Hi all,
We will be discussing FOSS4G guidelines quite intensely over next 2
weeks prior to the next FOSS4G RFQ going out. If you wish to be part of
the conversation, of wish to volunteer to help write the FOSS4G
Handbook, please join the conversation on the Conference email list.
http://lists.osgeo.org/mailman/listinfo/conference
On 9/09/2016 12:28 AM, Steven Feldman wrote:
I can’t join an irc today (or most of next week) - have to leave discussion to
others or follow on this list - we need to make some decisions within next 2
weeks if we are going to get the RfP out before end September.
At worst we can leave some of these topics as unclear or undecided as previous
years and perhaps consider between LoI and Proposal stages?
______
Steven
On 8 Sep 2016, at 13:03, Cameron Shorter <cameron.shor...@gmail.com> wrote:
Steven,
That is quite a long list of controversial questions. How much time do we have
to decide before they are consolidated into the RFP?
I'll be on irc://freenode.net#osgeo in ~ 8 hours for ~ 30 mins happy to start
talking about these how we answer these issues:
http://www.timeanddate.com/worldclock/meetingdetails.html?hour=20&min=0&sec=0&p1=179&p2=189&p3=224&p4=22&p5=240&p6=196&p7=215
On 8/09/2016 9:12 PM, Steven Feldman wrote:
And one more thing!
8) There is an ongoing theme in several threads about
inclusiveness/accessibility which tends to focus on the cost of the conference.
We know that travel accommodation and subsistence are a much greater cost than
the delegate fees for many people from outside of the region where the
conference is being held. At Boston I would guess the cost will be double the
delegate fee (i.e. delegate fee will be ca 35% of total cost for a non US
attendee).
Should we make live video streaming and archiving a mandatory/highly desired
requirement? This would enable much greater reach to those who can’t afford to
come to the event than a travel grants program. Perhaps we could enhance with
use of twitter to enable remote viewers of the stream to ask questions via the
session chair?
______
Steven
On 8 Sep 2016, at 12:03, Steven Feldman <shfeld...@gmail.com> wrote:
Thanks Cameron for offer of help. If you and Till are happy to edit current
wiki page that’s fine with me, I’m probably less fluent in using history etc so
happy to be guided by you.
Issues/topics that I think we need to consider in time for the 2018 RfP:
1) Overall financial expectations re surplus and sharing of surplus with OSGeo -
possibly setting slightly different expectations for RoW to NA & EU
2) Extent of OSGeo seed finance and guarantee (these are potentially different)
and connection to 1) above
3) Guidelines on ticket pricing (or extent that we leave that to LOC’s
proposing)
4) Guidelines, if any, on the provision of concessionary rates for certain
categories of delegate (e.g. workshop presenters, students, academics, those
from lower income countries …). I would suggest that LOC needs to incorporate
any concessions that it wishes to offer into its financial model and not expect
any great or funding from OSGeo
5) Clarity on ‘travel grant programme’ IMO should be considered same as 4) above
6) Inclusion of Student Awards - IMO should be organised by Geo4All not LOC,
funding should come from Geo4All (possibly as part of OSGeo budget process) not
part of event budget.
7) A big question for me: “To what extent do we wish to mandate that the basic
elements of a FOSS4G remain unchanged? e.g. Codesprint, Workshops, Keynotes, Streams
of presentations, Academic Track, Gala Night"
All of the above needs to be included in the RfP so that bidders have clarity
on expectations. I think the Cookbook needs to be both a resource for people
running a FOSS4G and a useful more detailed reference (almost an appendix) to
the RfP docs for bidders to make use of.
Can anyone think of other stuff that we need to discuss and vote on before
finalising the RfP and updating the Cookbook?
______
Steven
On 7 Sep 2016, at 21:41, Cameron Shorter <cameron.shor...@gmail.com> wrote:
Till, Stephen,
I'm offering to help too.
Stephen, are there any foss4g rfp topics which you would like to see
prioritised and addressed first?
Budget expectations sounds like one, and it sounds like we have a range of
opinions on the matter (which will likely lead to a vote to resolve).
Stephen, I don't think we need to copy cookbook text into a separate page to
edit. Most of the cookbook is still relatively raw, and we have the wiki
history we can refer to.
At the moment, we have been using a convention of new text or comments in red
font, until it is generally agreed.
Re timeslot for IRC, I'm in an inconvenient timezone in Australia. This time of
day has worked for a number of international meetings I attend:
http://www.timeanddate.com/worldclock/meetingdetails.html?hour=20&min=0&sec=0&p1=179&p2=189&p3=224&p4=22&p5=240&p6=196&p7=215
On 8/09/2016 2:05 AM, Steven Feldman wrote:
Till
Great idea to review/rerwrite the Cookbook. Thanks for offering to lead on
this. Suggest you make a copy of the page and edit/rewrite that so that we can
keep the original for comparison until we approve the new version.
Re the discussion of pricing, grants and guarantees etc - suggest we start a
new thread to canvas opinions. I will respond with some thoughts in the next
couple of days. The discussion will need to be relatively quick if we want to
make any material changes to the 2018 RfP as we need to get that out before the
end of September at the very latest.
Cheers
______
Steven
On 7 Sep 2016, at 13:14, till.ad...@fossgis.de wrote:
Hi Steven, @all,
perhaps it's time to do a general review over our Cookbook after it already has
some years of existence on it's back. I can offer to start a general walk
through and pick out single points in order to improve them. Of course I
combine this with the call for participation, so that a smaller circle of
people (from this list) who are willing to jump on find together. We could have
frequent IRC chats about single topics.
If something general changes, we come back to the list and discuss it here.
As said, just an offer.
Another point:
After the crossing mails from the past days, I would suggest to have a general
discussion about budget, entrance fees, especially lowered entrance fees for
students and/or attendees from developing countries - but if we do so, we need
to include the discussion, whether OSGeo is willing to give a 100% financial
backup to LOC's. Travel granting might also be an issue to be discussed within
this.
For me it looks like at this point various people have different understandings
of global, continental, regional or local FOSS4G's, but at least for the global
conference we need to come to one accepted solution - also in order to prevent
upcoming LOCs from having the same discussions again and again.
Regards, Till
Am 2016-09-06 18:38, schrieb Steven Feldman:
I have updated the Handbook with all of Astrid’s suggestions and
corrected a couple of typos. Feel free to improve even further
______
Steven
On 3 Sep 2016, at 13:54, Astrid Emde (OSGeo) <astrid_e...@osgeo.org> wrote:
(Hi Steven. Somehow I have problems to submit to conference-dev list at the
moment - no confirmation mail is send.... Therefore could you please forward
the mail to the conference-dev list with suggestions for the FOSS4G Handbook)
Hello Conference list,
as mentioned in the FOSS4G handbook I follow the process ...
https://wiki.osgeo.org/wiki/FOSS4G_Handbook#Editing_this_document
Some parts in the handbook are very short or do not exist. I wrote the
following suggestions already in Wiki syntax, so that they are easy to add if
you like them.
For discussion: I suggest to add some more information concerning photos,
videos, recording, streaming, twitter and OSGeo-Live.
== Press Releases ==
add the link so people know where to submit news
* http://www.osgeo.org/content/news/submit_news.html
== Photos ==
FOSS4G runs a flickr group called FOSS4G. You can provide images from FOSS4G
conferences to this group. You can get a member of this group and share your
photos.
If you run the next FOSS4G conference you can ask to become an admin to change
the configuration (ask Steven Feldmann f.e)
* https://www.flickr.com/groups/foss4g/
== Videos ==
=== Vimeo ===
Foss4G runs a vimeo account. Where you can upload 20GB per week. Some
conference where uploaded here. A full FOSS4G will produce more than 20GB of
material..
* the account will be passed every year after the conference to the next team
* https://vimeo.com/foss4g
* Make sure, that you add enough metadata when you publish your video
There is a video landing page which refers to all videos from the last
conferences.
http://video.foss4g.org
http://video.foss4g.org/foss4g2016/videos/index.html
The code for the landing page is in OSGeo git. You can request access and build
your own landing page.
https://git.osgeo.org/gogs/foss4g/video.foss4g.org
=== TiB ===
* TiB in Hannover is happy to publish our videos from FOSS4G. Peter Löwe is the
contact person.
== Recording & streaming ==
FOSS4G conference should provide streaming of the talks and recording for later
publishing.
* Streaming enables people that could not come to the conference to join and
even discuss on twitter (like Jeff did 2016).
* Reocrding and publishing helps to spread the knowledge and awareness about
OSGeo software
== twitter ==
* FOSS4G runs the account https://twitter.com/foss4g
* the account will be passed every year after the conference to the next team
* use #FOSS4G2017 in your tweets (maybe also #FOSS4G?????????????)
* tweetdeck can be used to get a better overview about tweets, notifications,
retweets... https://tweetdeck.twitter.com/
* http://buffer.com/ (can be used to define tweets in advance and let them be
posted at a defindes time)
* NodeXL shows you the tweet statistics in a graph
https://tweetdeck.twitter.com/
OSGeo-Live
----------------
(At the moment it says Live DVD in the handbook but nothing more... Title
should be OSGeo-Live)
== OSGeo-Live ==
* http://live.osgeo.org
* There is an OSGeo-Live team that provides every half a year an image of a
collection of over 50 software projects and data and tutorials
* the OSGeo-live team prepares a Version before FOSS4G that can be used at the
conference in the workshops, at presentation notebooks & and can be give away
to the delegates as bootable USB drives. This is a great opportunity to spread
OSGeo software and promote OSGeo!
* Also the OSGeo-Live team adds OSM data from the region where FOSS4G takes
place (live 2016 data from Bonn was added)
* Also the OSGeo-live team can add your FOSS4G-Logo or material on the image
* the OSGeo-Live team will help you with USB and image - please contact them on
the mailing list
* Get information about the OSGeo-Live team here
https://wiki.osgeo.org/wiki/Live_GIS_Disc
* Workshops with OSGeo-Live: trainer can refer to Workshop material here
https://trac.osgeo.org/osgeo/wiki/Live_GIS_Workshop_Install (there is a link
on the desktop of OSGeo-Live which will open the url)
The following changes or additions are for discussion.
Astrid
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