Hi, Eric! For physical-space public events, something like openspaceproceedings.com works really well. For example, one of the last timen we used it was Agile Coach Camp Worldwide in 2019 https://openspaceproceedings.com/spaces/agile-coach-camp-worldwide/ .
For digital public events, we've done something similar. For a Covid-era open space with Agile NYC, we did everything in Miro https://miro.com/app/board/o9J_kqDgtCo=/?share_link_id=578052507243 , including the "space", agenda, session notes (aka "proceedings"), and more. Various curators/gardeners self-identified and kept the space beautiful. For private events, we use whatever is most appropriate for the private group: Google Docs, SharePoint, whatever. We try to make it trivial to share session notes, e.g. take a photo and send an email to the curator. We don't usually generate a distinct proceedings document. We keep it all digital and non-linear. openspaceproceedings.com, the Miro board, the Google Docs folder — these are all just right for the way people want their world to be, at least with the communities with whom I've done this. That there's a durable archive seems to be what's important, not that it's a printable artifact. For example, https://openspaceproceedings.com/spaces/agile-coach-camp-worldwide/ is the "proceedings" for the Agile Coach Camp event, and the Miro board https://miro.com/app/board/o9J_kqDgtCo=/?share_link_id=578052507243 is the "proceedings" for Agile Day NYC. Be well! -- Richard Kasperowski | Certified Agile Team Building™ Join thousands of high performers—subscribe to my newsletter at kasperowski.com On Apr 16, 2023 at 20:19 -0400, Eric M. Kapono <[email protected]>, wrote: > Hi Richard. I looked at your site. Is there a way to compile postings into a > flat PDF as Harold mentioned? And, are postings public or private? > > ~Eric > > > > From: Richard Kasperowski via OSList <[email protected]> > Sent: Sunday, April 16, 2023 9:32 AM > To: Tony Budak via OSList <[email protected]> > Subject: [OSList] Re: Google Doc for In-Person OS > > > > I've tried to keep it as simple as possible: take a photo of your session > notes, maybe add some text, and email it to an easy address like > [email protected]. You could have human curators take it from there, or > set up an automated email-to-blog like openspaceproceedings.com. And if > anyone here wants to use openspaceproceedings.com for their event, let me > know — it's intended to be a resource for the community. > > Be well! > > > > -- > Richard Kasperowski | Certified Agile Team Building™ > Join thousands of high performers—subscribe to my newsletter at > <http://kasperowski.com> kasperowski.com > > On Apr 16, 2023 at 14:58 -0400, Birgitt Williams via OSList > <[email protected]>, wrote: > > > > Hi Michael, > > Fortunately there is diversity among us, each following what has heart and > meaning for us personally in how and what we do. I appreciate what you say > as right for you, and understand it might be right for some others. > > > > Because most of my OST work (by choice) is within the context of > organizational transformation, my primary focus in designing how the > documenting will be done and used is based first and foremost on what the > client needs and can get the greatest harvest from in the transformation > journey. I adhere to the client having the experience of simplicity. That > experience of simplicity for the client is not always achieved by the common > OS mantra of thinking of one more thing not to do. > > > > in genuine contact, > > Birgitt > > > > > > > > Birgitt Williams > > Senior consultant-author-mentor to leaders and consultants > > Specialist in organizational and systemic transformation, leadership > development, and the benefits of nourishing a culture of leadership. > > www.dalarinternational.com <http://www.dalarinternational.com> > > > > > > <http://www.dalarinternational.com/upcoming-workshops/> >> Learn More & > Register for any of our upcoming workshops here. > > > > > > 16 Sunny Acres Dr., Etowah, North Carolina, USA 28729 > > Phone: 01-919-522-7750 > > > <https://dalarinternational.us1.list-manage.com/track/click?u=35ed818c946a88 > ba7344da05f&id=6677c35b38&e=e7zyhHfiqG> Like us on Facebook > > <https://dalarinternational.us1.list-manage.com/track/click?u=35ed818c946a88 > ba7344da05f&id=c26173f86b&e=e7zyhHfiqG> Connect on LinkedIn > > > > > > On Sun, Apr 16, 2023 at 11:33 AM Michael Herman via OSList > <[email protected] <mailto:[email protected]> > wrote: > > I wonder, Birgitt, what mix of tool options people seemed to use most. And > I’m always surprised by long report production times. > > > > Harrison’s tried and true method was Data Perfect, the database software by > the people who made Word Perfect. It gave people 4 boxes to type in: issue, > convener, ppts, summary. Zero formatting options. No bold italic bullets > photos tables nothing. Perfect! > > > > This week I had 130+ in 2.5 days online. We did straight-up users guide > schedule. Full days, no breaks, previously unthinkable for most in Zoom. But > people said “first all day meetings in zoom that weren’t soul crushing.” > > > > Just like in person, I made a single template file available to download. > Then email back to me. We delivered the full report the morning after the > second day. Gave folks a day to read and rate issues, and finished the next > morning. Different template on the last half day, also posted for download > in mural, like the first notes template. All the notes mailed back to me, > added to the doc, and mailed out to client that same day. > > > > Let’s keep on looking for one more thing to not do! > > > > M > > > > > > On Sun, Apr 16, 2023 at 08:52 Harold Shinsato via OSList > <[email protected] <mailto:[email protected]> > wrote: > > Hi Eric, > > We did this many times for Opening Space for Peace and High Performance in > NYC. It worked quite well. Although I did not do the work, I'm no longer a > big fan of Google so I can't really recommend this method. But here's how we > did it. > > For our 2019 event, using a Google Drive folder, we had a > "#1_OpenFIRST_NewsroomInstructions" document first, and an > "#2_OpenSecond_Record_your_Session" spreadsheet. Then three more items at > top level: > > "#3" was a folder with blank entries for sessions. > > "#4" was a folder with videos. > > "#5" was a folder with prep materials. > > The compilation of all these resources into a final report was no trivial > effort. It took about 8 months before the final version was published. > Unfortunately, when I look at them on the Google Drive now, they don't show > any of the pictures. I recommend you convert the document to a PDF and > publish it as a flat file. Someone did that within a month of the event, and > that document was published to DropBox as a flat PDF. It looks so beautiful. > It's important to recognize that electronic stuff can decay if you're not > careful! I'm not sure we can share those items publicly. The people who did > the work for the proceedings are on the list if they want to volunteer more. > > For the World Open Space on Open Space in Maryland in 2019, we decided to > go a bit old school. Rather than a computerized newsroom, we focused on > flip charts and just taking pictures of them. Some sessions still emailed us > typed up documents. I did that compilation, which did take some effort. It's > not anywhere as beautiful as what was done for Opening Space for Peace and > High Performance earlier the same year, but it does convey the spirit of the > event: > https://osius.org/sites/default/files/WOSonOS2019BookOfProceedings.pdf. > > My personal recommendation for in person OST events would not be to use > Google Docs or any online platform to avoid all the potential network, > internet and technical glitches that might be possible. And instead just > encourage the use of physical paper, flip chart or post its. Just collect > them and take pictures of them for the final proceedings. You might get some > electronic submissions like we did for WOSonOS 2019, but that was > manageable. > > I'm sure a Google Drive/Google Doc (or other online system) could be made > in such a way that it's really easy to make a compilation though. If this > was an online event via the QiqoChat platform, and each session had one page > proceedings, there is a "one button" click way to make proceedings. Very > fast! > > Harold > > > > > On 4/15/23 10:30 PM, Eric M. Kapono via OSList wrote: > > Aloha all, > > > > Has anyone set up and used Google Docs for session notes in an in-person > Open Space event? Any thoughts about it? > > > > The client likes the idea of a shared document vs. transcribing written > notes into a Word document. They are mostly accustomed to working in Google > docs. Its about 50 folks in the medical professions, so they’ll have laptops > or tablets. We have their emails, so might send out the link that way. > > > > I was thinking of a single Google doc that folks will scroll through to > find an empty template for their session discussion. > > > > Any thoughts on the endeavor? Mahalo! > > > > > > > > Eric M. Kapono, CPF > > <http://www.advancementservices.org/index.html> Advancement Services > > <http://www.advancementservices.org/index.html> for Native Nonprofits > > Hilo, Hawaii > > 808.969.3991 > > > > > > > > _______________________________________________ > OSList mailing list -- [email protected] <mailto:[email protected]> > To unsubscribe send an email to [email protected] > <mailto:[email protected]> > > > > -- > Harold Shinsato > [email protected] <mailto:[email protected]> > https://shinsato.com > > _______________________________________________ > OSList mailing list -- [email protected] <mailto:[email protected]> > To unsubscribe send an email to [email protected] > <mailto:[email protected]> > > -- > > > -- > > Michael Herman > Michael Herman Associates > > 312-280-7838 (mobile) > > > > MichaelHerman.com <http://MichaelHerman.com> > OpenSpaceWorld.org <http://OpenSpaceWorld.org> > > > > _______________________________________________ > OSList mailing list -- [email protected] <mailto:[email protected]> > To unsubscribe send an email to [email protected] > <mailto:[email protected]> > > _______________________________________________ > OSList mailing list -- [email protected] > To unsubscribe send an email to [email protected] >
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