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Sebb commented on WHIMSY-414: ----------------------------- Note: not all PMCs currently have private /pmc/ entries, but it does not take long to set them up. AFAICT the directory can be created by any ASF member. The permission database (pit-authorization-template) would need an Infra OK. > Roll call tool to simplify PMC roll calls > ----------------------------------------- > > Key: WHIMSY-414 > URL: https://issues.apache.org/jira/browse/WHIMSY-414 > Project: Whimsy > Issue Type: New Feature > Components: Roster > Reporter: Craig L Russell > Priority: Major > > During review of project board reports, directors encounter projects that > seem to be in decline. In order to determine whether the PMC is healthy > enough for proper oversight, the board requests a roll call and assigns an > action item to a director. > To start the roll call, a director goes to the Whimsy roster page for the > PMC, and clicks "send roll call". Director writes out an explanation of any > specific board concerns, which is then sent out along with a boilerplate > explanation of the roll call process, along with a "reply by this date to > roll call here" link. > PMC members click the link (which auth's them), fill out short form, and > click submit. The board really needs to know the "how engaged are you" > detail, and we could also have an extra comments field where PMC members > might add extra data. > Every submission results in a commit (by Whimsy) into a private repository > (visible to Members and Officers) as well as an email to board@ and > private@<project>. The repository should be easy to search by name by > logged-in users, e.g. > [https://svn.apache.org/repos/private/pmc/<project>/|https://svn.apache.org/repos/private/pmc/]roll-call/2024-04-01/<apache-id>.json. > > > PMC members should be allowed to save their responses in a specific roll call > request directory > PMC members should be allowed to review/read responses from their peers in > any of their svn project roll call directories > Members and Officers should be allowed to review/read responses from any of > the repositories > Other access should be disallowed > It's easy to track responses by Apache ID, and by date of response, as well > as have a simple read-only dashboard showing the outcome of each roll call, > assuming the right privileges. > PMC members could also see each others' responses in email. > Working example (you will be auth'd by your Apache ID): > [https://whimsy.apache.org/officers/surveys?survey=test-rollcall.json] > In this POC, commits go to foundation/officers/surveys. -- This message was sent by Atlassian Jira (v8.20.10#820010)