What I've learned after inheriting an unplanned PF hierarchy and then
integrating 5 servers in Europe into our org...
1: A naming convention that makes sense
2: No one but Admins can create Top Level Folders.
3: No Top Level folders created unless NO alternative folder can have the
data as a sub folder. Keep visible Top Level Folders to a minimum.
4: The Default and Anonymous roles are *always* set to None and Not Visible.
Only the people who need a folder should even know that it is there.(if they
can't even see the folder, less questions, less hassles.) This also keeps
folders like "Zahlungsanweisungen" and other such from our euro sites from
the view of US users that don't need to see them.
5: All subfolders will have an owner, preferably as close to the business
unit requiring access. That owner is responsible for all add/removal of
users. That owner will have a backup owner for vacations/absences etc..
6: All Folders have a data retention time stated and agreed to in writing.
After that date, all data is irretrievable. (some folders are agreed to be
'indefinite') All folders will have storage limits agreed to (even 'none')
7: All folder access rights are managed with DL's whenever possible.
8: Folders will not be replicated to other sites by default, to keep cross
Atlantic Wan traffic down.
9: Set up deleted item recovery for the public store for people who ignore
#6.
-------------------------------
Paul E. Pelfrey, MCSE, A+
The Scotts Company
NT/Exchange Admin
937.644.7036 Cell:614.496.7174
-----Original Message-----
From: [EMAIL PROTECTED]
[mailto:[EMAIL PROTECTED]]
Sent: Tuesday, August 28, 2001 9:45 AM
To: Exchange Discussions
Subject: Rule of thumb for Public Folders
An issue has reared its ugly head over public folders. Due to lack of
planning in the beginning, we have dumped all folders under the public
folder area for folks to post to. Some folders allow all, some folders allow
only certain folks to access them. What is the general rule of thumb
concerning Public folders?
1. Do you let anyone create them as will?
2. Does the Exchange admin force everyone to go to him for requests?
3. Do all folders under "Public Folders" let all employees in?
4. Do you create sub folders for folders that are needing restrictions on
who access it?
I was thinking of creating a Main folder called Company info with subfolders
like Bulleting board, MIS tips, HR forms etc. Then creating another Main
folder called "Business related" or something and have sub folders that only
certain folks can get to.
Does this sound normal? How do you maintain your public folder hierarchy?
Thanks!!
Ron
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