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Dirk-Willem van Gulik commented on WHIMSY-414: ---------------------------------------------- In the feaping creatures department - in security@ we a non perfect situation around much the same - when we need to reach out to the security teams at PMCs; or in lieu of that - the PMCs itself -- the ??best?? source of this is https://github.com/apache/security-site/blob/main/scripts/project-coordinates.json > Roll call tool to simplify PMC roll calls > ----------------------------------------- > > Key: WHIMSY-414 > URL: https://issues.apache.org/jira/browse/WHIMSY-414 > Project: Whimsy > Issue Type: New Feature > Components: Roster > Reporter: Craig L Russell > Priority: Major > > During review of project board reports, directors encounter projects that > seem to be in decline. In order to determine whether the PMC is healthy > enough for proper oversight, the board requests a roll call and assigns an > action item to a director. > To start the roll call, a director goes to the Whimsy roster page for the > PMC, and clicks "send roll call". Director writes out an explanation of any > specific board concerns, which is then sent out along with a boilerplate > explanation of the roll call process, along with a "reply by this date to > roll call here" link. > PMC members click the link (which auth's them), fill out short form, and > click submit. The board really needs to know the "how engaged are you" > detail, and we could also have an extra comments field where PMC members > might add extra data. > Every submission results in a commit (by Whimsy) into a private repository > (visible to Members and Officers) as well as an email to board@ and > private@<project>. The repository should be easy to search by name, e.g. > foundation/officers/roll-calls/<project>/roll-call-2024-04-01/<apache-id>.json. > > It's easy to track responses by Apache ID, and by date of response, as well > as have a simple read-only dashboard showing the outcome of each roll call, > assuming the right privileges. > PMC members could also see each others responses in email. > Working example (you will be auth'd by your Apache ID): > [https://whimsy.apache.org/officers/surveys?survey=test-rollcall.json] > In this POC, commits go to foundation/officers/surveys. -- This message was sent by Atlassian Jira (v8.20.10#820010)