Michael J McCormick wrote, on 2/13/03 2:35 am EST (-5 hr):
> I have a Macuser here with a step by step guide to Archiving. It all looks
> simple enough and a �good idea�.
>
> I am running an online census project and we move data files by email. There
> are several hundred such files, often 300 kb or more in size in various
> mailboxes. I copy them to my hard drive and regularly back them up to a zip
> drive. I also backup the MUD file to an external hard drive. However, I am
> also keeping them in Entourage.
Why not use an automatic archiving program, like eMessage Archiver (see URL
below)? You get the email all into reliable FileMaker databases (you do not
need FileMaker for eMA), and can use all FMP's search, sort, etc. abilities.
You can specify which folders go into which FMP database, to create
topic-oriented databases. Also how old, what status, priority, etc.
If any email is larger than 60 KB, it is automatically separated into
multiple parts. And you can still Reply, etc. to them from the database.
The originals are automatically disposed of (deleted or moved) as they are
archived.
> My questions are:
>
> Will rebuilding the file after I have archived it, damage the data in any way?
No, though I wouldn't suggest doing it more than necessary. It will make
Entourage go lots faster, especially if you have deleted lots of mail. If
you archive regularly, the deleted mail's space is automatically re-used by
Entourage, making rebuilds needed less often.
> Is there a max size for Entourage? Should I be deleting the data files from
> Entourage?
I think the database limit is dependent on version: the latest OS X version
has a larger limit, I think 2 GB. Others here might chime in here to give
more info. If you have 2001, be sure to get all updates, which make 1 GB at
least safe.
By all means if you archive them out of Entourage into a readily accessible
form, delete them (at least the older ones) from Entourage. It will make
backups of still active mail in Entourage much easier.
--
Cheers,
John
http://homepage.mac.com/ThinkAgain/Mac/eMA
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