invoices in mom-and-pop businesses might be fine,
but it won't fly in large enterprises.
-Adrian
Adrian Crum wrote:
I agree with supporting the ability to void an invoice. A voided invoice
would have to be replaced with a new one. This is common practice when a
customer is billed in error.
-Adrian
Vince Clark wrote:
Maybe this is just semantics, but the term I am more familiar with
(and comfortable with) is "void." Any "document" in the system that
has accounting consequences should support a void function. This
includes payments, invoices, and shipments. The exception is direct GL
entries, which if done incorrectly should be manually reversed with
another entry.
When a document is voided all associated GL entries should be
reversed. This means that a duplicate entry with opposite debit and
credit should be created and associated with the same document id.
Other things should also be undone, such as payment applications to an
invoice.
This is a quick summary of my view, and is based on quite a bit of
experience with other accounting systems. The main point is that yes,
OFBiz should support the ability to void or "cancel" an invoice.
Vince Clark vcl...@globalera.com (303) 493-6723
----- Original Message -----
From: "Adrian Crum" <adri...@hlmksw.com>
To: dev@ofbiz.apache.org
Sent: Thursday, July 9, 2009 12:17:48 PM GMT -07:00 US/Canada Mountain
Subject: Re: svn commit: r792188 - in
/ofbiz/trunk/applications/accounting: data/AccountingTypeData.xml
widget/Menus.xml
David E. Jones wrote:
This additional issue makes me wonder if we should allow canceling of
invoices at all.
The argument I'm trying to make is this: No, we should never allow an
invoice to be canceled. There are other methods of dealing with these
situations - and those methods have been around for a long time and
are generally accepted as good controls of a company's assets.
-Adrian
