Our consortium also relies on each individual library to keep their own holdings current if they so wish. Since OCLC numbers are unfortunately used inconsistently in our catalog, we have a more manual way of doing things. Using a data sync collection set up through OCLC, we submit one file for added holdings and one file of deleted holdings. We get these using a report in Evergreen and then isolate the TCNs. OCLC requires the files be in a certain format and named a very specific way with this workflow, but it works well for us. I may look into some of the more automated processes I've seen in this thread, though!
On Thu, Feb 9, 2023 at 7:48 AM Katie Greenleaf Martin via Evergreen-general <evergreen-general@list.evergreen-ils.org> wrote: > At SPARK, it’s largely up to the libraries to do their own maintenance, > and since we just added Real Time Availability for several WorldShare > clients we’ve been trying to streamline things a little more. > > We have report templates that give libraries a list of 035s for volumes > added or removed and then they can upload that into Connexion. For > libraries that have WorldShare but not Connexion we’re working with them to > work with OCLC to use Streamline Holdings on a schedule to update their > holdings. > > Katie > > > > *From:* Evergreen-general < > evergreen-general-boun...@list.evergreen-ils.org> *On Behalf Of *Elaine > Hardy via Evergreen-general > *Sent:* Thursday, February 9, 2023 8:03 AM > *To:* Evergreen Discussion Group <evergreen-general@list.evergreen-ils.org > > > *Cc:* Elaine Hardy <eha...@georgialibraries.org> > *Subject:* Re: [Evergreen-general] How do you keep your OCLC holdings up > to date? > > > > We send files once a month to OCLC to update holdings. Chris Sharp will > have more info on how that happens. We haven't had any issues with the file > not being processed within a few days. We have had issues where passwords > have expired or something else prevents the files from going through. We > could do it more often under our contract with OCLC; but, a month works for > our libraries. > > > > PINES only updates holdings and doesn't delete since Evergreen doesn't > report the last copy for a system in a consortial environment where we all > have separate OCLC symbols. Each system is responsible for their own > deletes and we have a report they use to help. In reality, we know that > some libraries never delete their holdings. OCLC does have a new, free mini > reclamation process that we hope to take advantage of again to keep > holdings up to date. > > > > Elaine > > > > *J. Elaine Hardy*, PINES and Collaborative Projects Manager > ------------------------------ > > *Georgia Public Library Service* > > 2872 Woodcock Blvd., Suite 250 | Atlanta, GA 30341 > > (404) 235-7128 | eha...@georgialibraries.org > > (404) 548-4241 | Cell > > > > <https://www.facebook.com/georgialibraries> > <https://www.twitter.com/georgialibs> > <https://www.instagram.com/georgialibraries/> > > *Join our email list* <http://georgialibraries.org/subscription> *for > stories of Georgia libraries making an impact in our communities**.* > > > > It does not do to leave a live dragon out of your calculations, if you > live near him. *— **J.R.R. Tolkien* > > > > > > On Wed, Feb 8, 2023 at 12:12 PM Josh Stompro via Evergreen-general < > evergreen-general@list.evergreen-ils.org> wrote: > > Hello Benjamin, we use the OCLC Metadata api to keep our holdings up to > date in OCLC on a twice daily basis. It is a process based off of a custom > db table that just holds all the OCLC numbers found in our DB, and a few > bash and perl scripts. We don't try and track last copies being withdrawn, > we just let them know any time an OCLC number is no longer associated with > any available copies, and vice versa. > > > > I also had a system setup to upload files of adds and deletes, but that > was such a pain because someone at OCLC had to manually process them, and > randomly they would just skip doing it. Or else it would take them between > 1 and 18 days to process the file. So I had to also have a system to check > if or when they actually processed it. The Metadata api simplifies that. > > > > The metadata api does have issues with subsumed numbers though... they > will sometimes return the new OCLC number so we can update our numbers, but > sometimes they won't and they just report the old number as not existing. > So I think we will have to do a manual reclamation once a year to catch > those. (There is a way to get a dump of bibs that OCLC thinks you have to > compare with what you actually have for free.) > > > > The API hasn't always been smooth going, OCLC switched servers last year > and cloudflare started blocking all our requests. There was zero debugging > info on our end, just dropped connections. It took months to get in touch > with someone that could actually fix it. > > > > I'm happy to share all my code and notes if anyone wants it. > > > > Josh > > > > On Wed, Feb 8, 2023 at 10:31 AM Murphy, Benjamin via Evergreen-general < > evergreen-general@list.evergreen-ils.org> wrote: > > We’ve been talking with some academic libraries about using Evergreen. An > important process for them is keeping their OCLC holdings information up to > date. For those of you that use OCLC, do you have and sort of automated > procedures that help you update your holdings information? > > > > *Benjamin Murphy* > > NC Cardinal Program Manager > > State Library of North Carolina > > *benjamin.mur...@ncdcr.gov <benjamin.mur...@ncdcr.gov> * | > https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal > > 109 East Jones Street | 4640 Mail Service Center > > Raleigh, North Carolina 27699-4600 > > The State Library is part of the NC Department of Natural & Cultural > Resources. > > *Email correspondence to and from this address is subject to the North > Carolina Public Records Law and may be disclosed to third parties.* > > > > _______________________________________________ > Evergreen-general mailing list > Evergreen-general@list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-general > > _______________________________________________ > Evergreen-general mailing list > Evergreen-general@list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-general > > _______________________________________________ > Evergreen-general mailing list > Evergreen-general@list.evergreen-ils.org > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-general >
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